Managing courses is an important aspect of delivering quality education to international students. Course management involves the planning, development, delivery, and evaluation of courses to ensure they meet the educational needs and expectations of students. The following is an overview of the key aspects of course management for a CRICOS provider:

• Course planning: CRICOS providers need to plan their courses to ensure they are aligned with the Australian Qualifications Framework (AQF) and meet the requirements of the relevant industry or profession. This includes developing course outlines, learning outcomes, and assessment strategies.

• Course development: Once a course has been planned, CRICOS providers need to develop the course materials, resources, and teaching strategies required to deliver the course. This may involve designing online learning modules, developing classroom resources, and preparing assessment tasks.

• Course delivery: CRICOS providers must deliver their courses in a manner that meets the needs of their students. This may involve using a variety of teaching methods, including lectures, tutorials, practical sessions, and online learning.

• Course evaluation: CRICOS providers need to evaluate their courses to ensure they are meeting the needs of their students and are aligned with industry requirements. This may involve gathering feedback from students, evaluating assessment results, and reviewing course outcomes.

• Quality assurance: CRICOS providers must ensure that their courses meet the quality standards set by the Australian government. This may involve regular audits, internal reviews, and external assessments by accrediting bodies.

• Compliance: CRICOS providers must comply with all relevant legislation, regulations, and policies related to course management. This includes complying with CRICOS registration requirements, maintaining accurate and up-to-date records, and ensuring that all staff involved in course management are appropriately qualified and trained.

Managing courses is an ongoing process that requires careful planning, development, delivery, evaluation, and quality assurance. CRICOS providers need to ensure that they have robust systems and processes in place to manage their courses effectively and provide quality education to their international students.

The scope of registration for an Australian CRICOS provider refers to the specific details of the courses or programs that the provider is approved to offer to international students. It includes information such as the names of the courses, the levels of education (e.g., primary, secondary, vocational, higher education), the fields of study or disciplines, the locations or campuses where the courses are offered, and the duration of the registration.

The scope of registration is determined and regulated by the Australian government through the Department of Education, Skills and Employment, and it is an important aspect of the registration process for CRICOS providers. It ensures that providers are authorized to offer specific courses or programs to international students and that they meet the necessary quality standards and regulatory requirements.

CRICOS providers are required to maintain accurate and up-to-date information about their scope of registration, including any changes or updates to their courses or programs. They are also required to provide this information to international students through their marketing materials, websites, and other relevant communication channels.

The Course menu allows you to manage:

• Courses

• Subjects

• Course Subjects

• Units

• Course Templates

• Upfront Fees

• Material Fees

• Intake Dates

• Course Promotions

• Public Holidays

• Training Plan Templates

To setup, follow the instructions below:

• Click Courses > Course. This page shows a list of all the Courses available in your college including their location, tuition fees, course duration, etc.

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• Action Icons

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  allow you to do edit/ view and delete Courses on the list.

• To add a Course, click Add New Course.

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• Enter Course information which includes Course type, National code, Course code,* Course name, Course duration. Delivery target, Tuition fee, Maximum weekly study, Qualification pre requisite etc.

• Course code* – make sure to click the green check icon

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  to get default related qualification information from AVETMISS qualification list. Please note this will only be applicable for VET Course Type.

1. The information generated when you click the green icon will show up on this section. You may be asked to fill up the nominal hours

