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Release 7/09/2025

Release 7/09/2025

Main Feature

Enhancement and Improvements Details

Generate Reports

A new report: “Scholarship: View Scholarship Details for Offers and Students” is added under Accounts category to display the details of scholarship awarded to offers and students based on the course start date. The report will show the following information:

  1. Stage: Offer or Student

  1. Student ID and Offer ID

  1. Course details (ID, Attempt)

  1. Student/Offer course details (Course start date, Intake date, Status)

  1. Scholarship details (Scholarship type: Semester or Subject; Scholarship type: Percentage or Fixed Amount; Scholarship rate/amount; Allocation type: Subject or Semester)

Staff email

A new feature: “Staff Email Communication: Enable College Email Mandatory for Communication” is introduced in the system. This feature is like the existing “Student Email Communication”. With this staff email communication feature, all emails will be forwarded to both the Main Email and College Email. When the feature is not enabled, a staff will only receive email in their Main Email unless specified. To support this enhancement, when enabled, Staff College Email will be mandatory in places like adding new staff, sending bulk staff email. All automated emails will be get sent to both email addresses if present.

Exceptions:

  1. When MFA is enabled, OTP will get sent to the main email address.

  1. From the public portal, if staff request reset password, the email will get sent to the main email address.

Staff Email Communication Enhancement

A new feature titled “Staff Email Communication: Enable College Email Mandatory for Communication” has been introduced to the system. This feature mirrors the existing Student Email Communication functionality; and can be configured by any System Administrator.

Overview

  • When enabled, all system-generated and bulk emails will be sent to both the staff member’s Main Email and College Email.

  • When disabled, emails will be sent only to the Main Email, unless specified.

Operational Implications

  • College Email becomes mandatory when:

    • Adding a new staff member

    • Sending bulk staff emails

  • Automated emails (e.g., notifications, alerts) will be delivered to both email addresses, if available.

Exceptions

  1. Multi-Factor Authentication (MFA): One-Time Passwords (OTPs) will be sent only to the Main Email.

  2. Public Portal Password Reset: If a staff member requests a password reset via the public portal, the reset email will be sent only to the Main Email.

 

If the feature is not enabled, the system continues to operate as usual with emails and communications directed to staff personal emails. 

System

New gender code values in line with the updated gender values from ABS are implemented in the Meshed system for CRICOS and Higher Ed platforms. These new values include N (Non-Binary), D (Different Term) and P (Prefer Not to Answer) along with the other existing gender codes. The new gender codes are applicable for TCSI data reporting for the 2026 Student and Staff data collections however, for other reporting bodies such as AVETMISS, PRISMS, eCAF and USI, the old gender codes are still in operation. Some areas where the changes can be observed are - Student Profile, Staff TCSI information, Teacher Pages and Reports. 

AVETMISS Reporting

New VET funding sources are added for the Norther Territory (NT) State to match with the updated guidelines for AVETMISS reporting. The changes are reflected in student results page and bulk enrolment pages for CRICOS and VET platforms.