Overview

Note: The actual Icons displayed will vary based on Student information and the Meshed Platform optional features and modules that are enabled

The following table includes the list of the icons together with their description.

Course

This icon allows you to view the Student Course information and to perform various Course and Offer related actions, for example additional Courses can be added for the Student.

The table below shows the available Course related Action Icons:

The other set of icons found in the Course page are the Offer related icons which are related to Admissions and Offers Management. Please refer to Offer manage section (Offers > Offers manage section).

Checklist

This menu allows you to acknowledge the receipt of the defined documents for the Student. The System automatically tracks the documents.

Users can upload Student documents based on the checklist which includes documents required before (in_ application) and after application (post_application).

To manage this function, follow the instructions below:
1. Select document type from the drop-down menu e.g. in_application or post_application
2. Click selected document from the list. This will open in a PDF file. Once reviewed, you may tick the corresponding box to approve and click Update Checklist.
If the Student or Agent submitted documents are provided via email, you may upload the file by clicking Choose File and click Update Checklist.

Result

This menu allows you to enrol Subjects and manage results for the Student. To do this, follow the instructions below:

Type of enrolment here can be either Course Stage (i.e. enrolling all the Subjects within the stage together) or individually by selecting each Subject.

Course Stage

Subject 

1. To enrol the Student in a new Subject, select/enter all the fields for the new Subject as shown below and click Enrol.

If you select by Subject, you can select the Class Batch for that Subject while enrolling.

You can also select other outcome while performing the enrolment for the Subject. The list of outcomes are based on the required configuration.

Once the Student is enrolled in the Class Batch for the given Subject it will be listed in the lower section of the page

2. You can manage the Subjects further using the Action Icons on the right side of the page.

• This icon allows you to update the Student Module and Subject outcome. A pop up message will appear to allow you to edit the Student result (as shown below). Click Save to record the update.

• This icon allows you to view the Student assessment outcome that is recorded for the Subject using the Assessment Management feature. Upon clicking you will be able to view the pop up window below to see each associated assessment outcome for that Student. This is only applicable for the Subjects that are linked with a Class Batch and an assessment is setup for that Class Batch.

•  This icon allows you to manage the Flexible Timetable Selection for the Student.

Subject Completion Summary

This information provides a summary of the current Subject Completion for the Student. 

Completion information displayed varies depending on:

• Course Completion Type - Subject Count or Credit Points
• Course Template - used or not used
• Equivalent/Superseded Subjects

The Subject Completion Summary information also reflects any Equivalent/Superseded Subject mapping that has been defined.  See more information on this in Subject Requisite.

On this page also are some additional Action Icons on the top right.

Defer

This icon allows you to manage Student requests to defer/postpone enrolled Courses to another year/semester.

Course deferral comes in different types – e.g. Approved Leave (holiday request/ visiting country), Deferral due to medical or family reasons and/ or suspension (academic or misbehaviour).

To manage this, follow the instructions below:
1. Select/ enter relevant data (as shown below). Take note of the requested leave dates and check if Student is able to complete the Course for the proposed course duration.
2. Select Approval Status e.g. approved/not approved.
2. If the Student is unable to finish within the expected finish date, you can tick the box to select to update Course finish date and enter the new Course finish date.
3. Click Defer Course to save the changes.

English Test

This Icon allows you to manage Student Course English Language testing and exemptions information (ESOS) by clicking the English Test Icon.

If during the Application entry Yes was selected for the question Have you completed a test of English Language Proficiency? then further details for the English Test could have been entered.  This information is available to assist in recording the English Language testing and exemptions information (ESOS) for the Applicant and/or Student.

The information can be recorded with the Add button with one of the following options:

• Student has undertaken a test - enter details
• Student is exempt - select reason
• Student has met requirements using another form of testing - select form of testing

Online Class Enrolment

This Icon allows you to enrol the Student into the subject as well and the class session.

To manage this, follow the instructions below:

• Click Student > Student Profile Summary
• Click Online Enrolment Icon. 

• Choose required Subject and Session
• Click Enrol Now

See Online Class Enrolment (Optional Module) for more information.

Intervention

A student intervention is a proactive approach to identify and address academic, social, or behavioural concerns that may be impacting a student's performance or well-being. The goal of a student intervention is to provide targeted support and resources to help the student overcome obstacles and achieve success in school. An intervention may involve a collaborative effort between teachers, counsellors, parents, and other relevant parties to create an individualized plan to address specific needs or challenges of the student. Examples of student interventions may include academic tutoring, counselling, mentoring, or behavioural support. Interventions can be initiated in response to observable issues or as a preventative measure to support students who may be at risk of struggling.

This icon allows you to manage student interventions based on the relevant education provider policies and procedures. 

• To view current intervention strategies already in place for the Student, click View Intervention. To add a new Intervention, click Add New

• Enter relevant information as shown below. Select staff to whom this case needs to be escalated (as necessary). Note that system will send an auto generated email to whom this case is escalated for their information and action.

• Click Record Intervention to save. Message will appear at the bottom of the page to confirm that Intervention has been added. The record will appear in the data grid view located at the bottom of the page ( as shown below)

Diary

This icon allows you to record/log Student communication. The Log can record different types of communication e.g. emails, comments. All of these are recorded as a list for easy tracking and access.

Category and Status values are predefined, however custom values can be added using Admin > Setup > Setup sections.

The Action Icons here can be used to:

• Open the individual diary notet 
• Export to excel
• View the images

Upload

This function allows you to upload Student documents such as offer letters, application, passport copy, and other relevant documents. To upload document follow the instructions below:

• Click Student > Student Profile Summary
• Click Upload Icon. 
• Choose File to upload Documents and click Upload to save.

• A message will appear to confirm if document has been uploaded successfully.

Scholarship

Add/Update Scholarship for the Student

A student scholarship is a financial award given to a student to help pay for their education. Scholarships are typically awarded based on academic merit, athletic achievement, financial need, or other criteria established by the scholarship provider. Scholarships can be awarded by a variety of organizations, such as education providers, private foundations, corporations, or government agencies. They may cover some or all of the costs of tuition, fees, books, and living expenses. Scholarships do not have to be repaid, making them an attractive source of funding for students who are looking to reduce the financial burden of their education.

Payment

This icon allows you to view Student's Payment Summary page.

Note that this icon is only visible to Admin/SAdmin and Accounts. This is covered in the Finance user guide. 

Payment Summary Overview in Student Profile Summary

To view payment summary within Student Profile Summary section, click the money bag Action Icon located in the Course section. Information will be shown in the Student Payment Details section (as shown below).