From this menu you can manage courses, Module Unit, Module, Course Module, Course Offer intake, course structure and holidays. We shall discuss each one of them below:

7.1 Manage Course

This section is to manage the courses offered by the institutions. You can add, edit and delete your college courses from this menu.

1. 1. Once you have logged in to RTOmanager Local,

Click Courses as shown in figure 7.1a. By default, list of all courses (Both AQTF & Non AQTF) appears as shown in figure 7.1a

Figure 7.1a

1. 1. To add new courses, click icon in figure 7.1a. A new Course information window appears on the screen as shown in figure 7.1b. Enter the NTIS Course Code and click the icon to view the course details information from the RTOmanager web service. All the related information about the course will be automatically filled up as shown in figure 7.1c.

Figure 7.1b

Figure 7.1c

NTIS Course Code refers to the code that is identified with National Training Information Service (NTIS) training package code. NTIS is the official National register of information on Training Packages, Qualifications, Courses, and Units of competency and RTOs.
7.1.3 Enter the details manually in the fields where the information is not fetched automatically for e.g. course duration, tuition fee, total course nominal hours etc.

1. 1. Once you are done, click in figure 7.1c. You will receive a confirmation message in green and your recently added course (Diploma of Business Administration) will appear as shown in figure 7.1d.

Figure 7.1d

To edit/delete the existing courses, simply click on these icons / as indicated by the red arrows which is shown below in figure 7.1e. Also the icon which is indicated by the blue arrow allows you to view the 'Course Structure' which enables you to see what subjects and units are part of this course.

Figure 7.1e

7.2 Manage Module

From this menu you can create and manage Subjects (Module) for the course. You must create subject here and then link with the course in Course Module section.
To create (add) Modules (subjects), follow the instruction below:

7.2.1 Add Module

Once you have logged in to RTOmanager Local,
Click Courses>Module as shown in figure 7.2a. By default, list of all available subjects (Module) is displayed as shown below.

Figure 7.2a

To edit/delete the existing subject, first of all find the subject (for e.g. Business1) and then click / as shown in figure 7.2a.

1. 1. To add new subject to the list, click as shown in figure 7.2a. A pop us box appears as shown in figure 7.2b.

Figure 7.2b

1. 1. Enter/select Module code in figure 7.2b and click to fetch the name of the module Grading Type comes from the Student Result Grade setup in RTOmanager setup area. For VET courses they are normally Competent or Not Yet Competent. You can also choose marks grading if it has been set up. After entering the entire data figure 7.2b should now appear as shown in figure 7.2c.

Figure 7.2c
Note: Please note that you can also manually enter your own module by simply typing your own module code and module name. Please be informed that the Module codes which are populated automatically are fetched from RTOmanager web service.

1. 1. Finally click on . You will receive a confirmation saying that your module (subject) has been added successfully as shown in figure 7.2d.

Figure 7.2d
Tip: Do not get confused with the sub menus 'Module Unit' & 'Module', they look almost exactly the same but the difference between them is, when adding a new module under 'Module Unit' you can add a module and unit at the same time, whereas 'Module' only allows you to add a 'Module' without a unit.

7.2.2 Module Unit

From this menu you can add units to the module which are subordinate to Module in hierarchy. Unit clusters or more than one unit makes a module.
To understand this, follow the instructions below:

1. 1. 1. Once you have logged in to RTOmanager Local,

Click Courses->Module Unit and your page will look like in the below figure 7.2.2a

Figure 7.2.2a

1. 1. 1. Click on the icon as indicated by the red arrow shown above in figure 7.2.2a, You will see a new section 'Assign Unit to Module' appear like the one below in figure 7.2.2b

Figure 7.2.2b
You may need to scroll down the page to view the section as shown above in figure 7.2.2b. As you can see from the above figure, you have a list of all the units that are in the system, you can add more than one unit at a time by simply selecting/ticking the checkbox, enter the scheduled hours, tuition fee and whether or not to have the units active. Then simply click on .
Please note: under 'Unit Details' as marked in blue box shown above in figure 7.2.2b these are the units which are already assigned to the module, new units assigned will also appear here.
Once you have assigned the units to the module your screen should look like the following in the below figure 7.2.2c

