Introduction

Multi Campus

In a student management system, a multi-campus refers to a system that allows education providers with multiple campuses to manage their students' information and academic records in a centralized location, despite the students being enrolled in different locations.

This system provides several benefits for education providers, as it simplifies administrative tasks and provides a comprehensive view of students' academic progress across different campuses. For example, a multi-campus system allows administrators to manage class schedules, student attendance, and academic progress reports in real-time. It also enables institutions to track student progress.

Overall, a multi-campus student management system provides education providers with a comprehensive and streamlined approach to managing student records and academic progress across different campuses.

Meshed Platform

The Meshed Platform Multi Campus Feature (Optional Module) allows a Provider to create one or many campuses within the RTOManager Student Management System.

Activation of the Multi Campus Module on an existing Meshed Platform includes free of charge updates for the inclusion of Campus details to the following templates:

Offer Letter
Student ID Card
Letterhead

Any additional template updates will be considered as a template customization request.

Campus Selection

On the Homepage, you can select the campus you will be working on by selecting the campus from the drop down menu found on the right top hand corner of the page (as shown below). This way, you can be assured that the information you are going to view is from the campus selected.

This feature can be managed as per the process below:

Add New Campus

Click Admin > Campus/Training Venue/Room.

On the Setup Menu located on the right hand side, click Manage Campus. This will only be visible if this feature is enabled in the platform.

Enter Campus name on the field provided e.g. Adelaide Campus.
Tick the box that corresponds Campus Status e.g. Default campus, active campus.
Click Add New Campus to save.

A confirmation message will appear to indicate that new campus has been saved and has been added on the Campus List (as shown below).

Campus Venue/ training location

Click Admin > Campus/ Training Location/Room > Manage Venue
Enter relevant venue information. Make sure that you select the correct Campus for this venue.

Click Add New to Save. A confirmation message will appear to indicate new training location has been added to the training location list (as shown below).

Note: After assigning venue code, it cannot be further modified.

To edit the location/venue information, click the edit icon located on the right hand side of the list.

Note that the location/venue that needs to be updated has been marked orange. The system allows you to update the information on the venue and once done, click Update to save.

A confirmation message will appear on the screen to indicate the change has been updated (as shown below).

To set the venue as Inactive, click the inactive icon located on the action column on the right hand side ( as shown below)

Confirmation message will appear to indicate venue has been set to inactive. To make it active again, click the green icon

To delete the venue, click the delete icon . A message will appear to confirm venue has been deleted.

Classrooms

Click Admin > Campus/ Training Location/Room > Manage Room.
Enter relevant Classroom information e.g. Room ID, Room Name and Maximum seat capacity.
Select the training location/ venue from the drop-down menu.

Click Add New to Save. A confirmation message will appear to indicate new classroom has been added on the Classroom list.

Note: Once assigned, Venue code and Room ID cannot be further modified with the exemption of Room Name and max capacity in which you can modify by clicking the edit icon

Campus Bank

If you have multiple Campus the System supports individual bank details for each campus.

Click Admin > Campus Bank

Select the relevant campus from the drop down-menu.
Enter Bank details e.g. Bank name, Branch, Account name, Account number, BSB, and Swift code (if applicable).
Click Add Details to save.

Staff Campus

Handling Staff per each campus can also be managed further in the RTOManager by following the instructions below:

Click Staff > Manage Staff Campus
Search for the staff using search criteria available on the drop-down menu.
Click Search and staff information will appear on the list.

Click Search and staff information will appear on the list.
To assign campus to the relevant staff on the list e.g. Sydney campus, you can select the staff to be assigned
Click Assign this campus to all below selected Staffs

System will confirm the results once staff is assigned successfully (as shown below).

To assign staff to a campus individually, you can search for the staff using the search criteria and individually tick the campus on the right hand side for the specific staff ( as shown below)

E.g. Staff – Ms AA Trainer will need to be assigned to Sydney Campus

Once Sydney Campus is ticked, system result will appear to confirm successful update (as shown below).