2. Enter all information on Specific Information section

3. Click Record Now to save.

Field	Description

Field	Description
Course Type	The type (e.g. VET, ELICOS, etc.) of Courses that will be listed in the Course field.  This selection determines which fields are displayed on the form. The types of Courses available in the System are visible in Admin > Configuration and Setup > Course Type
Module Delivery	The Course is delivered only as a module and not delivered as a full Qualification: No (default option)  Yes Only one option can be selected.
CRICOS Code	Each course recorded in the Commonwealth Register of Courses and Institutions for Overseas Students (CRICOS) is assigned a unique Course Code. This is a mandatory field.
No CRICOS Code	If the Course does not have a CRICOS Code then this should be checked.
National Code	A code that uniquely identifies a qualification, course or skill set. This field value is used for reporting and for Certificates generated by the System.
Course Code	A code that uniquely identifies a qualification, course or skill set. This field value is designed to be used by the College to identify the Course, and can use values that have specific meaning for the College.
Superseded	If the Course has been Superseded then this should be checked and the Superseding Course Code entered.
Course Name	The full name of the Qualification, Course or skill set
Course Duration	Displays the Course Duration for the Course.  This may be shown as Day, Week, Month, or Year.
Delivery Target	There are 3 options for the Course delivery target: Both (default option)  International Domestic Only one option can be selected.
Domestic Tuition Fee	Tuition Fee for domestic Students
International Tuition Fee	Tuition Fee for International (Offshore and Onshore) Students
Maximum Weekly Study Hours	Student maximum study hours per week
Qualification Prerequisite	Optional
Faculty	Optional
Department	Optional
Major	Optional
Course Effective From Date	The date from which the specific Course is valid.
Course Effective To Date	The date up to and including which the Course is valid.
Provided in Campus	This field is only visible if Multi Campus Optional module is enabled.
Results Calculation Method	Subject Based - All Units (one or more) within the Subject will have their results determined by the Subject outcome. For example, if the Subject outcome is 'C' then the result for each of the Units within the Subject will be set as 'C'. For example, if the Subject outcome is 'NYC' then the result for each of the Units within the Subject will be set as 'NYC'. Unit Based - Each Unit (one or more) within the Subject will have their results determined by the competency result of the linked Assessment Task(s). For example, if the only linked Assessment Task competency result is 'S' then the result for the Unit will be set as 'C'. For example, if one of two linked Assessment Task competency result is 'S' and the other is 'NYS' then the result for the Unit will be set as 'NYC'. Unit Based across Subject - Similar to Unit based, however a Unit can be within more than one Subject. A Unit within multiple subjects will have its result determined by the competency result of the linked Assessment Task(s) in each Subject the Unit is within. For example, if for each subject the Unit is within the linked Assessment Task competency result is 'S' then the result for the Unit will be set as 'C'. Element or Performance Criteria & Across Subject Based - Similar to Unit Based across Subject, however the Unit is linked with a series of elements. A Unit with multiple elements will have its result determined by the competency result of each of the elements. For example, if one of two linked elements competency result is 'S' and the other is 'NYS' then the result for the Unit will be set as 'NYC'. Note that this option has generally been replaced by the use of Assessment Rubrics, and is included in the system for historical compatibility purposes.
Work Placement	Activate the Course Work Placement information. No (default option)  Yes Only one option can be selected.
FEE-HELP	Activate the Course FEE-HELP information. No (default option)  Yes Only one option can be selected. Activation will display additional FEE-HELP related fields. Open
TCSI Reportable	Activate the Course for TCSI reporting. No (default option)  Yes Only one option can be selected.
Course Level	Activate the Course Level function to define Level Assessments in Course Subjects, eg for ELICOS; Listening, Reading, Speaking, Writing. No (default option)  Yes Only one option can be selected. This field is disabled for some Course Types, e.g. VET.
Flexible Timetable	Enable the Course for Flexible Timetable allocation. Flexible Timetable enables the assignment of a Student to different sessions within the same subject over different batches (classes). No (default option)  Yes Only one option can be selected.
Activated now	Set the Course as Active or Inactive. No (default option)  Yes Only one option can be selected.
Course Recognition	A code which identifies the Recognised Program of Study to which the Course is classified
Level of Education	A code which identifies the degree of complexity of the Course This classification is based on the Australian Standard Classification of Education (ASCED)
Field of Education	A code which identifies the field of education to which the Course is classified
ANZSCO Code	ANZSCO (Australian and New Zealand Standard Classification of Occupations) code that identifies the type of occupation(s) to which the Course relates.
Total Nominal Hours	The hours that are expected number of hours required to complete the Program.
AVETMISS Report	Enable AVETMISS Reporting for the Course

This menu allows you to create and manage Subjects for the Course, Subjects are added here and then linked with the Course Subject section. To add subjects, follow the instructions below:

• Click Course > Subject. This page contains list of current Subjects available in your system.