7.2.2c
You can also edit/delete the units from that module by simply clicking on these icons as shown above in figure 7.2.2c
You can also assign units to module individually instead of multiple by simply going to *CoursesModule* instead of *CourseModule Unit{*}. Please refer below in figure 7.2.2d

Figure 7.2.2d
Simply click on the icon as indicated by the red arrow shown above in figure 7.2.2d; you will see a new section 'Assign Unit to Module' appears like the one below in figure 7.2.2e

Figure 7.2.2e
As you can see you will not see the units that are in the system, but simply enter in the unit and the system will populate all the units beginning with the character you enter for e.g. we type 'A'. You can see we get a unit populating 'AUX01 Australian Tax & Accounting' as shown above in figure 7.2.2e. Simply click on .
Please note: from this section you can add more than one unit to the module but it will require you to add each unit individually.
Both these methods as mentioned above are the same principle but one method allows you to add multiple units at the same time whereas the other only allows individual units.

7.3 Manage Course Module

Manage Course subject allows you to add subjects to the course.
To add subjects to the course follow the instructions below:
7.3.1Once you have logged in to RTOmanager,
Click Courses>Course Module as shown in figure 7.3a. By default list of all subjects for the one of the course will be displayed. Below course FNS30110: Certificate III in Financial Services is displayed in the list as shown in figure as an example.

Figure 7.3a

You may select different course from the drop down menu as shown within green area in figure 7.3a to view its subjects.
7.3.3Select the course for which you want to add subject for e.g. Certificate III in Financial Services as shown above in figure 7.3a.

1. 1. Select the subject which you want to add to the course for e.g. Basic Computing as shown in figure 7.3a.
  2. Finally click as in figure 7.3a. Your recently added subject (Basic Computing) will appear in the list as shown in figure 7.3b.

Figure 7.3b

To delete a module from the course, locate the module of your interest for e.g. Apply safe car driving behaviours and click as shown in figure 7.3b.

7.4 Manage Units

From this menu you can create/add units for the subject. Units are unit of competency that may be clustered into subject or module.
To add units to the subject follow the instruction below:

1. 1. Once you have logged in to RTOmanager,

Click 'Courses' as shown by red box in figure 7.4a

1. 1. Click on 'Units' as shown by red box.

Figure 7.4a

1. 1. You can edit existing units that are already in the system or you can simply add a new unit by clicking on the icon as shown above in figure 7.4a. 'Add New Unit' section should now appear like the one shown below in figure 7.4b

Figure 7.4b

1. 1. Enter in the unit information as seen below in figure 7.4c

Tip: You can simply enter in the unit ID and click on the icon as indicated by the red arrow which is shown below in figure 7.4c; this will automatically load all the correct unit information.

Figure 7.4c

1. 1. Finally Click and the unit are added and message is shown.

Figure 7.4c

To Edit/Delete a unit, locate the unit of your interest for e.g. 'BSBADM101A : Use business equipment and resources' and click / as shown above in figure 7.4a

7.5 Course Offer Intake

From this menu you can add and manage Course offer intake for the selected Course. Once you create a course offer intake you also options to edit, delete, create course structure, and create class timetable, bulk enrolment and bulk result update.
To do this, follow the instructions below

1. 1. Click Courses>Course Offer Intake as shown in figure 7.5a.

Figure 7.5a

1. 1. To add new course offer intake, click icon as indicated by the red arrow as shown above in figure 7.5a.

