Introduction

Creating and managing timetables is important for education providers. A well-designed timetable can help to ensure that students receive a well-rounded education, while also ensuring that teachers are able to manage their schedules and workloads effectively. The process of creating and managing timetables involves taking into account a variety of factors, such as student and teacher availability, course offerings, and room availability.  Timetables provide a more organized and effective learning environment for students, and help to streamline communication between teachers, administrators, and students, ensuring that everyone is aware of their schedules and any changes that may occur.

In the Meshed Platform this menu allows for the management of timetables for classes, timetable reporting, printing attendance reports, and replacement of teachers.

To perform these functions, follow the instructions below.

Manage Class Timetable

This menu allows you to manage Class Timetable.

To manage this function, follow the instructions below:

• Click Timetable > Manage Class Timetable.
• Enter information for Setup Class.

Field Descriptions

• Enter information for Setup Class mode

Field Descriptions

• Click Add New Class to save.
• The new timetable will appear at the bottom of the page as shown below.

To make changes onto the timetable, you can click on the following action icons:

1.  This icon allows you to set class timetable breaks. Click this icon and pop up page will appear (as shown below). Select break times and click Set Break to save. 

Message will appear to confirm class break time has been added (as shown below).

2.  Edit icon allows you to make changes on the time table. A pop up page will appear on the screen and will allow you to make the necessary changes (as shown below). 
Click Update Class to save. A message will appear to confirm the saved changes. 

3.  Delete Icon allows you to delete /remove the selected timetable. 
4.  This icon allows you to create Assessment for the selected class. This gets linked with the Assessment management feature (Compliance > Academic Progress > Set up assessment tasks)

Manage Assessment Group

This menu will allow you to create class batch without any timetable. This feature allows teacher to link timetable with the assessments. 

To manage this function, follow the instructions below: 

• On your Meshed Higher-Ed platform, click Timetable > Manage Assessment Group.

• Select Campus from the drop down menu (Only if Multi campus module is enabled). e.g. Sydney, Melbourne Campus 
• Select Course type e.g. Short Course, HigherEd
• Select the Subject, term and the Assessor.
• Enter the start and end date 
• Enter Census Date (this will default to the Census Date value for the Semester if this has been configured in Admin > Manage Calendar > Manage Semester) 
• Click Add class to save. 

Manage Request

There are three types of requests that a User can initiate with the Manage Request feature:

• Make Up Class - a replacement Class because of a Public Holiday
• Catch Up Class - a Class for Students who have missed some Classes
• Consulting - a consulting Class for Students for a Subject and Semester

Makeup Class

Using this feature you can request a replacement class for a Public Holiday.

Steps:

1. From your Meshed Higher-Ed Platform, Click Manage Request 
2. Click Add Class Request Icon

1. Select Request Type as Makeup Class.
2. Choose other required information
3. Click Add Request button
4. Request will be created

Click Add Student Action Icon to add Students to the Class.

Catchup Class

Using this feature you can request a Catchup Class for Students who started late and have missed some Classes.

Steps:

1. Click Manage Request 
2. Click Add Class Request Icon

1. Select Request Type as Catchup Class.
2. Choose other required information
3. Click Add Request button
4. Request will be created

Click Add Student Action Icon to add Students to the Class.

Consulting

Using this feature you can request a Consulting Class for Students based upon Subject and Semester.

Steps:

1. Click Manage Request 
2. Click Add Class Request Icon

1. Select Request Type as Consulting Class.
2. Choose other required information
3. Click Add Request button
4. Request will be created

Click Add Student Action Icon to add Students to the Class.

Timetable Reports

To manage this functions,follow the instructions below:

1. Click Timetable > Timetable Report

2. Select the Timetable report to be generated by selecting query from the drop down menu. 

Types of report query:

1. Timetable by semester

• Select report by 1. Timetable by Semester.
• Select Course type e.g. Short Course, HigherEd.
• Select Semester and Term applicable e.g. 2017, Term 2.
• Select Batch
• Tick the appropriate box for the timetable Type E.g. Normal or Flexible
• To view, click View Report.

2. Consolidated Timetable by Date – you can use this report if you want to see all timetable information consolidated that is running on particular date.

• Enter Timetable date and click View Report.

View Timetable

This menu allows you to view Timetable information.

Functional Overview:

• Weekly View of the timetable for Classrooms 
• Daily View of the timetable for a Classroom, Venue & Campus
• View of the timetable shows Classes and availability for a Venue & Campus
• Filter the view of the timetable by All or individual Teachers
• Navigation options for Next Day, Previous Day, Next Week and Previous Week

This information can also be exported into an excel format. 

Class Capacity

This menu provides information on Class Capacity in a similar way to View Timetable.

Functional Overview:

• Weekly View of Class Capacity
• Daily View of Class Capacity
• Subject View of Class Capacity
• Room View of Class Capacity

Replacement Teacher

In case the teacher is unable to take a Class due to sickness or holiday or has left the Provider, this menu allows you to assign an alternate teacher to take their place. 

To perform this function, follow the instructions below:

1. On your Meshed Higher-Ed Platform, click Timetable > Replacement Teacher.

2. Select new teacher from the menu. List of other teachers who teaches the same subject (based on Teacher matrix) will show up in the drop down menu. 

3. Tick the button to select teacher change type e.g. Replace or relief

Note: If change type is Relief, the system will ask you the time duration e.g. how long would the relief teacher will take over the class. 

4. System also allows relief teacher to enter results in the system. To do so, tick Allow results entry box. 

If the change type is Replace, the system will allow you to change the existing teacher to the new teacher. This also allows you to select criteria e.g. replacement for all class or specific class(as shown below). 

 

5. Click Assign Teacher to save changes. Message will appear to confirm replacement changes.

Print Attendance List

From this menu you can print the list of students enrolled in a particular class for the purpose of taking attendance. The output can then be printed and given to Teacher to manually take the roll before input in the system using either Teacher Portal or Staff Portal.

To perform this function, follow the instructions below:

1. On your Meshed Higher-Ed Platform, click Compliance > Print Attendance List. 

2. Select/ enter relevant information and click View. 

System will generate class details list for the selected semester and subject. (As shown below)

4. Select attendance list type e.g. Ms Excel or PDF and click Generate Class Attendance List button. 

Bulk PDF generation

The Higher-Ed Platform allows you to generate class attendance in bulk. You can view the list of classes and generate class attendance list for multiple classes. To manage this function, follow the instructions below: 

• Click Timetable > Print Attendance List

• Here you can view the list of class and then select them and click Generate to generate class attendance list for multiple classes

Generate Class Attendance list by Individual class

Meshed Higher-Ed Platform has the flexibility to allow you to generate weekly class attendance. To manage this function, follow the instructions below:

• On your Meshed Higher-Ed Platform, click Compliance > Print attendance List > Individual class

• On the search criteria, select relevant Campus, Course type , semester, term, week, Day and specific class (if there are class modes set up).

Note: Class attendance list information will display on the page.