Introduction
This function allows you to manage your class' attendance daily, weekly, individually and in Bulk. To manage this, follow the instructions below:
1. On your Meshed Higher-Ed, Click Compliance > Attendance Management
Attendance Summary
- Click Compliance > Attendance Management > Attendance Summary
- Search the student by using the filters (on the drop down menu), type in the value and click Search.
- Once you search for the Student then you can view the Student attendance history for each course (as shown below).
- To view attendance history click the view icon
.
- Select Attendance type, Course, Semester and Term
- Click View.
Note: You may view student's attendance history by selecting different Attendance type on the drop down menu.
On the example below, we have chosen View attendance by Class timetable and the system generated the list of student's weekly attendance information.
Add Class Attendance (Daily/ Weekly)
Class Attendance
User can record Daily attendance for the Class either weekly or daily.
To manage this function, follow the instructions below:
- Click Compliance > Attendance Management > Add Class Attendance (Daily/Weekly)
- Select Course Type from the drop down menu e.g. HigherEd.
- Select Semester e.g. 2017 Semester 1
- Select applicable Term-week and Day
- Click drop down menu to select the Class. This will show the Class sessions timetabled for that day.
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The Class drop-down will also show Makeup and Catchup Classes timetabled for the selected day for recording attendance. |
- Click Check attendance.
- Attendance Checklist System page will appear with the list of Students attending this class. Teacher/trainer has an option to edit and generate attendance checklist (as shown below)
- Confirm the Student name and tick the box that correspond the time of class.
- Click Record attendance to save.
- A message will appear to confirm successful recording of attendance.
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Note: You can also amend the timing by clicking in the Edit icon on Action column and select the timings by increment of 5 minutes. |
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Note: Attendance checklist can be generated in a form of PDF which can be printed if required. To perform this function, click the PDF icon |
Cancel Class
Users can cancel a timetabled Class. Once a Class has been cancelled, the relevant Attendance calculations will adjust to allow for the enroled Students to have not been required to have attended the cancelled Class.
To manage this function, follow the instructions below:
- Navigate to Compliance > Add Class Attendance (Daily/Weekly)
- Select Course Type
- Select Semester
- Select applicable Term-week and Day
- Click drop down menu to select the Class to Cancel
- Click the Cancel icon
- The Cancel Class window is displayed
- Enter Remarks
- Click Cancel Class
- The class is now shown as Cancelled
- To edit remarks in the Cancel Class window click on the Cancelled link
- Edit Remarks
- Click Cancel Class
Bulk Attendance
This menu allows you to Bulk add/ Update student weekly attendance. To manage this feature, follow the instructions below:
- Click Compliance > Bulk Attendance
- Select relevant Course Type e.g. Short Course, Higher Ed, Course status e.g. Active, inactive, Year, Semester, Term and relevant week.
- Once relevant information has been entered, click View student List.
- Student list will appear at the bottom of the page and you can manually enter information on Class hour, Attended Hour and your remarks (if any). Refer to the screenshot below:
- To update the student list in bulk, tick the box of all students of the list and click Update icon
- To update students' attendance individually, click the green icon
on the selected students' row.
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| Note: System will confirm the change made on the attendance list |
Please note that this is only advisable to enter the attendance in this way if you are not assigning Student to the timetable. If you are allocating Subject class timetable for the Student then the best option is to enter the attendance hours Daily (using either Student Services Daily attendance recording page or Trainer portal daily attendance recording page).
Consulting Attendance
This menu allows you to Add/Update student consulting attendance. To manage this feature, follow the instructions below:
- Click Compliance > Bulk Attendance
- Click Consulting Request Action Icon
- Select relevant Course Type e.g. Short Course, Higher Ed, Year, Semester, Term and week.
- Select the Requested Class. This will show the Class sessions timetabled for that day.
- Once relevant information has been entered, click View student List.
- Student list will appear at the bottom of the page and you can manually enter information on Attendance Hour and your remarks (if any).
- To update the student list in bulk, tick the box of all students of the list and click Update icon
- To update students' attendance individually, click the green icon on the selected students' row.
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