Overview

This module allows you to manage:

• Student invoices

• Receipts for Tuition and other fees

• Agent commission payment and invoices etc.

Account Set Up

This menu allows you to create various account heads for all your miscellaneous fees and to define a ledger value for them. To perform this function, follow the instructions below:

1. Click Accounts > Accounts Setup

Ledger Value

• Click on the Ledger Value located on the right side of the page. This menu allows you to setup ledger values for each of your accounts.

• Select Fee type e.g. Tuition fee or miscellaneous fee. For Tuition fee, you have an option to assign one ledger value for all courses/ course type or assign ledger value for each course type/ course.

If miscellaneous fee is selected, the system will bring up a free type text field for you to enter what Misc. fee it is for. It can be OSHC fee, material fees, printing fees, library fees etc.

• Select Course type and the specific Course from the drop down menu.

• Enter Account number/ledger value on the field provided.

• Enter the Default amount and indicate if GST inclusive by ticking the box under the free type field.

• Click Add to save.

Note: Once information is saved, ledger value list will show up at the bottom of the page. You may modify ledger value by clicking the edit icon  . To delete value, click the delete icon  .

Ledger Account

This menu allows you to setup payment ledger account details and value as shown below.

• You can select Account Type e.g. Bank account or receivable amount and enter corresponding Account Number.

• Click Record to save.

Setup Payment Mode

This menu allows you to setup methods of payment you will accept. To add methods, follow the instructions below:

• Click Accounts > Account Set-up > Setup Payment Mode.

• Enter the Payment Mode name e.g. Direct Deposit, Bank Cheque, Credit Card etc.

• Tick the relevant box if Payment Mode may require reference number. This maybe applicable to Cheque, Direct Deposit, and Bank Draft etc.

• Click Add to save.

Define Level Activity and Setup Staff level

This menu also allows you to define Staff levels (e.g. from 1 to 13) which will be used by accounts section to calculate Staff payments. This occurs when Teachers submit their timesheet using the Teacher Portal.

Refer to Staff timesheet management for more information.