Teacher Management
Introduction
Teacher
A CRICOS (Commonwealth Register of Institutions and Courses for Overseas Students) teacher is an education professional who specializes in delivering educational programs to international students in Australia on a student visa. These programs can range from English language courses to undergraduate and postgraduate degrees.
CRICOS teachers work in a variety of educational institutions, including universities, colleges, and language schools. They are responsible for designing and delivering course content, developing and grading assignments, and providing feedback to students. CRICOS teachers must also be culturally sensitive and have an awareness of the diverse needs and backgrounds of their international students, many of whom may come from different countries and cultures. They may also provide additional support to students outside of the classroom, such as through one-on-one tutoring or study groups.
Overall, CRICOS teachers play a critical role in helping international students succeed in their academic and professional pursuits, while also contributing to the growth and development of Australia's education sector.
Compliance
As a CRICOS provider, an Australian educational institution is responsible for ensuring that its teachers (trainers and assessors) meet certain compliance requirements. These requirements are in place to ensure that the institution is providing high-quality education and training to international students and that the students are receiving the best possible learning experience. The teacher compliance requirements for an Australian CRICOS provider are as follows:
Qualifications: Trainers and assessors must have the appropriate qualifications and expertise to deliver and assess the courses they are teaching. These qualifications must be relevant to the courses being taught, and they must be recognised in Australia.
Industry Experience: Trainers and assessors must have relevant industry experience to ensure they can provide students with practical, up-to-date information and skills.
Language Skills: Trainers and assessors must have sufficient English language skills to effectively communicate with international students.
Professional Development: Trainers and assessors must engage in ongoing professional development to ensure their skills and knowledge are up-to-date and relevant.
Compliance: Trainers and assessors must comply with all relevant legislation, regulations, and policies, including those related to student welfare, assessment, and feedback.
Performance: Trainers and assessors must be able to demonstrate satisfactory performance in delivering and assessing courses and providing feedback to students.
Record Keeping: CRICOS providers must keep accurate and up-to-date records of their trainers and assessors' qualifications, industry experience, and professional development.
These compliance requirements are designed to ensure that the CRICOS provider is delivering high-quality education and training to international students and that the students are receiving the best possible learning experience. It is important for CRICOS providers to regularly review and update their compliance processes and procedures to ensure they continue to meet these requirements.
Meshed RTOManager
This menu provides the various function associated with the Management of Teachers within the Meshed RTOManager system.
Add New Teacher
This menu allows you to add a Teacher/trainer's personal information and user account in the system.
To perform this function, follow the instructions below:
Click Teacher > Add New Teacher.
Enter Teacher/trainer's Personal and Employment information on the fields provided. Note that fields with asterisks are considered as mandatory.
Enter the Username
Enter the Password or select to have the System generate a Random Password.
Enter Security Question and Security Answer. The default question can be changed and Teachers can change the question when they login to the System.
Click Create New Teacher to save.
Manage Teacher
This function allows you to manage all teachers/ trainers. You can view and update information in a Teacher's profile.
To set this up, follow the instructions below:
Click Teacher > Manage Teacher.
A list of the Teachers will be displayed on the page. If you are searching for a specific teacher, use search filters e.g. First name, Status. All Teachers etc and click Search button.
Click this icon to go to Teacher profile Summary Home page. This page opens up in a new window lets you view a Teacher profile, latest communication log, Teacher Matrix, and other documents.
Action Icons
The top of the page has the Action Icons used to manage the Teacher.
Icon | Description |
| Allows you to view Teacher profile summary. This also include latest communication log/diary entry (as shown below) |
| Allows you to edit Teacher profile. Personal and Employment information can be updated on this page.
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| Send Emails to Teacher (as in screenshot shown below).
Preventing email sent from Meshed System being considered as spam or treated as Junk email To assist with preventing email sent from Meshed Student Management System to Teachers from being considered as spam and treated as Junk email, our Network Administrator has suggested adding or modifying an SPF record in your DNS server. Further information see Ensuring Email Delivery (Security): SPF, DKIM, and DMARC Implementation |
| This icon lets you send an SMS message to your Teacher.
Note that this icon requires the SMS Optional Module to be enabled. |
| This icon allows you to view/update/edit Teacher Matrix. This menu lets you associate Teacher's knowledge level or their expertise with a specific Subject or Course.
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| Allows you to view Teacher/Trainer's Timetable. |
| Allows you to manage (Add/Modify/Delete) communication exchange between Staff and Provider.
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| Allows you to upload Staff documents e.g. copy of Academic records, curriculum vitae etc.
Management of expiring documents such as First Aid Qualifications, Industry Association Membership, etc.
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| Photo - This function allow the upload of a Teacher picture. This picture can be used, in addition to the other profile details, to identify the Teacher.
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| Allows you to view Teacher Leave details recorded in the system.
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| PIR stands for Provider Information Request which is used for TEQSA PIR Reporting |
| Allows the recording of Professional Development related information for the Teacher
See Continuous Professional Development for further information.
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| Close the Profile window and return to Manage Teacher page. |
Teacher Matrix
This icon allows you to view/ update/edit the Teacher Matrix.
The Matrix lets you associate Teacher's knowledge level or their expertise with a specific Subject for a Course. This will later be used to filter and show the Teachers that are eligible to Teach during Timetable creation.
To perform this function, follow the instructions below:
From the Teacher Profile Summary page, click Matrix icon located on the top right hand side of the page.
Select Course from the drop down menu.
Tick the box to specify Selected Subject.
Select Knowledge Level to indicate Teacher's level of expertise.
Click Add Teacher Matrix to record information.
To delete Subjects from the Teacher Matrix click the Delete Action Icon
Teacher Availability
This menu allows for the recording of a Teachers day and time availability for each semester. e.g. Monday 3PM-5PM, Tuesday 9AM-2PM. This supports situations where Teaching Staff are not full-time and may only be available for specific days and times.
This information is integrated into the timetabling functionality to check Teacher availability.
To add Teacher Availability, follow the instructions below:
Click Home > Teacher Availability.
Select the Teacher
Select the Semester
Select the Available Day, From and To times
Click Save
Repeat for additional days as required
There is an option to delete the record if required.
There is an option to modify the record if required.
Teacher Availability
This functionality is available for DOS, Admin, Sadmin, CampusAdmin, and CampusManager User Roles, and in the Teacher Portal to enable them to enter their own availability.
Timesheet (Optional Module)
This module allows teachers to submit their hours worked for review and approval by the Director of Studies (DOS), Academic Manager, or a higher authority. Once approved, the timesheet is flagged for Finance/Accounts to generate it for payment.
Manage Timesheet
This function allows you to view, modify, delete, and approve timesheets submitted by teachers via Teacher Portal. To do that:
Log in to the Admin Portal
Go to Teacher > Manage Timesheet
Select Activity Type either Class Timesheet or Extra Timesheet
Select Financial Year, Pay Period and Teacher from the dropdown list.
Click View Timesheet
To modify start and finish times, break duration, pay calculation, hourly rate, amount payable, or add comments, click the Edit icon, then click the green check icon to save.
Approve timesheets by ticking the checkbox(es) and clicking Approve.
Once approved, the submitted timesheets will move from the teacher submitted timesheet to the Approved Timesheet.
You can revert the action by clicking the Not Approved icon
It will revert to the Teacher Submitted Timesheet