Overview

This menu allow you to set up and define study periods for different Course types (Higher-Ed, Short Course etc.) for multiple Calendar Years.

You can also add divisions (usually terms) that covers the particular study period.

The study periods are then linked with Courses.

Study periods must be set up in the Meshed Platform to manage class timetables and enrol Students

Manage Semester

Click Admin > Manage Calendar > Manage Semester.

Enter Semester details

Field Descriptions

Field	Description
Semester Name	The name for the Semester. This should be unique and meaningful because it appears throughout the Platform and possibly on Academic Documents issued to Students. Examples are: Semester 1, 2022 Trimester 1, 2022, 2022 Semester 1
Course Type	The type (e.g. HigherEd, Short Course, etc.) of Courses that will use the Semester. The Types of Courses in the System are configured in Admin > Configuration and Setup > Course Type
Year	The Semester Year.
Calendar Type	This is used to configure multiple Semesters for the same Year.
Semester Start	The Monday of the first week for the Semester.
Semester Finish	The Sunday of the last week for the Semester.
Census Date	The Census Date for the Semester. This date is then used to pre-populate Census Dates fields for: Student Enrolment Bulk Enrolment Timetable Management Student Result Management This is an optional field and can be left blank.
Is Optional	The Semester is optional for Students, for example a Summer Semester.

Always start with the first week and last week of the year. If the first week falls on holiday, you can mark it as holiday week.

Click Add Semester. The new semester information will appear in the list a shown below.
To delete semester information, click the delete icon .
Also note that you can view all semesters available by just clicking View All Semester.

Enrolment License Type and Calendar Semesters

When managing Semesters, Meshed Group recommends there should not be multiple Semesters for the same Calendar Set for the same Semester period as defined by the Semester Start and Semester Finish dates.

The Enrolment License Type uses Student enrolments per Semester to determine fees (as per license documentation). Hence multiple Semesters for the same Semester period can result in multiple fees. i.e. if a Student is enroled in multiple Semesters for the same Semester period there may be multiple fees for that Student.

Multiple Semesters for the same Semester period also increases the complexity, for example when timetabling Classes or searching/filtering using Semesters.

If there is an identified need for multiple Semesters for the same Calendar Set for the same Semester period as defined by the Semester Start and Semester Finish dates please first discuss with the Meshed Support Team (support@meshedgroup.com.au).

Result Release Date

This date determines for each Semester when Student Subject and Assessment Task results will be made available to to Students in the Student Portal and the Meshed Mobile app.

To add or edit the Result Release Date click the icon.

Update Census Date

To edit the Census Date click the icon.

Semesters can be created for different calendar sets and then later linked with the appropriate courses. For example Business Courses may follow different calendar set for the year and IT courses may follow different calendar set.

Manage Semester Division

Click Admin > Manage Calendar > Manage Semester Division.

Enter the information for Semester Divisions (study period)

Field Descriptions

Field	Description
Course Type	The type (e.g. HigherEd, Short Course, etc.) of Courses that will use the Semester. The Types of Courses in the System are configured in Admin > Configuration and Setup > Course Type
Semester	The Semester for the Divisions/Terms. The Semesters in the System are configured in Admin > Manage Calendar > Manage Semester
Term adding type	Continue From Previous Semester is used to extend the Term numbers across more than one Semester.
Term	The ordinal number of the Term to be added.
No. of Weeks	The number of weeks duration, including Holiday Weeks, for the Term being added.
Week Start	The Monday of the first week for the Term being added.
No. of Hours	The nominal number of Student Hours per week in the Term being added.

Click Add Semester Division to add.

Semester division (study period) is normally total weeks of study for each semester. Example: a semester may consist of 12 weeks. Term defines the sub division period of Semester.

To update holiday weeks to any week (study period), click Update Holiday week green check Icon. Once clicked, the icon will be changed to which means the selected week has been marked as holiday week.

Holidays added in Course > Public Holiday are automatically linked to the Holiday week.

Course Calendar Type

This menu allows you to link calendar set with the courses offered for any given year.

You can also link multiple courses with one calendar set so they share the Semester/Team offering within the same calendar year.

To set up calendar type, follow the instructions below:

Click Admin > Manage Calendar > Course Calendar Type.

Select the Calendar Type, year, course type, course status and course selections that you want to setup. Note that you can apply this calendar to multiple courses.

Field Descriptions

Field	Description
Calendar Type	The Calendar Set to link with Courses. The Calendar Sets in the System are configured in Admin > Manage Calendar > Manage Semester
Year	The Year for the Calendar Set to link with Courses. The Years for Calendar Sets in the System are configured in Admin > Manage Calendar > Manage Semester
Course Type	The type (e.g. HigherEd, Short Course, etc.) of Courses to link. The Types of Courses in the System are configured in Admin > Configuration and Setup > Course Type
Course Status	Options to filter the Courses listed in the Course ID field. Options are: Active (default option) Inactive Only one option can be selected. This information is associated with the Course and is managed in Course > Courses
Course Selection	Options to select the Course selection method in the Course ID field. Options are: All Course (default option) Selected Course Only one option can be selected and will determine selection of all or individual Courses.
Course ID	Select the Courses or Course required to be linked. Selection method is determined by the Course Selection field. The Courses available for selection are determined by values selected for the Course Type and Course Status fields.

Click Add to save.
To delete a calendar set for a specific course, tick the delete icon .

Tip: You cannot add the same course in the same year using the same calendar set e.g. 1. However, different courses can use the same calendar set e.g. 1 within the same year.

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