Compliance

Training Organisation details ( contact information as listed on Training.gov.au; RTO Number and Training organisation ID

NAT File 10

Delivery locations for Students you are reporting

NAT File 20

Course and  Units delivered for students ( included in your reporting)

NAT File 30 ( Course)

NAT File 60 ( Units)

Contact and demographic details 
(name, address, age, country of birth, main language spoken at home etc)

NAT File 80

Contact information 

NAT File 85

Disability or special needs ( if applicable)

NAT File 90 

Prior Educational  Attainment

NAT File 100

Course and Unit Enrolment details

NAT File 120 (Unit & course details) 
NAT File 130 (Course completion)

20

Competency achieved

Client has been assessed and satisfies all the requirements for the unit of competency or module

30

Competency not yet achieved / failed (NYC)

Client has been assessed as not satisfying the requirements for the unit of competency or module

40

Withdrawn

Used to indicate one of the following:

1. Student withdrew prior to commencement (Actual Hours field must be '0' or blank)

2. Student withdrew after commencement (actual hours completed must be entered into the Actual Hours field)

51

Recognition of Prior Learning (RPL)

Client has been successfully assessed against the required learning or competency outcomes for previously unrecognised skills and knowledge achieved outside the formal education and training

52

Recognition of Prior Learning not granted

Assessed for RPL, the student didn't pass RPL assessment and elected not to undertake training

53

Recognition of Current Competency (RCC)

Client has previously successfully completed the requirements for a unit of competency or module and is now required to be reassessed to ensure that the competence is being maintained.

53

Recognition of Current Competency not granted

Assessed for RCC, but the student didn't pass RCC validation process and elected not to undertake training.

60

Credit Transfer (CT)

Client has previously completed a unit/s of competency and has been granted application for mutual recognition

65

Superseded qualification

Use this for incomplete units where a client has been transitioned to a newer version of the qualification

70

Continuing enrolment

Used to indicate that a student is expected to complete the unit in a subsequent calendar year. The student may or may not have commenced the unit.

This code must not be used to report unit enrolments that are undergoing RPL assessment process.

90

no longer valid

The Outcome Identifier National code “90” is no longer a valid code, and will result in an error in the AVETMISS Validation Software (AVS). This means you cannot pass validation using the outcome identifier “90” and will need to replace all records that contain this data with the “70 - continuing enrolment” outcome code.

Previously: This code must not be used to report unit enrolments that are undergoing RPL assessment process.Used to indicate that a student is expected to complete the unit in the current calendar year. The student may or may not have commenced the unit. It is a temporary code for use during the teaching year. It is not valid and must not appear in the final submission for the collection year.

81

Non-assessed enrolment - Satisfactorily completed

Client has satisfactorily completed a non-assessable unit enrolment

82

Non-assessed enrolment - Withdrawn or not satisfactorily completed

Code 82 may only be used for withdrawals from units of competency / modules which are NOT being claimed for funding by the

Department.

The Training Organisation ID does not match the login TOID and TOID must be 10 digits numeric

If your TOID (Training organisation Identifier) is less than 10 characters then values of '0' will need to be inserted before your TOID to create a 10 character Identifier

AVETMISS Provider Type Mismatch

Edit Organisation page and amend value in 'Training Organisation Type
(AVETMISS 6_' field

Training Organisation Delivery Name has a Postcode that is not consistent with the Suburb

Go to Australia Post website to confirm that the location suburb and postcode match. Amend the postcode by changing the postcode information on student's current address information located on the student's profile page. 

Records are missing from the file

Check Course Code/ or  there are no Course Enrolments with Commencing Course Identifier of 3 or 4 linked to Course (All states except VIC and ACT)

Funded / Supervised Hours - do not match registration system

Edit the course and amend the Nominal Hours field

ASCO Code not supplied:

Edit the course and enter the ASCO code

ANZSCO Code not supplied:

Edit the course and enter the ANZSCO code

Field of education missing

Edit course and enter Field of Education

Course / Qualification name does not match DELTA / STAR database

Edit course and enter correct Course Description

Qualification Code must also exist in the NAT 120 or the NAT 130

Unit of Competency/Subject Id (xxx) must exist on the TGA master list of Units of Competency

Double check that the unit code is correct and that value against field 'Unit of Competency' is correct.

