Introduction
Before we start with building the essential “building blocks’, it is necessary to add the users/ staff who will be using the system. They will be the main users of the system and therefore we need to ensure that they are adequately setup and has been assigned their functions depending on their designated roles.
Add Staff
To add staff, follow the instructions below:
- Click Staff > Add Staff.
- Enter Staff personal information on the fields available.
- Enter in Employment Information and position. If the position is not on the drop down menu, click Add New Position link and type in Staff position.
- Tick the appropriate box for Staff Role(s). Staff can be assigned multiple roles which will provide multiple system access. Refer to the User Role - Menu and Feature Access to assist with assigning roles.
- Enter the Username
- Enter the Password or select to have the System generate a Random Password.
- Enter Security Question and Security Answer. The default question can be changed and Staff can change the question when they login to the System.
- Click Add New Staff to save.
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| Note: Staff will receive an auto generated email notification to advise their account has been set up which will include user login details (username and password). User can change their password once they log in the system. |
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The Staff Title field is a configurable system field Some fields in the Meshed Platform can be configured by Users (Admin or Sadmin roles) to set custom types and/or values. The custom types and values will be displayed as options that can be selected for these fields (typically in a drop down list). Navigation: Admin> Configuration and Setup > System Fields Setup More information available here. |
View Staff List
. This page is where you can manage, view and update your staff profile.
- On your Meshed HigherEd System, Click Staff > View Staff List. A list of your Staff will appear on the page. You manage your Staff details using the Action Icons located on the right.
Action Icons
Icon | Description |
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 | Home - Allows you to view Staff profile summary in a new window. This also include latest communication log/diary entry (as shown below) |
| Home - Allows you to view Staff profile summary in the main window. This also include latest communication log/diary entry (as shown below) |
| Profile - Allows you to edit the Staff profile. Personal and Employment information can be updated on this page. |
| Documents - This function allows you to upload Staff documents such as copies of qualifications and other relevant documents. |
| Diary - This icon allows you to record/log Staff communication. The Log can record different types of communication e.g. emails, comments. All of these are recorded as a list for easy tracking and access. |
| Account - Allows you deactivate the Staff Account. |
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| Note that staff information cannot be deleted and can only be deactivated. |
Staff Profile Summary Home
Click either the or 
Action Icon on the Staff Management page. This page opens up in a new window or in the main window, and lets you view a Staff profile, including the latest communication log/diary entry, and Action Icons used to manage the Staff.
Action Icons
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| Home - Allows you to view Staff profile summary in the main window. This also include latest communication log/diary entry
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| Profile - Allows you to edit the Staff profile. Personal and Employment information can be updated on this page.
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| Email - This icon allows you to send email directly
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| Diary - This icon allows you to record/log Staff communication. The Log can record different types of communication e.g. emails, comments. All of these are recorded as a list for easy tracking and access.
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| Documents - This function allows you to upload Staff documents such as copies of qualifications and other relevant documents.
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| Photo - This function allow the upload of a Staff photo. This photo can be used, in addition to the other profile details, to identify the Staff member.
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| Allows the recording of Professional Development related information for the Teacher
See Continuous Professional Development for further information. |
Manage Staff Campus
. This page is where you can search staff and assign staff to their required campus.
- On your Meshed HigherEd System, Click Staff > Manage Staff Campus. A list of your staff will appear on the page.
Staff can be searched by using different parameters like username, first name, last name or email address. Searched staff can be assigned to required campus.
Staff can be assigned to campus or removed from campus by updating check box in campus column as well.
- Manage staff can be used to assign campus to not only staff but teacher as well. There is option to search staff or teacher or staff and teacher.
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