Overview

Smart and Skilled - a reform of the NSW vocational education and training system. It's helping people get the skills they need to find a job and advance their careers.

Smart and Skilled provides eligible students with:
 - an entitlement to government-subsidised training up to and including Certificate III
 - government funding for higher-level courses (Certificate IV and above) in targeted priority areas.

https://smartandskilled.nsw.gov.au/

Course 

Create a Course which will be used for Smart and Skilled Students only.

Image Modified

Setup intake dates for the Course

Image Modified

Application Management

Student ID

Generate Student ID

• ‘Funded’ checkbox must be checked
• Select ‘Manually Specify’ under AVETMISS claim
• Please provide ‘Commitment ID’ in ‘Contract Code’ it its available while generating Student Id.

Image Modified

Student Management

Commitment ID

If Commitment ID becomes available in later stages where Student (must be Domestic) has enrolled for a ‘Smart and Skilled Course’, please follow below steps to enter Commitment ID into the system.

• Navigate to the Student Profile Summary
• Click the Course Action Icon
• Click the Edit Selected Course Action Icon
• Ensure the AVETMISS Claim (Funded) is checked
• Enter Commitment ID in Purchasing Contract Code (this field is used differently for different states)
• Click Update

It is mandatory to provide Commitment ID before AVETMISS reporting.

Image Modified

Enrolment

The Student must be enrolled in all units for course (as per packaging rules) and reporting must be for all units for every submission as funding is based on this

• Navigate to the Student Profile Summary
• Click the Result Action Icon
• Select the Course
• Select Subject as Type of Enrolment
• Ensure the Venue/Training Location is in NSW
• Funding Source State is NSW: OTH – Any Other Course (11)
• Select the required Final Outcome (for each enrolment) from the valid options.
• Click Enrol

Image Modified

Valid Smart and Skilled outcomes are:

• NSW: 85 – Not yet started (NYS) - prior to 2018 this was blank
• NSW: 70 – Continuing enrolment (CE)
• NSW: TNC – Training Not Completed (Smart & Skilled Program Only) (TNC)
• NSW: D – Deferred (Smart & Skilled Program Only) (D)

Commitment ID must be assigned to every unit the Student is enrolled in.

• Navigate to the Student Profile Summary
• Click the Result Action Icon
• Select the Course
• For any listed Enrolled Unit, click the Edit Student Activity AVETMISSAction Icon
• Enter the Commitment IDin Purchasing Contract Code (this field is used differently for different states)
• Ensure Venue/Training Locationis in NSW
• Funding Source State is NSW: OTH – Any Other Course (11)
• All Units must be selected
• Click Update Data Icon

Image Modified

AVETMISS Export

Go to Home and select AVETMISS option and provide correct details to extract AVETMISS report for Smart & Skilled students.

Image Modified

NCVER

Validate AVETMISS data file

• Login to AVS at https://avs.ncver.edu.au/avs/
• Click New Collection button

Image Modified

• Provide correct Collection Processing details by selecting following items in the list

Image Modified

• Click Add Files and locate your data file and click open

Image Modified

• Click Upload Files

Image Modified

• Click Preliminary Checks and check following tick boxes

Image Added

• Click Validate to process your data.
• Correct any errors in your system.
• Re-upload to AVS until all data files has a status of Validated, except for NAT00120 file which will have a status of Part Validated due to preliminary settings.

Export Summary

• Once your data has been successfully validated in AVS, click Export Summary

Image Added

• In subsequent dialogue box, ensure that the CSV option is selected.

Image Added

• Click Export

• Save the exported error summary in the same zip folder containing your AVETMISS data.

Image Added

STS - State Training Services

Report via STS Online - a secure portal for Registered Training Organisations (RTOs) to do business with Training Services NSW.  It provides a secure way to access information, services and functions.

Use below link to login on STS for eReporting:

https://online.training.nsw.gov.au/rtow/static/files/login_method_selection.html