Figure 7.5b
In this page, you can enter the unique Course offer intake Code as per your college policy, Select Course type, Course name. Brief description of each of the fields is given below:

Field Description
Delivery type: public, distance, corporate.
Intake fee: tuition fee related to the course offer intake
Course funding type: Not Funded, Course Funding (select funding source)
Training Location/Venue: select training location/venue as per selected funding course state
Intake Date: Course start date
Finish Date: Course finish date
Maximum capacity: capacity for the course offer intake
Description: Course offer intake short description
Associated Account: User account to associate (i.e. Account Manager)
AVETMISS report: Tick if AVETMISS report is required
Logo: Tick if additional logo to be used in certificate (in case of Corporate or Employer).
Publish Course: Has to be selected as Yes/No for the student to see the course in the public portal.
Certificate/SOR: Has to be ticked/true to issue certificate of attainment or results for the selected course.

1. 1. After entering all the information in figure 7.5b, Figure 7.5b should now appear as shown in figure 7.5c.

Figure 7.5c

1. 1. Finally click as indicated by the red arrow which is shown above in figure 7.5c. A window pop up on the screen to inform you about the important steps that you need to follow after creating course offer intake as shown in figure 7.5d.

Figure 7.5d

Helpful Tips:
You can either create course structure and class time table from the blue link in figure 7.5d or you can later on create it by clicking the link as shown by the red arrows in figure 7.5e.(Refer to section 7.5.2 to create course structure)

Figure 7.5e

7.5.1 Edit/Delete Course Offer Intake

7.5.1.1 Click Courses>Course Offer Intake as shown in figure 7.5.1a.

Figure 7.5.1a
7.5.1.2 To edit/delete the course offer intake, click icons in figure 7.5.1a.

Go to Create Course Structure

From here also you can create course structure (as in Section 7.6 Course Structure) for the selected course.
To do this, follow the instructions below:

1. 1. 1. Click Courses>Course Offer Intake as shown in figure 7.5.1a

Figure 7.5.2a

1. 1. 1. Click icon in figure 7.5.2a. You will be directed to Course Structure page as shown in figure 7.5.2b.

Figure 7.5.2b

1. 1. 1. From this point onwards follow exactly all the steps in section 7.6 Course Structure.

Go to Create Class Timetable

From this menu you can create Class Timetable for the selected Module.
To do this, follow the instructions below:

1. 1. 1. Click Courses>Course Offer Intake as shown in figure 7.5.1a

Figure 7.5.3a

1. 1. 1. Click icon in figure 7.5.3a. You will go to the manage Class timetable page as shown in figure 7.5.3b.

Figure 7.5.3b

1. 1. 1. Supply all the information in figure 7.5.3b.
    2. Once you are done, click in figure 7.5.3b. Class timetable will be added as shown in figure 7.5.3c.

Figure 7.5.3c

You can add 'Class Timetables' By Week, By Dates & By Schedule. The above guide is showed 'By Week'. Simply click on these icons as shown above in 7.5.3b.
By Dates: your page will look like the one below in figure 7.5.3d

Figure 7.5.3d
By Schedule: your page will look like the one below in figure 7.5.3e

Figure 7.5.3e

Go to Bulk Enrolment

From this menu (link) you will be directed to Bulk Enrolment page (Section 9.2 Bulk Enrolment).
To do this, follow the instructions below:
7.5.4.1 Click Courses>Course Offer Intake as shown in figure 7.5.4a.

Figure 7.5.4a
7.5.4.2Click icon for the desired course offer intake (for e.g. Advanced Diploma of Business) as shown in figure 7.5.4a. You will be directed to the page Bulk Enrolment (Section 9.2 Bulk Enrolment).
Note: From this point onward follow all the steps explained in Section 9.2 Bulk Enrolment to enrol more than one student at one time.

Go to Bulk Result Update

From this menu (link) you will be directed to Update Bulk Outcome page (Section 9.3 Update Bulk Outcome) where you will be able to update the results of more than one student at a time.
To do this, follow the instructions below:

1. 1. 1. Click Courses>Course Offer Intake as shown in figure 7.5.5a.

Figure 7.5.5a

1. 1. 1. Click icon as shown in figure 7.5.5a by red box. You will be directed to the Update Bulk Outcome Page (Section 9.3 Update Bulk Outcome) as shown in figure 7.5.5b.

Figure 7.5.5b
Note: From this point onwards follow all the steps as mentioned in section 9.3 Update Bulk Outcome.

