Overview

An alumni is a former member of a school, college, or university who has graduated or completed their studies.

The term is typically used to describe a person who has completed their education and is no longer a current student. Alumni often remain connected to their former institution and may participate in events, donate money, or stay involved in the community in other ways. They may also serve as a resource for current students and be seen as leaders and role models in their fields. The relationship between alumni and their former institutions is often considered a lifelong connection.

The Meshed Platform Alumni management feature allows an institution to manage, identify, and engage with their Alumni in a meaningful way.

The Alumni Management functions available are:

Add existing Students - Student information is used for the new Alumni
Add New - information is entered for the new Alumni
Manage - modify or delete Alumni
Communication Log - record entries to a communication log/diary for Alumni individually or in bulk
Email - send email to Alumni
Mailing List - send bulk email to Alumni using a mailing list interface
Report - create Alumni information reports or export in Excel format

The Alumni Menu Tab and Alumni Management functions are available to Staff with the following User Roles:

Admin
Sadmin
Student Services

Homepage

To use the Alumni Management functions navigate to the Alumni Menu Tab and select the Homepage Menu

Search

Search or Filter which Alumni are displayed on the Homepage.

The available search criteria are:
- Id/First/Last
- Student ID
- First Name
- Last Name
- Preferred Name
- Email
- Nationality
- Status
- Mobile
- Course
Click Search
The Alumni are listed as rows in a grid.
The grid displays the following data columns:
- First Name
- Middle Name
- Last Name
- Preferred Name
- Nationality
- Country of Residence
- Email
- Status
- Active Student

The right most column contains the Action Icons that are used to perform various functions for each Alumni.

Export

The Excel Icon exports the displayed Homepage information from the Meshed Platform in an Excel format.

Edit

The Edit Action Icon enables management of details.
All fields can be modified.
Click Save after editing.

Send Email

The Send Email Action Icon enables sending of an individual email to Alumni.
Standard Meshed Platform email fields are available. Email templates can be used for Alumni recipients.
Click Send Email.

The Email Action Icon will not be displayed on the Homepage for any Alumni who have the Do Not Contact option selected.

Preventing email sent from Meshed System being considered as spam or treated as Junk email

To assist with preventing email sent from Meshed Student Management System from being considered as spam and treated as Junk email, our Network Administrator has suggested adding or modifying an SPF record in your DNS server. Further information see Ensuring Email Delivery (Security): SPF, DKIM, and DMARC Implementation

Student Profile

The Student profile Action Icon navigates the User to the relevant Student Profile Summary.

The Student Profile Action Icon is only displayed for Alumni that were Added from Student.

Communication Log

The Communication Log Action Icon enables management of entries for an individual Alumni.
The grid displays Communication Log details and history
Standard Meshed Platform Communication Log Action Icons are available for Editing or Deleting.

The Add Action Icon enables the recording of a new entry in the Communication Log.
Standard Meshed Platform Communication Log fields are available.

Click Add Log to record the new entry.

Delete

The Delete Action Icon will delete the individual Alumni.

Mailing List

To use the Alumni Mailing List functions navigate to the Alumni Menu Tab and select the Mailing List Menu

View Alumni List

Search or Filter which Alumni are displayed in the Alumni List for bulk emailing.
The available search criteria are:
- Course Type
- Course Status
- Course
- Status
- Include manually Added Alumni
Click View Alumni List
The Alumni are listed as rows in a grid.
The grid displays the following data columns:
- Alumni ID
- Student ID
- First Name
- Middle Name
- Last Name
- Preferred Name
- Email

Send Bulk Email

Select which Alumni to bulk email from the Alumni List.
Standard Meshed Platform email fields are available. Email templates can be used for Alumni recipients.
Click Send Email.

Preventing email sent from Meshed System being considered as spam or treated as Junk email

Communication Log

To use the Alumni Communication Log functions navigate to the Alumni Menu Tab and select the Communication Log Menu

View Alumni List

Search or Filter which Alumni are displayed in the Alumni List for bulk Communication Log.
The available search criteria are:
- Course Type
- Course Status
- Course
- Status
- Include manually Added Alumni
Click View Alumni List
The Alumni are listed as rows in a grid.
The grid displays the following data columns:
- Alumni ID
- Student ID
- First Name
- Middle Name
- Last Name
- Preferred Name
- Email

Record Bulk Communication Log

Select which Alumni to bulk record Communication Log l from the Alumni List.
Standard Meshed Platform fields are available for the Communication Log.
Click Add to Alumni Communication Log.

Add from Student

To use the Alumni Add from Student functions navigate to the Alumni Menu Tab and select the Add from Student Menu

Only Students with Courses Status of Completed or Graduated are displayed and can be added as Alumni.

Search

Search or Filter which Students are displayed in the Student List.

The available search criteria are:
- Id/First/Last
- Student ID
- First Name
- Last Name
- Preferred Name
- Email
- Nationality
- Mobile
- Course

Click Search
The Students are listed as rows in a grid.
The grid displays the following data columns:
- Student ID
- Title
- First Name
- Middle Name
- Last Name
- Preferred Name
- Nationality
- Country of Birth
- Email
- Course ID

Add To Alumni

Select which Students to bulk add to the Alumni.

Click Add To Alumni

Add New

To use the Alumni Add New navigate to the Alumni Menu Tab and select the Add New Menu

All fields can be modified
Mandatory fields are indicated

Click Save to add the new Alumni

Import

Report

Alumni information gathered and saved in the Meshed Platform can be viewed and saved (exported) using the standard Generate Reports functionality.

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