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• To edit/delete the existing subjects, click 

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• To add new subject, Click Add.

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• Enter subject details such as course type e.g. ELICOS, VET or HigherEd, subject code, subject name. Make sure to tick the green check icon

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  to get default related module information from AVETMISS module/unit list.

• Enter Unit Code and click green icon

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  to get default related unit information from AVETMISS module/unit list.

• Once all relevant information is completed, Click Add New Subject to save.

This menu allows Users to manage Course structure and link the available Subjects to the Course as core or elective.

Define the Course structure by linking from the available Subjects to the Course as core or elective.

To set up, follow the instructions below:

• Click Courses > Course Subject

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To add subject to the Course, follow the instructions below

• Select the Course Type

• Select Course Status - Active/Inactive

• Select Course

• Click Define Course Structure icon 

• This will show the pop up window to select the available Subject and allow to add to the Course Structure.

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• Select desired Subject to add from the list

• Select Stage - Semester or Year Stage

• Select Subject Type - core or elective

• Enter Subject Fee - subject fees are later used to generate invoices

• Set Active - this is to ensure selected subject are active and used in course structure, subject can be made inactive if they no longer used in current course structure

• Set Include in Academic Docs - this is to use for the academic document generation, where only the subject flagged are included

• Click Add Subject Details

Once the Subject has been added the message below will be displayed.

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Define and manage VET Course Specialisations.   It is possible for multiple Specialisations to be managed for each VET Course.

To set up, follow the instructions below:

• Click Courses > Course Subject

• Select the Course Type as VET. (The Manage Specialisation Icon is only available when the Course Type is set as VET)

• Select Course Status - Active/Inactive

• Select Course

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• Click Manage Specialisation icon

• The Manage Specialisation window is shown.

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• Click the Add Specialisation icon

• The Add Specialisation window is shown.

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• Enter Specialisation Name and Remarks

• Click Add

• Click Add Subject Icon

• The Add Subject window is shown

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• Select the Subject

• Click Add

Multiple Subjects can be added to a Specialisation. A Subject can be removed using the Delete Action Icon.

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Multiple Specialisations can be added for a Course. Each Specialisation can be Managed using the Disable or Delete Action Icons.

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If a Course has specialisation information associated with it the specialisation:

• can be selected during the Application process

• can be selected during the Offer Management process

• is displayed in the Student Course information

• is displayed in the Student Result information

• displays a warning when Certificates are being generated if the Student has not met the Subject requirements 

This menu allows you to manage units and link it to Subject and allow to update the information linked with the Unit.

A course template includes information on how many core and elective subjects a student needs to do to complete the course. To set up, follow the instructions below:

• Click Courses > Course Template

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• Choose the course template from the drop down menu and click View. Course template list will appear below. The list includes Course ID, course name and number of core and elective subjects.

• To update the information click edit icon . A pop up screen will appear and will allow you to update course information. To make this template active, tick the Set Active box. To set as default template, tick Set Default.

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• Click Update Data to save changes.

This menu allows you to manage settings for fees which are payable upfront, payment schedules, and Material Fees, depending on the Course Type.

The upfront fee and payment instalment and frequency information when setup will be automatically linked when generating the offer letter. Here the options are to setup for Course, Origin, Material Fee, specific Agent or All Agents.

To set up the Upfront Fee & payment schedule, follow the instructions below:

• Click Courses > Course Upfront Fee

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• Select a Course Type of VET 

• Fill in the Manage Course Initial/Upfront Fee/Material Fee form. See the Field Descriptions table below for more information.

• Click Add to save the information.