From this menu you can manage courses, Module Unit, Module, Course Module, Course Offer intake, course structure and holidays. We shall discuss each one of them below:

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7.1 Manage Course

This section is to manage the courses offered by the institutions. You can add, edit and delete your college courses from this menu.

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1. 1. 1. To add new courses, click icon in figure 7.1a. A new Course information window appears on the screen as shown in figure 7.1b. Enter the NTIS Course Code and click the icon to view the course details information from the RTOmanager web service. All the related information about the course will be automatically filled up as shown in figure 7.1c.

Figure 7.1b


Figure 7.1c
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NTIS Course Code refers to the code that is identified with National Training Information Service (NTIS) training package code. NTIS is the official National register of information on Training Packages, Qualifications, Courses, and Units of competency and RTOs.
7.1.3 Enter the details manually in the fields where the information is not fetched automatically for e.g. course duration, tuition fee, total course nominal hours etc.

1. 1. 1. Once you are done, click in figure 7.1c. You will receive a confirmation message in green and your recently added course (Diploma of Business Administration) will appear as shown in figure 7.1d.

Figure 7.1d
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To edit/delete the existing courses, simply click on these icons Image Modified / Image Modified as indicated by the red arrows which is shown below in figure 7.1e. Also the icon which is indicated by the blue arrow allows you to view the 'Course Structure' which enables you to see what subjects and units are part of this course.

Figure 7.1e

7.2 Manage Module

From this menu you can create and manage Subjects (Module) for the course. You must create subject here and then link with the course in Course Module section.
To create (add) Modules (subjects), follow the instruction below:

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7.2.1 Add Module

Once you have logged in to RTOmanager Local,
Click Courses>Module as shown in figure 7.2a. By default, list of all available subjects (Module) is displayed as shown below.

Figure 7.2a
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To edit/delete the existing subject, first of all find the subject (for e.g. Business1) and then click Image Modified / Image Modified as shown in figure 7.2a.

1. 1. 1. To add new subject to the list, click as shown in figure 7.2a. A pop us box appears as shown in figure 7.2b.

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Figure 7.2d
Tip: Do not get confused with the sub menus 'Module Unit' & 'Module', they look almost exactly the same but the difference between them is, when adding a new module under 'Module Unit' you can add a module and unit at the same time, whereas 'Module' only allows you to add a 'Module' without a unit.

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7.2.2 Module Unit

From this menu you can add units to the module which are subordinate to Module in hierarchy. Unit clusters or more than one unit makes a module.
To understand this, follow the instructions below:

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Figure 7.2.2b
You may need to scroll down the page to view the section as shown above in figure 7.2.2b. As you can see from the above figure, you have a list of all the units that are in the system, you can add more than one unit at a time by simply selecting/ticking the checkbox, enter the scheduled hours, tuition fee and whether or not to have the units active. Then simply click on .
Please note: under 'Unit Details' as marked in blue box shown above in figure 7.2.2b these are the units which are already assigned to the module, new units assigned will also appear here.
Once you have assigned the units to the module your screen should look like the following in the below figure 7.2.2c

7.2.2c
You can also edit/delete the units from that module by simply clicking on these icons as shown above in figure 7.2.2c
You can also assign units to module individually instead of multiple by simply going to *CoursesModule* instead of *CourseModule Unit{*}. Please refer below in figure 7.2.2d

Figure 7.2.2d
Simply click on the icon as indicated by the red arrow shown above in figure 7.2.2d; you will see a new section 'Assign Unit to Module' appears like the one below in figure 7.2.2e

Figure 7.2.2e
As you can see you will not see the units that are in the system, but simply enter in the unit and the system will populate all the units beginning with the character you enter for e.g. we type 'A'. You can see we get a unit populating 'AUX01 Australian Tax & Accounting' as shown above in figure 7.2.2e. Simply click on .
Please note: from this section you can add more than one unit to the module but it will require you to add each unit individually.
Both these methods as mentioned above are the same principle but one method allows you to add multiple units at the same time whereas the other only allows individual units.

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7.3 Manage Course Module

Manage Course subject allows you to add subjects to the course.
To add subjects to the course follow the instructions below:
7.3.1Once you have logged in to RTOmanager,
Click Courses>Course Module as shown in figure 7.3a. By default list of all subjects for the one of the course will be displayed. Below course FNS30110: Certificate III in Financial Services is displayed in the list as shown in figure as an example.

Figure 7.3a
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You may select different course from the drop down menu as shown within green area in figure 7.3a to view its subjects.
7.3.3Select the course for which you want to add subject for e.g. Certificate III in Financial Services as shown above in figure 7.3a.

1. 1. 1. Select the subject which you want to add to the course for e.g. Basic Computing as shown in figure 7.3a.
      2. Finally click as in figure 7.3a. Your recently added subject (Basic Computing) will appear in the list as shown in figure 7.3b.

Figure 7.3b
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To delete a module from the course, locate the module of your interest for e.g. Apply safe car driving behaviours and click Image Modified as shown in figure 7.3b.

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7.4 Manage Units

From this menu you can create/add units for the subject. Units are unit of competency that may be clustered into subject or module.
To add units to the subject follow the instruction below:

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Click 'Courses' as shown by red box in figure 7.4a

1. 1. 1. Click on 'Units' as shown by red box.

