Alumni
Overview
An alumni is a former member of a school, college, or university who has graduated or completed their studies.
The term is typically used to describe a person who has completed their education and is no longer a current student. Alumni often remain connected to their former institution and may participate in events, donate money, or stay involved in the community in other ways. They may also serve as a resource for current students and be seen as leaders and role models in their fields. The relationship between alumni and their former institutions is often considered a lifelong connection.
The Meshed Platform Alumni management feature allows an institution to manage, identify, and engage with their Alumni in a meaningful way.
The Alumni Management functions available are:
Add existing Students - Student information is used for the new Alumni
Add New - information is entered for the new Alumni
Manage - modify or delete Alumni
Communication Log - record entries to a communication log/diary for Alumni individually or in bulk
Email - send email to Alumni
Mailing List - send bulk email to Alumni using a mailing list interface
Report - create Alumni information reports or export in Excel format
The Alumni Menu Tab and Alumni Management functions are available to Staff with the following User Roles:
Admin
Sadmin
Student Services
Homepage
To use the Alumni Management functions navigate to the Alumni Menu Tab and select the Homepage Menu
Search
Search or Filter which Alumni are displayed on the Homepage.
The available search criteria are:
Id/First/Last
Student ID
First Name
Last Name
Preferred Name
Email
Nationality
Status
Mobile
Course
Click Search
The Alumni are listed as rows in a grid.
The grid displays the following data columns:
First Name
Middle Name
Last Name
Preferred Name
Nationality
Country of Residence
Email
Status
Active Student
The right most column contains the Action Icons that are used to perform various functions for each Alumni.
Export
The Excel Icon exports the displayed Homepage information from the Meshed Platform in an Excel format.
Edit
The Edit Action Icon enables management of details.
All fields can be modified.
Click Save after editing.
Send Email
The Send Email Action Icon enables sending of an individual email to Alumni.
Standard Meshed Platform email fields are available. Email templates can be used for Alumni recipients.
Click Send Email.
The Email Action Icon will not be displayed on the Homepage for any Alumni who have the Do Not Contact option selected.
Preventing email sent from Meshed System being considered as spam or treated as Junk email
To assist with preventing email sent from Meshed Student Management System from being considered as spam and treated as Junk email, our Network Administrator has suggested adding or modifying an SPF record in your DNS server. Further information see Ensuring Email Delivery (Security): SPF, DKIM, and DMARC Implementation
Student Profile
The Student profile Action Icon navigates the User to the relevant Student Profile Summary.
The Student Profile Action Icon is only displayed for Alumni that were Added from Student.
Communication Log
The Communication Log Action Icon enables management of entries for an individual Alumni.
The grid displays Communication Log details and history
Standard Meshed Platform Communication Log Action Icons are available for Editing or Deleting.
The Add Action Icon enables the recording of a new entry in the Communication Log.
Standard Meshed Platform Communication Log fields are available.
Click Add Log to record the new entry.
Delete
The Delete Action Icon will delete the individual Alumni.
Mailing List
To use the Alumni Mailing List functions navigate to the Alumni Menu Tab and select the Mailing List Menu
View Alumni List
Search or Filter which Alumni are displayed in the Alumni List for bulk emailing.
The available search criteria are:
Course Type
Course Status
Course
Status
Include manually Added Alumni
Click View Alumni List
The Alumni are listed as rows in a grid.
The grid displays the following data columns:
Alumni ID
Student ID
First Name
Middle Name
Last Name
Preferred Name
Email
Send Bulk Email
Select which Alumni to bulk email from the Alumni List.
Standard Meshed Platform email fields are available. Email templates can be used for Alumni recipients.
Click Send Email.
Preventing email sent from Meshed System being considered as spam or treated as Junk email
To assist with preventing email sent from Meshed Student Management System from being considered as spam and treated as Junk email, our Network Administrator has suggested adding or modifying an SPF record in your DNS server. Further information see Ensuring Email Delivery (Security): SPF, DKIM, and DMARC Implementation
Communication Log
To use the Alumni Communication Log functions navigate to the Alumni Menu Tab and select the Communication Log Menu
View Alumni List
Search or Filter which Alumni are displayed in the Alumni List for bulk Communication Log.
The available search criteria are:
Course Type
Course Status
Course
Status
Include manually Added Alumni
Click View Alumni List
The Alumni are listed as rows in a grid.
The grid displays the following data columns:
Alumni ID
Student ID
First Name
Middle Name
Last Name
Preferred Name
Email
Record Bulk Communication Log
Select which Alumni to bulk record Communication Log l from the Alumni List.
Standard Meshed Platform fields are available for the Communication Log.
Click Add to Alumni Communication Log.
Add from Student
To use the Alumni Add from Student functions navigate to the Alumni Menu Tab and select the Add from Student Menu
Only Students with Courses Status of Completed or Graduated are displayed and can be added as Alumni.
Search
Search or Filter which Students are displayed in the Student List.
The available search criteria are:
Id/First/Last
Student ID
First Name
Last Name
Preferred Name
Email
Nationality
Mobile
Course
Click Search
The Students are listed as rows in a grid.
The grid displays the following data columns:
Student ID
Title
First Name
Middle Name
Last Name
Preferred Name
Nationality
Country of Birth
Email
Course ID
Add To Alumni
Select which Students to bulk add to the Alumni.
Click Add To Alumni
Add New
To use the Alumni Add New navigate to the Alumni Menu Tab and select the Add New Menu
All fields can be modified
Mandatory fields are indicated
Click Save to add the new Alumni
Import
Report
Alumni information gathered and saved in the Meshed Platform can be viewed and saved (exported) using the standard Generate Reports functionality.
See Reports for further information.
The following reports are available for Alumni information:
Student Services : Alumni : Alumni list by date