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This menu allow you to set up and define study period for different course type (VET, ELICOS etc.) and then link with courses (minimum length of the course) for the courses (VET, ELICOS etc.) your college offers for a particular year. You can also add divisions (usually terms and further number of weeks that covers the particular semester/ study period). To set this up, follow the instructions below:
Manage Semester

• On your RTOManager, Click Admin > Manage Calendar.

• To add a new information for a semester, enter Semester Name, Course Type, Year, Calendar Type, Semester Start Date, Semester End date.

Tip: Always start with the first week and last week of the year. If the first week falls on holiday, you can mark it as holiday week. Please refer to Manage Semester Division (include hyperlink)

• Click Add Semester. The new semester information will appear in the list a shown below.
• To delete semester information, click the delete icon .
• Also note that you can view all semesters available by just clicking View All Semester.

Note: you can create semesters under different calendar set and then later link with the appropriate courses. For example Business Courses may follow different calendar set for the year and IT courses may follow different calendar set.


Manage Semester Division

• On your RTOManager, click Admin > Manage Calendar > Manage Semester Division.

• Enter all the information for Semester Divisions (study period) – course type, Semester, Term adding type, Term applicable, No. of weeks, Week start date, No. of hours.
• Click Add Semester Division to save.

Note: semester division (study period) is normally total weeks of study for each semester.
Example: a semester may consist of 12 weeks. Term defines the sub division period of Semester.

• To update holiday weeks to any week (study period), click Update Holiday week green check . Icon. Once clicked, the icon will be changed to which means the selected week has been marked as holiday week.

Note: the holidays added in Course> Manage Public/College Holiday will automatically linked to the Holiday week.

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Course Calendar Type
This menu allows you to link calendar set with the courses offered by your college for any given year. You can also link multiple courses with one calendar set so they share the Semester/Team offering within the same calendar year.
To set up calendar type, follow the instructions below:

• On your RTOManager, Click Admin > Manage Calendar > Course Calendar Type.

• Select the Calendar Type, year, course type, course status and course selections that you want to setup. Note that you can apply this calendar to multiple courses. On the course selection, you can tick All courses or the Selected Course.
• Click Add to save.
• To delete a calendar set for a specific course, tick the delete icon .

Tip: You cannot add the same course in the same year using the same calendar set e.g. 1. However, different courses can use the same calendar set e.g. 1 within the same year.