Introduction
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The PIR course of study packet is used to report data on the courses of study offered by each provider. Providers are required to report a PIR course of study packet for each course of study they intend to admit one or more students. The course of study records must be reported before the first course is linked to the course of study.
Note- : The course of study record is the first packet to be sent to TCSI.
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The course packet is used to report data on the courses offered by each provider. Each course packet must be linked to an established PIR course of study packet. This means that the course packet is linked to the course of study packet. This needs to be reported beforethe first-course admission or course on campus is linked to the course.
Note- : A course record can only be recorded once the course of study record is reported.
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The PIR campus packet is used to report data on the campuses from which providers deliver their courses. A campus is defined as a unique record based on the combination of campus Suburb, campus Postcode, and campus country code.
Note
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: The campus packet is the third packet to be sent to TCSI. The record must be reported before the first course on campus is linked to the campus.
As there can be multiple campuses in the same suburb and postcode, providers are allowed to report further information after the suburb or town name so the campus is uniquely identified. This is automatically handled in the system as we report a combination of Venue Code and Suburb name as Campus Suburb which makes each campus record unique.
Course on Campus Packet
The PIR course on campus packet is used to report which courses are delivered from which campuses and to provide data on the features of the courses as delivered at each campus. Each PIR course on-campus packet must be linked to an established PIR campus packet and an established PIR course packet.
Note- : The course on campus packet can only be reported after the course and campus records have been reported.
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The PIR student packet is used to report key identity, address and demographic data for students at the provider. The data collected through a PIR student packet is referenced by one or more PIR course admission packets.
Note- : The student packet is used to report student data and is an independent record which is not linked to the previous 4 packets submitted unless subsequent packets like course admission and unit enrolments are reported for the student. The student data must be reported to TCSI before the first course admission is linked to the student.
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By default, the first citizenship effective from date (E609) defaults to the date the student packet was submitted to TCSI. This date can be amended. If a student’ citizen resident status changes, the effective from dates (E609) will need to be reported.
Course Admission Packet
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The PIR course admission packet is used to report the admission of students into courses and provide data on aspects of the student's admission and engagement in the course. Each PIR course admission packet must be linked to an established PIR student packet and an established course packet. The data collected through a PIR course admission packet may be referenced by one or more PIR unit enrolment packets.
Note- : This data packet is used to report a course admission for a student given that the course and the student records are reported to TCSI already. The course admission for the student must be reported before the first unit enrolment is linked to the course admission. If a course admission is reported to TCSI, the student course cannot be deleted from Meshed System. To delete the student course record, you will need to delete the reported course admission from TCSI reporting page and then delete the student course.
Unit Enrolment Packet
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The PIR unit enrolment packet is used to report a student’s enrolment in units of study. Each PIR unit enrolment packet must be linked to an established course admission packet.Unit enrolments are only reportable if the student remains enrolled after the census date.
Notes- :
A PIR unit enrolment packet is not required for units of study:
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This means that the course of study, course, course on campus, course admissions and unit enrolment packets are reported related to the course of study. Hence, for any changes made to the course of study record now would mean following the Bottom-Up approach to delete the TCSI reported records.
Note- : Student Data packet does not need to be deleted as the student record links to the course admission record which is deleted in step-2 after the unit enrolments are deleted in step-1. Once these are deleted, the student record exists as an independent record which will be again linked to a course admission when we repost the records.
Reposting the data records after the deletion is completed successfully:
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Similar to the PIR Student Data, PIR Staff Data can also be submitted to TCSI via API. The data is sent in packets with each packet comprising of specific data elements.
Full-Time Staff Packet
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The full-time staff packet is used to report demographic characteristics and work classification data for each person who is a member of staff at a Table A provider, a Table B provider or Avondale College of Higher Education. Each full-time staff packet contains:
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The reference date for the 2022 Staff Collection is 31 March 2023. All full-time staff data for this reference date is to be reported in September 2023.
Casual Staff Actuals Packet
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The casual staff actuals packet is used to report data on staffing resources engaged on a contract basis by a provider throughout the year. Data for casual staff actuals is collected at the organizational unit level.
Notes- :
Data is not to be reported for staff:
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The casual staff actuals for the whole of calendar year 2022 must be reported in September 2023.
Causal Staff Estimates Packet
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The casual staff estimates packet is used to report an estimate of the staffing resources that are likely to be engaged on a contract basis by a provider throughout the year. Data for casual staff estimates are collected at the institutional level.
Notes- :
Data is not to be reported for staff:
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