Introduction
Before we start with building the essential “building blocks’, it is necessary to add the users/ staff who will be using the system. They will be the main users of the system and therefore we need to ensure that they are adequately setup and has been assigned their functions depending on their designated roles.
Add Staff
To add staff, follow the instructions below:
1. Click Staff and on the drop down, click Add staff.
2. Enter Staff's personal information on the fields available.
3. Enter in Employment Information and position. If the position is not on the drop down menu, click Add New Position link and type in staff position.
4. Type in staff's Username and password. You may also set your staff's security question and answer now, however staff has the option to change it when they first login to the system.
5. Tick the appropriate box for staff's role. Please note that staff can be assigned multiple roles and therefore will have multiple system access. If multiple roles are assigned, please choose priority role.
6. If multi campus module is activated, staff can be assigned for all campus or any particular campus.
7. Click Create New Staff to save.
| Note |
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| Note: Staff will receive an auto generated email notification to advise their account has been set up which will include user login details (username and password). User can change their password once they log in the system. |
View Staff List
. This page is where you can manage, view and update your staff profile.
- On your Meshed HigherEd System, Click Staff > View Staff listList. A list of your staff Staff will appear on the page. You can manage your staff’s Staff details by clicking the action icons using the Action Icons located on the right hand side as shown.
- This icon
allows user to view staff profile in new window.
- This icon
allows user to view staff profile in same window. - Click this icon
to view and edit staff profile. Once changes has been made, click Update Profile.
- This icon
allows you View/upload/ Download staff document.
Action Icons
Icon | Description |
|---|---|
 | Home - Allows you to view Staff profile summary in a new window. This also include latest communication log/diary entry (as shown below) |
| Home - Allows you to view Staff profile summary in the main window. This also include latest communication log/diary entry (as shown below) |
| Profile - Allows you to edit the Staff profile. Personal and Employment information can be updated on this page. |
| Documents - This function allows you to upload Staff documents such as copies of qualifications and other relevant documents. |
| Diary - This icon allows you to record/log Staff communication. The Log can record different types of communication e.g. emails, comments. All of these are recorded as a list for easy tracking and access. |
| Account - Allows you deactivate the Staff Account. |
| Note |
|---|
Note that staff information cannot be deleted and can only be deactivated. |
The following icons let you view other information:
- This icon
allows you to view/ upload/ Download staff document.
- This icon
allows you deactivate staff account.
| Note |
|---|
| Note that staff information cannot be deleted and can only be deactivated. |
Manage Staff Campus
. This page is where you can search staff and assign staff to their required campus.
- On your Meshed HigherEd System, Click Staff > Manage Staff Campus. A list of your staff will appear on the page.
Staff can be searched by using different parameters like username, first name, last name or email address. Searched staff can be assigned to required campus.
Staff can be assigned to campus or removed from campus by updating check box in campus column as well.
- Manage staff can be used to assign campus to not only staff but teacher as well. There is option to search staff or teacher or staff and teacher.
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