Overview

Note: The actual Icons displayed will vary based on Student information and the Meshed Platform optional features and modules that are enabled

The following table includes the list of the icons together with their description.

Photo

This icon allows you to upload a Student photo which is displayed on the Student Profile Summary page and used when generating the Student Identification (I.D) card.

To upload photo, click Choose file and click upload (as shown below). 

The system will confirm once picture is uploaded successfully.

Student Card

This icon allows you to generate and download Student Identification card as shown below in PDF format. This can be printed for issue to the Student using any compatible ID card printer that takes input as PDF

Attendance

This icon allows you to view Student Attendance Summary.

There are 4 options to view the attendance:

• View Full Attendance – this will show each session attendance based on timetable (for example each hourly or two-hourly attendance is shown as one record depends on the timetable setup). This information is recorded using the daily attendance entry page (Admin or Trainer portal)

• View Attendance by Subject – A Student enrolled in Timetabled batch for a subject, the daily attendance hours are recorded for the class and the subject attendance are calculated and shown.

• View attendance by Class Timetable – this is the detailed view of Student attendance summary per day and per week. This will show the total hours attendance per day (based on class timetable) and then weekly summary hours against the weekly class hours. Also other hours (such as e Learning hours or other activity hours) can also be entered here.
• This interface shows the weekly attendance percentage, semester current attendance and projected attendance and also course current and projected attendance. This gives a clear indication of how the Student is tracking against their attendance weekly. Any holiday week and deferred weeks are also displayed on this page

• View total attendance percentage – this section allows you to view the total attendance percentage by course and also allows users to generate an Attendance Certificate as setup in the system.

Overseas Student Health Cover (OSHC)

This icon allows you to view the Overseas Health Cover (OSHC) information of the Student if purchased. OSHC service can be set up on the system (Admin > Setup > OSHC Info)

• The information for OSHC will appear here once you have entered the payment schedule against the Student under Miscellaneous payment type (OSHC)

• Using this interface you can then update relevant information such as Card Arrived date, pickup date, remarks etc. The updated information can be viewed by Student in the Student Portal.

Interview

This icon allows you to record exit interview details when a Student decided to withdraw from a Course. This function is strictly for data recording purposes which can be used to analyse to understand attrition rates and other statistical information. To use this function, follow the instructions below:

• Select Exit Type .

• Enter comments on the field provided.
• Select New  (if applicable)
• Click Add Details to save information.

Sanction

A student sanction refers to a penalty or punishment that is imposed on a student for a violation of school rules, policies, or standards of conduct. Sanctions can range from minor consequences, such as a warning or a reprimand, to more severe consequences, such as suspension or expulsion. The purpose of sanctions is to promote accountability, deter future misconduct, and uphold the values and expectations of the education provider.

This icon allows for the management of Student Sanctions. A Sanction can be of an Academic or Payment type.

Once a Sanction is active a message will display when any Staff views the Student profile Summary page or the Student Payment Summary Page.

If the Student Portal (Optional Module) is enabled then the Student can optionally receive the message when logging in and/or have their Student Portal access disabled.

To use this function, follow the instructions below:

• Select Type - Academic or payment
• Enter Message in the field provided.
• Select Set Active
• If required deselect Add To Student Communication Log
• If the Student Portal (Optional Module) is enabled:
  • If required select to Show Message to Student 
  • Select the date to Disable Student Portal From
• Click Apply Sanction.

Fee Help

This icon allows you to view and edit Student Fee Help Information

PIR

This icon allows you to view and edit Student PIR Information.

Lead Activity

(Optional Module)

This icon leads you allows you to your CRM Activity page Activity refers to any activities like follow up, phone call, fax made to the leads with a view to convert the leads in to converted Student. You can only create activities for the existing leads.

Search

This icon provides a User shortcut to go directly to another Student profile by entering the Student ID.