Module/Unit of Competency identifier: Duplicate records exist within this file

This error occurs when a unit code/description appears more than once in the NAT 60 file

Only one record is permitted for Subject Identifier

"NAT00060.txt" NAT files have invalid structure (eg. Line "37" in file "NAT00060.txt" length "73" but "124" expected)

Funded/Supervised Hours - do not match DET's registration system

Module/Unit of Competency Flag: Each record must have a value for this field.

Module/UOC Field of Education Id must not be blank

Module/Unit of Competency identifier with Module/Unit of Competency Flag 'C' is not valid

VET flag (N) must be Y when Module/Unit of Competency Flag is C

Invalid Subject Field of Education Identifier

At School Flag must not be blank

Disability Flag must not be blank

Set disability flag to 'Y' or 'N' depending on their disability status

Client Id (XXX) must also exist in the Prior Educational Achievement file when the Prior Educational Achievement Flag (Y) is Y

Field not supplied (eg. Client gender, Highest School Level completed etc)

There are no Disability records for this Client Id: 'XXX' although the Disability Flag is 'Y'

Address Location - Suburb, Locality or Town (XXX) does not match the Postcode (YYY)

Check correct spelling of student address suburb or that the postcode matches the suburb. 

Suburb and Post code errors

Suburb spelling, postcode, or suburb and postcode combination are incorrect = Edit Client addresses and enter correct suburb and postcode combination

Disability flag is 'Y' and disability type not supplied

Prior Education flag is 'Y' and prior education level/s not supplied

Course/Site ID: Must be numeric, a whole number, right justified and zero-filled.

Activity End Date is after the Collection Year End Date therefore Outcome Identifier - National must be 70.

Invalid Commencing Prgoram Id/Commencing CourseEnrolment Id (X) is invalid

Enrolment Activity End Date (DD/MM/YYYY) is after the collection period end date therefore the Outcome Id - National 'X' must be 'Y'.

The Training Organisation Delivery Location Identifier on the Enrolment (NAT00120) file must also exist in the Training Organisation Delivery Location file (NAT00020)

The same Funding Source ID - State Training Authority must be reported for every module or unit or competency that is part of a students enrolment in a course.

The same Funding Source ID - State Training Authority must be reported for every module or unit or competency that is part of a students enrolment in a course.

Funding Source - National is 30 therefore Postcode on the Client file must be OSPC

State Funding Source does not match National Funding Source

Invalid State Funding Source Code

The Course Commencement Date must fall within the same calendar year as its associated funding contract

Module incorrectly linked to course. Please check your course registration details.

Module/Unit of Competency End Dates cannot exceed DELTA Agreement termination dates

Invalid Apprentice/Trainee Registration number supplied

The Industry code reported for Client Id 'x' enrolled in Module/Unit of Competency Id 'x' must not be NULL where Funding Source Code State 'x'

Incorrect Funding Source State Code selected

Invalid Contract/Training Schedule Number supplied

Your organisation was not the nominated SRTO in DELTA for the module/competency start and end dates

Training Contract has been terminated and training has not been finalised. Client:XXX - Delta agreement termination date dd/mm/yyyy.

Training has been finalised with blank outcomes (NSW only)

Unit of Competency Identifier or Module Identifier: duplicate records exists within this file for 'xxx' under client 'xxx'

No record exists in the NAT 120 for student XXX for course code XXX

Delivery Mode Identifier must be 90 if Outcome Identifier - National is 51, 52 or 60

Qualification flag is 'N' and 'Year issued' is 'YYYY'

Qualification flag is 'Y' and 'Year issued' is empty

Qualification flag is 'Y' and 'Course Commencing ID' is 8 / Module enrolment only