Teacher Campus

Teachers for each Campus can be managed by following the instructions below:

Click Teacher

Course Campus

For existing courses which will also be offered in the newly added Campus, you can manage this by following the directions below:

Click Courses > Course.
On the Courses list, select the relevant course and click edit button to edit course detail.

On the Course information section, check if all information and make the necessary changes as required.
On the Specific Information section, Select and tick the Campus/es that offers the course ( as shown below)

Click Record Now icon to save changes. Confirmation message will appear on the page to indicate successful update.

Note – this is also applicable while adding new Course, relevant Campus can be selected.

Intake Dates

Click Courses > Intake Dates
On the drop-down menu, select the relevant Campus you need to set Intake dates for.
Follow the Intake date set up as per usual to set up intake dates and click Add.

Note: Once the intake dates are set up for the campus, this will then be shown during the application stage, where Campus can be selected to then populate the intake dates within that campus for the selected course.

Application Form

Step 3 of the Application Form allows the applicant to select a Campus which will filter the Courses and Intake Dates that can be selected.

Applicant List

Student Applicant list can also be filtered by selecting relevant Campus.
To manage this, follow the instructions below:

Click Offers > Offers Manage
Using the selection criteria, select Application status e.g. converted, Approved, offered etc. and relevant Campus.
Continue with the standard Application process using the system.

Manage Orientation

Student list can also be filtered by selecting relevant Campus.
To manage this, follow the instructions below:

Click Compliance > Manage Orientation
Use the selection criteria and relevant Campus to filter the Student List.
Continue with the standard Orientation process using the system.

Academic Management

It is easy to manage your Students' academic progress even when you are running multiples courses in different campus.
To make sure that all you are managing your courses in correct campus/es, follow the instructions below:

Setting up Timetable

Click Timetable > Manage Class Timetable
Select the relevant Campus e.g. Sydney Campus
Proceed in Setting up class and class mode as per the usual Timetable set up process and click Add New Class.

Note: Make sure that you select the correct Venue as per Campus selected.

Manage Assessment Group

Click Timetable > Manage Assessment Group

Select the relevant Campus e.g. Sydney Campus
Follow the standard Timetable creation process. Once Information has been entered, click Add Class.

View Timetable

Click Timetable > View Timetable
Select the relevant Campus e.g. Sydney Campus
To view a specific timetable, use the search criteria e.g. venue teacher/ trainer etc. and timetable information will appear in Calendar view (as shown below).

Note: Timetable information can be exported in an Excel format by clicking the Excel icon

Attendance Management

Generate Attendance list by Campus

Click Timetable > Print Attendance List
Select the relevant Campus e.g. Sydney Campus
Enter your search criteria e.g. selected Course type, Semester/term, Subject, Batch, Class, student status and week and click View.
Class details for the selected semester, subject and class will appear as well as the student list for the semester.
Select your preferred format in generating Class attendance list.
Click Generate Class attendance List to download list.

Refer to screenshot below for Class attendance roll generated in Excel format:

For Class attendance roll generated in PDF format, refer to the screenshot below:

Bulk Enrolment by Group

Click Compliance > Group Management > Bulk Enrolment by group
Select relevant Campus e.g. Sydney campus
To find Students to enrol in bulk, select the relevant Course type, Course and Group and click Get Students.

Tick the Students that you need to enrol and complete the enrolment action by selecting relevant details for Students' to be enrolled in bulk
Click Bulk Enrol

Bulk Enrolment by Subject

Click Compliance > Group management > Bulk Enrolment by Subject
Select relevant Campus e.g. Sydney Campus.
Select relevant information to generate list of students to enrol e.g. Student type, Course type, Course, year and Intake date
Click Get Students.

Bulk Update - Final Outcome

Click Compliance > Bulk Update > Update Final Outcome
Select relevant Campus e.g. Sydney Campus.
Select relevant information to generate list of students to enrol e.g. Course type, Course, Subject Class
Click View.

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