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The PRISMS CoE Management Page has multiple icons that can be used to perform a variety of functions.
Icon | Description |
 | This icon is used to preview CoE Create information before sending it to PRISMS. |
 | This icon appears for records where a CoE is not created yet. The icon allows the users to do the following:
The icon opens a new page that also allows redirect to Offer/Student record, PRISMS Data Mapping page as well as the PRISMS Configuration page. |
 | The icon is used to create a CoE using API. |
 | The icon can be used to cancel a CoE created via API. |
 | The icon appears after a CoE has been created using API. This can be used to view the current details of CoE in PRISMS. |
 | This icon only appears upon CoE creation. This icon allows to view the request that was sent to create a CoE from the Meshed system. |
 | This icon appears after a CoE has been created using API. Clicking on this icon will download a CoE document from PRISMS which is stored under the student/offer document section in the system. |
1.2) Filters
The PRISMS CoE Management Page has 2 pages i.e., Offer and Student.
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The table below shows the data mapping between Meshed and PRISMS fields used for creating CoE via API.
PRISMS Field | Meshed Field | Notes |
cricosCourseCode | CRICOS Code | This data comes from Course Setup in the system. |
vetNationalCourseCode | National Code | |
locationId | As per the data mapping between Meshed and PRISMS | GET CRICOS location ID from the CRICOS register and map with the Meshed locations. The data is sent to PRISMS based upon the location mapped for the course enrolment. |
proposedCourseStartDate | Course Start Date | This data comes from Offer/Student Course Enrolment Details. |
proposedCourseEndDate | Course Finish Date | |
initialPrePaidTuitionFee | Initial Prepaid Tuition Fee | The data for these fields comes from PRISMS Initial Fee fields. Thee fields are available for Overseas (onshore and offshore) students/offers. |
initialPrePaidTuitionFromDate | Initial Prepaid Tuition Fee Start Date | |
initialPrePaidTuitionToDate | Initial Prepaid Tuition Fee End Date | |
otherPrePaidNonTuitionFee | Other Prepaid Non-Tuition Fee (if applicable) | |
payerConsentToExceedTotalTuitionFee | Does the Payer consent to pay more than 50% of the course fee upfront? | |
totalTuitionFee | Tuition Charged Fee | This data comes from Offer/Student Course Enrolment Details. |
hasProviderArrangedOverseasHealthCover | Request OSHC Flag | This data comes from Offer/Student Course Enrolment Details >> Additional Service Request |
providerArrangedOverseasHealthCover | OSHC Information | OSHC Provider Data Mapping is necessary for sending this data to PRISMS. |
isEnglishLanguageProficiencyExempt | Is the student exempt from providing evidence of English language proficiency? | The data for these fields come from the English Test section. The questions are captured under Student/Offer ESOS: English Language testing and exemptions page. |
englishProficiencyExemptionReasonCode | Exemption reason | |
hasStudentUndertakenEnglishTest | Has the student undertaken an English test? | |
englishTest | English Language Proficiency Test | |
hasProviderUsedOtherFormOfEnglishTesting | The institution used, or will use, other means of testing to ensure the student has, or will have, met the English language requirements for the course | |
isStudentOnshore | Student origin | The data comes from Offer/Student Profile. |
visaGrantNumber | Visa Number | |
certificateComments | Special Conditions | |
parentGuardianIdentityDetails | Emergency/Guardian contact details | |
guardianResidentialAddress | Emergency/Guardian contact details | |
guardianContactInformation | Emergency/Guardian contact details | |
providerAcceptedResponsibilityForStudentWelfare | As per the provider selection made for the student or offer | The data for welfare services is captured if it is recorded for the Offer/Student. If no welfare services are linked, the provider selected value is sent. |
studentWelfareApprovalResponsibilityBlock | Welfare Services | |
doesStudentHaveAustralianAddress | This is sent based on Student Origin |
|
australianContactInformation | Australian Primary Contact Address | This information comes from Offer/Student Profile |
australianResidentialAddress | Current Street Primary Address Information | |
overseasContactInformation | Overseas/Permanent Address | |
overseasResidentialAddress | Overseas/Permanent Address | |
isAgentInvolved | Agent linked to the Course | If principal agent (college) is the agent for the course, no agent details are sent. |
agentId | As per data mapping between Meshed and PRISMS | GET Agent IDs from PRISMS (Resource ID) – Map the agent IDs with the agents in our system |
The table below shows the data mapping between Meshed and PRISMS fields for Student-related fields that are used to create/locate student in PRISMS.
PRISMS Field | Meshed Field | Notes |
providerStudentId | Student ID | Only, if the CoE is created for an existing student. |
titleCode | Title |
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firstName | First name |
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secondName | Middle name |
|
familyName | Last name |
|
genderCode | Gender |
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dateOfBirth | Date of birth |
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hasOnlyOneName | If there is only a single name for the offer/student |
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countryOfBirthCode | Country of birth |
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nationalityCode | Nationality |
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passportNumber | Passport No. |
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Comments |
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2.2) CoE Create Checklist
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PRISMS require the Initial Prepaid Fee details to be recorded when generating a CoE for an applicant. The following fields are captured by the system for the PRISMS Initial Fee details:
Field Name | Description |
Initial Prepaid Tuition Fee | The dollar amount prepaid to the provider for the CoE at the time of creation |
Initial Prepaid Tuition Fee Start Date | The date for which the tuition period for the initial prepaid tuition fee begins. Must be within the Proposed Course Start Date and Proposed Course End Date. This date is not required if the Initial Prepaid Tuition Fee is 0 |
Initial Prepaid Tuition Fee End Date | The date for which the tuition period for the initial prepaid tuition fee ends. Must be within the Proposed Course Start Date and Proposed Course End Date. This date is not required if the Initial Prepaid Tuition Fee is 0 |
Other Prepaid Non-Tuition Fee | The dollar amount prepaid to the provider for the CoE at the time of creation for fees other than their tuition fees |
Payment Mode | Mode of Initial Fee Payment |
Payment Date | Date of Initial Fee Payment |
Does the Payer consent to pay more than 50% course fee upfront? | Payer consent must be recorded if the Initial Prepaid Tuition Fee is more than 50% of the Tuition Charged Fee for the course. |
Date of Consent | This is the date when the payer consented to pay more than 50% of the Tuition Charged Fee for the course as the Initial Prepaid Tuition Fee. |
To record initial prepaid fee data for an Offer, go to Offers >> Offers Manage >> Click on 
icon to add/update the PRISMS Initial Prepaid Fee details.
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To generate a CoE, go to PRISMS >> Manage CoE
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3.1) Find/Create PRISMS Student Record
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If the Agent mapping is not completed for the agent linked with the course enrolment, the system will display a notification as PRISMS Agent not mapped. Please map this Agent first. In this case, the user can go to the PRISMS Data Mapping page, map the agent to a relevant PRISMS agent and save the course location mapping.
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3.3) Create a CoE
After the steps listed above are completed, a CoE can be generated. The data being sent to PRISMS can be viewed by clicking on 
icon.
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The CoE Certificate can be downloaded by clicking on the 
icon. The system generated a PDF document and also saves it in the Student/Offer Document/Upload section.
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After the successful creation of CoE, the following happens:
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