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1. 1. 1. Finally Click and the unit are added and message is shown.

Figure 7.4c
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To Edit/Delete a unit, locate the unit of your interest for e.g. 'BSBADM101A : Use business equipment and resources' and click Image Modified / Image Modified as shown above in figure 7.4a

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7.5 Course Offer Intake

From this menu you can add and manage Course offer intake for the selected Course. Once you create a course offer intake you also options to edit, delete, create course structure, and create class timetable, bulk enrolment and bulk result update.
To do this, follow the instructions below

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1. 1. 1. Finally click as indicated by the red arrow which is shown above in figure 7.5c. A window pop up on the screen to inform you about the important steps that you need to follow after creating course offer intake as shown in figure 7.5d.

Figure 7.5d
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Helpful Tips:
You can either create course structure and class time table from the blue link in figure 7.5d or you can later on create it by clicking the link as shown by the red arrows in figure 7.5e.(Refer to section 7.5.2 to create course structure)

Figure 7.5e

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7.5.1 Edit/Delete Course Offer Intake

7.5.1.1 Click Courses>Course Offer Intake as shown in figure 7.5.1a.

Figure 7.5.1a
7.5.1.2 To edit/delete the course offer intake, click icons in figure 7.5.1a.

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Go to Create Course Structure

From here also you can create course structure (as in Section 7.6 Course Structure) for the selected course.
To do this, follow the instructions below:

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1. 1. 1. 1. From this point onwards follow exactly all the steps in section 7.6 Course Structure.

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Go to Create Class Timetable

From this menu you can create Class Timetable for the selected Module.
To do this, follow the instructions below:

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1. 1. 1. 1. Supply all the information in figure 7.5.3b.
         2. Once you are done, click in figure 7.5.3b. Class timetable will be added as shown in figure 7.5.3c.

Figure 7.5.3c
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You can add 'Class Timetables' By Week, By Dates & By Schedule. The above guide is showed 'By Week'. Simply click on these icons as shown above in 7.5.3b.
By Dates: your page will look like the one below in figure 7.5.3d

Figure 7.5.3d
By Schedule: your page will look like the one below in figure 7.5.3e

Figure 7.5.3e

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Go to Bulk Enrolment

From this menu (link) you will be directed to Bulk Enrolment page (Section 9.2 Bulk Enrolment).
To do this, follow the instructions below:
7.5.4.1 Click Courses>Course Offer Intake as shown in figure 7.5.4a.

Figure 7.5.4a
7.5.4.2Click icon for the desired course offer intake (for e.g. Advanced Diploma of Business) as shown in figure 7.5.4a. You will be directed to the page Bulk Enrolment (Section 9.2 Bulk Enrolment).
Note: From this point onward follow all the steps explained in Section 9.2 Bulk Enrolment to enrol more than one student at one time.

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Go to Bulk Result Update

From this menu (link) you will be directed to Update Bulk Outcome page (Section 9.3 Update Bulk Outcome) where you will be able to update the results of more than one student at a time.
To do this, follow the instructions below:

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Figure 7.5.5b
Note: From this point onwards follow all the steps as mentioned in section 9.3 Update Bulk Outcome.

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7.6 Course Structure

From this menu you can set up a course structure (Module and units) for a particular course offer intake.
To do this, follow the instructions below:

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7.5.2 We will mention what these icons as shown above in figure 7.6b do;
This icon allows you to edit the 'Course Structure'
This icon allows you to create timetables By Week.
This icon allows you to create timetables By Dates.
This icon allows you to delete the existing module unit from the course strcuture.

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7.7 Manage Holidays

Using this section, you can add/manage holidays applicable to the college. Public holiday is to define the dates that the college will be closed and the attendances are not calculated for that day.
To set up holidays for your college, follow the instructions below:
7.7.1Once you have logged in to RTOmanager,
Click Courses>Holiday as shown in figure 7.6a. By default you will go to the page as shown in figure below.

Figure 7.7a

1. 1. 1. To add a holiday, enter in the Select Date for this holiday (for e.g. 3/6/2014) enter Description for the Holiday (for e.g. Public Holiday), Select a specific State or select all then click on . Recently added holidays will appear in the 'Holiday List' and you will see a green confirmation message indicating holiday has successfully been added.

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You can delete the list of holidays by clicking Image Modified icon as shown in figure 7.7c. & also export data to Excel format by simply clicking on .

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Training Plan Template

The template defined for a particular course as how the course will be delivered to the student in terms of time period and priority.
To do this, follow the instructions below:
7.8.1 Hover the mouse pointer on the Course menu and click Training Plan Template as shown in figure 7.8a. You will go to Manage Template page as in figure 7.8b.

Figure 7.8a

Figure 7.8b
7.8.2 Select the course and the template name that you want to create in figure 7.8b. After selection, figure 7.8b should now appear as shown in figure 7.8c.

Figure 7.8c

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7.9 Course Intake List

From this menu you can see in a calendar look alike format which shows you what days, months an course intake is, you can also see other information such as how many students have enrolled into this course offer intake, how many seats remaining etc.

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