7.6 Course Structure

From this menu you can set up a course structure (Module and units) for a particular course offer intake.
To do this, follow the instructions below:

1. 1. Click Courses> Course Structure as shown in figure 7.6a.

Figure 7.6a

1. 1. Select Course Type, Course, and Year, course offer intake and Module and unit as shown in figure 7.6a.

Note: The system will populate the Module and Unit based on the Course structure set up in the Manage Course module section 7.3.
7.6.3Once you are done click in figure 7.6a. Module and units will be added to the course offer intake as shown in figure 7.6b.

Figure 7.6b

1. 1. The course offer intake setup with the course structure is complete and student can now enrol on the course offer intake and the module & units linked with Course offer intake.

7.5.2 We will mention what these icons as shown above in figure 7.6b do;
This icon allows you to edit the 'Course Structure'
This icon allows you to create timetables By Week.
This icon allows you to create timetables By Dates.
This icon allows you to delete the existing module unit from the course strcuture.

7.7 Manage Holidays

Using this section, you can add/manage holidays applicable to the college. Public holiday is to define the dates that the college will be closed and the attendances are not calculated for that day.
To set up holidays for your college, follow the instructions below:
7.7.1Once you have logged in to RTOmanager,
Click Courses>Holiday as shown in figure 7.6a. By default you will go to the page as shown in figure below.

Figure 7.7a

1. 1. To add a holiday, enter in the Select Date for this holiday (for e.g. 3/6/2014) enter Description for the Holiday (for e.g. Public Holiday), Select a specific State or select all then click on . Recently added holidays will appear in the 'Holiday List' and you will see a green confirmation message indicating holiday has successfully been added.

You can delete the list of holidays by clicking icon as shown in figure 7.7c. & also export data to Excel format by simply clicking on .

Training Plan Template

The template defined for a particular course as how the course will be delivered to the student in terms of time period and priority.
To do this, follow the instructions below:
7.8.1 Hover the mouse pointer on the Course menu and click Training Plan Template as shown in figure 7.8a. You will go to Manage Template page as in figure 7.8b.

Figure 7.8a

Figure 7.8b
7.8.2 Select the course and the template name that you want to create in figure 7.8b. After selection, figure 7.8b should now appear as shown in figure 7.8c.

Figure 7.8c

1. 1. Finally click . Training plan template will be created as shown in figure 7.8d.

Figure 7.8d
7.8.4 Click link in figure 7.8d to expand the templates that you have just created (Figure 7.8e).

Figure 7.8e

1. 1. Select the module by ticking the check box and enter the priority number, Days difference and Unit Delivery Days in figure 7.8e as per your training plan. After entering, figure 7.8e should now appear as shown in figure 7.8f.

Explanation: Priority refers to the module and Unit to be delivered in sequence in the training plan. Days Difference refers to the number of days that the student is supposed to start the unit after the course start date.
Unit Delivery Days refers to the total number of days the unit will be delivered.

Figure 7.8f

1. 1. Finally click icon in figure 7.8f to save the template. You will see the message in green as shown in figure 7.8g.

Figure 7.8h

1. 1. You can also delete the inserted plans by selecting and clicking icon shown by red arrow in figure 7.8h. You can also delete the whole template (Template1) by clicking icon shown by blue arrow.

7.9 Course Intake List

From this menu you can see in a calendar look alike format which shows you what days, months an course intake is, you can also see other information such as how many students have enrolled into this course offer intake, how many seats remaining etc.

1. 1. Click Courses> Course Intake List as shown in figure 7.9a

Figure 7.9a

1. 1. From this page you can view the 'Course Intake List' by Year & Month. As you can see in the above figure 7.9a, there are some course offer intakes (The ones highlighted in Green); simply click on one of them and you will see a window pop up like the one below shown in figure 7.9b.

Figure 7.9b

1. 1. As you can see this shows you information based on the course offer intake setup, such as the Venue, Intake Start & Finish Dates, seats remaining etc.

7.0 Courses