Introduction
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For more information see Department of Education - Transforming the Collection of Student Information (external link)
PIR Student Data
The sequence in which PIR Student Data is reported to TCSI is:
Packet Details:
Course of Study Packet
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The PIR course of study packet is used to report data on the courses of study offered by each provider. Providers are required to report a PIR course of study packet for each course of study they intend to admit one or more students. The course of study records must be reported before the first course is linked to the course of study.
Note- The course of study record is the first packet to be sent to TCSI.
Course Packet
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The course packet is used to report data on the courses offered by each provider. Each course packet must be linked to an established PIR course of study packet. This means that the course packet is linked to the course of study packet. This needs to be reported beforethe first-course admission or course on campus is linked to the course.
Note- A course record can only be recorded once the course of study record is reported.
Campus Packet
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The PIR campus packet is used to report data on the campuses from which providers deliver their courses. A campus is defined as a unique record based on the combination of campus Suburb, campus Postcode, and campus country code.
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As there can be multiple campuses in the same suburb and postcode, providers are allowed to report further information after the suburb or town name so the campus is uniquely identified. This is automatically handled in the system as we report a combination of Venue Code and Suburb name as Campus Suburb which makes each campus record unique.
Course on Campus Packet
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The PIR course on campus packet is used to report which courses are delivered from which campuses and to provide data on the features of the courses as delivered at each campus. Each PIR course on-campus packet must be linked to an established PIR campus packet and an established PIR course packet.
Note- The course on campus packet can only be reported after the course and campus records have been reported.
Student Packet
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The PIR student packet is used to report key identity, address and demographic data for students at the provider. The data collected through a PIR student packet is referenced by one or more PIR course admission packets.
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This means that the course of study, course, course on campus, course admissions and unit enrolment packets are reported related to the course of study. Hence, for any changes made to the course of study record now would mean following the Bottom-Up approach to delete the TCSI reported records.
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Student Data packet does not need to be deleted as the student record links to the course admission record which is deleted in step-2 after the unit enrolments are deleted in step-1. Once these are deleted, the student record exists as an independent record which will be again linked to a course admission when we repost the records.
Reposting the data records after the deletion is completed successfully:
For any changes made in student record after the student unit enrolments are reported:
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This means that the course admissions and unit enrolment packets are reported related to the student. Hence, for any changes made to the student record now would mean following the Bottom-Up approach to delete the TCSI-reported records.
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Reposting the data records after the deletion is completed successfully:
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For any changes made in the campus record after the student unit enrolments are reported:
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This means that the course on campus packet is reported related to the campus. Hence, for any changes made to the campus record now would mean following the Bottom-Up approach to delete the TCSI-reported records.
Reposting the data records after the deletion is completed successfully:
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PIR Staff Data
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