Introduction

Staff

Staff in the Meshed Platform refers to the individuals who work within an education provider and are responsible for managing student data and other related information. The efficient management of staff data in a student management system is critical to ensure the smooth running of an educational institution by improving efficiency and reducing administrative workload and to provide a better experience for both staff and students. Effective staff management can also help to ensure compliance with relevant regulations and requirements, such as those related to staff records and training.

Roles and responsibilities

Different staff can have a wide range of differing roles and responsibilities, including administrative staff, academic staff, and support staff.

Administrative staff typically are responsible for managing student records, handling admissions and enrolment processes, managing student fees and payments, and providing administrative support to academic staff.

Academic staff typically are responsible for managing student progress and performance, designing and delivering course content and assessments, providing academic guidance and support to students, and assessing student work and assignments.

Support staff typically may include IT support personnel, and student support officers, who are responsible for providing technical support, managing resources, and providing additional support services to students.

Access and permission

Staff members typically have different levels of access and permissions based on their role and responsibilities. For example, administrative staff may have access to student records and financial information, while academic staff may have access to student progress and assessment data.

Meshed Platform

Staff Management in the Meshed Platform involves a range of processes and tools for managing the staff data and information. This can include:

Staff records management: Manage staff records, including personal details, documents, employment history, and job responsibilities.
Staff scheduling: Manage staff schedules, including assigning courses, classes, and teaching responsibilities.
Staff development: Tools to support staff development, including tracking professional development.
Communication and collaboration: Tools for staff communication and collaboration, including messaging, file sharing, and logging.

Add Staff

To add Staff, follow the instructions below:

Click Staff > Add Staff.
Enter Staff personal information on the fields available.
Enter in Employment Information and position. If the position is not on the drop down menu, click Add New Position link and type in Staff position.
Tick the appropriate box for Staff Role(s). Staff can be assigned multiple roles which will provide multiple system access. Refer to the User Role - Menu and Feature Access to assist with assigning roles.
Enter the Username
Enter the Password or select to have the System generate a Random Password.
Enter Security Question and Security Answer. The default question can be changed and Staff can change the question when they login to the System.
Click Add New Staff to save.

Note: Staff will receive an auto generated email notification to advise their account has been set up which will include user login details (username and password). User can change their password once they log in the system.

View Staff List

This page is where you can manage, view, and update your Staff.

Click Staff > View Staff List. A list of your Staff will appear on the page. You manage your Staff details using the Action Icons located on the right.

Action Icons

Icon	Description
	Home - Allows you to view Staff profile summary in a new window. This also include latest communication log/diary entry (as shown below)
	Home - Allows you to view Staff profile summary in the main window. This also include latest communication log/diary entry (as shown below)
	Profile - Allows you to edit the Staff profile. Personal and Employment information can be updated on this page.
	Documents - This function allows you to upload Staff documents such as copies of qualifications and other relevant documents.
	Diary - This icon allows you to record/log Staff communication. The Log can record different types of communication e.g. emails, comments. All of these are recorded as a list for easy tracking and access.
	Account - Allows you deactivate the Staff Account.

Note that staff information cannot be deleted and can only be deactivated.

Staff Profile Summary Home

Click either the or Action Icon on the Staff Management page. This page opens up in a new window or in the main window, and lets you view a Staff profile, including the latest communication log/diary entry, and Action Icons used to manage the Staff.

Action Icons

Icon	Description
	Home - Allows you to view Staff profile summary in the main window. This also include latest communication log/diary entry
	Profile - Allows you to edit the Staff profile. Personal and Employment information can be updated on this page.
	Email - This icon allows you to send email directly Preventing email sent from Meshed System being considered as spam or treated as Junk email To assist with preventing email sent from Meshed Student Management System to Staff from being considered as spam and treated as Junk email, our Network Administrator has suggested adding or modifying an SPF record in your DNS server. Further information see Ensuring Email Delivery (Security): SPF, DKIM, and DMARC Implementation
	Diary - This icon allows you to record/log Staff communication. The Log can record different types of communication e.g. emails, comments. All of these are recorded as a list for easy tracking and access.
	Documents - This function allows you to upload Staff documents such as copies of qualifications and other relevant documents. Management of expiring documents such as First Aid Qualifications, Industry Association Membership, etc.
	Photo - This function allow the upload of a Staff photo. This photo can be used, in addition to the other profile details, to identify the Staff member.
	Allows the recording of Professional Development related information for the Staff member. See Continuous Professional Development for further information.

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