This menu tab has option to set up the letter for the report and also view various reports available.
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14.1 Report Letter Set upTo set up letter, Hover your mouse over the Reports menu and click Manage Letter
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Select the report on the list. The reports here are the ones that are defined as letter.
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14.1.1 Setup Extra ParameterUser can set extra parameter for a particular report. Click on 'Extra Param' located on top right hand corner.
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This extra parameter is mainly used for numbers and date. For example, user wants to pick a date in the letter dynamically that will be 20 days (e.g. meeting date, last appeal date) after a warning letter is generated.
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Steps:
- Choose the correct parameter
- Give a new parameter name
- Give a value that will be added or deducted to parameter value.
- Select the operator.
- Click on 'Add Extra Parameter' to have a new extra parameter.
For this example, parameter value will be Current Date (01/01/2014) + 20 more days = 20/01/2014 (Replaced value). Extra parameter will be available in the parameter list.
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To delete the parameter, click on 
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14.1.2 Create a New Letter templateClick on 'New Letter' icon. The icon is located in top right hand corner.
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A new panel will appear where user needs to set new letter template information.
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After providing all information, user can start creating letter template in letter editor.
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This letter editor is designed to have similarity with MS Word which makes it user friendly as well. User can choose parameter from the list. The value will be replaced dynamically according to each recipient's information. Extra parameter is also available in the list.
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Click on 'Save' 
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'{'or '}' is used as key word to differentiate as parameter. This key word should not be used for other purpose. If a parameter value is not replaced appropriately, system will not send any email to recipient or not generate pdf letter.
Select a report to see all templates related to the report. Template list will appear like the below one.
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14.1.3 Edit/Changes of Template Configuration, Delete, Preview
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How to Set Template Priority: User can set template order simply by changing the priority number. While generating letter, template will be listed according to its priority.| Anchor |
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Tracking Template can be modified whether to track or not to track and if tracking, tracking colour as well. If a letter template is set to track, it means system will keep record of who sent, when sent, when recipient was last notified and tracking colour will specify the last letter that was sent to the recipient.| Anchor |
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Deleting Template Click on Image Modified to delete letter template.| Anchor |
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Edit Template: Click on 
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Preview Letter Template After a new template is created, template can be viewed with example values. Click on 
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14.2 View Report/ LetterBy clicking the Report menu tab you will be able to access the section where you can view the available report and export result in excel or generate letter if the report is defined as letter as shown below in figure 14.2a
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Figure 14.2a
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14.2.1 View ReportTo view the report, click on the Report icon 
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Please Note: by default when you click the 'Report' menu tab will automatically be at 'Generate Reports' section.
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Figure 14.2.1a
Any report can be exported to excel using these 2 
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Please Note: You can click this 
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14.2.2 View Report letter / Generate letterTo view the letter report, click on the Letter icon 
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Figure 14.2.2a
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Steps to send letter via email or generate pdf letter- Select the student(s) by ticking the checkbox next to the students
- Choose 'Email to Student' to send email.
- Choose 'AddCommLog' which will be recorded for each recipient. Letter tracking works only if an email is sent and added to communication log.
- Choose 'Generate PDF Letter' to generate a letter in pdf format (this section is to generate before confirm hence the tracking will not be done).
- Choose 'Save PDF Letter to each Student Directory' if you like to save inside student files directory.
- Click 'Confirm Selected Action'.
Please Note: You can click this Image Modified icon which allows you to 'Advanced Filter' the 'letter' e.g. filter a particular student or email etc.