Introduction

Bulk

Updates are a group of functions that allows users to manage updates of student record information for multiple students simultaneously. This feature can be useful for education providers that manage large numbers of students at once, and can save time and effort as well as providing greater efficiency and accuracy by reducing the likelihood of errors.

The Meshed Platform provides the following bulk update functions:

• Final Subject Outcomes
• Course Status
• Course Template
• Loan Fee

Bulk Update Final Outcome

This menu allows you to update the final outcome of the Subject or Unit results for the Student that have not been linked to the assessments.

• Click Compliance > Bulk Update > Update Final Outcome

• There are two options here – Subject Outcome and Unit outcome (icons on the top right as shown below).

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• To view list of students enrolled in this class, use the selection criteria and select Course Type, Course and Semester & Term as per the example below and click View.

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• This will then show the list of Students, which you can select using the checkbox next to each Student

You will note here that on the list if there is "Has Assessment" ticked then you will not be able to update outcome for this subject as the outcome must be calculated using the assessment. However if no assessment then you can enter the outcome for the student in bulk. 

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If no Assessment link (e.g. No batch) then can update the outcomeImage Removed

• Red flag below show the fee due

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• Choose outcome from the edit page

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• Similarly AVETMISS information for the Subject or Unit can be updated using this section as well in bulk. 

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Below is the Unit Outcome pageImage RemovedThis page shows the fee due as well with the red flag.Image RemovedWhile editing the Unit resultImage RemovedIn both cases you can either select multiple student or click Apply Selected to update all or Save this to only save the result of that record.

You can also choose to select the Edit AVETMISS details icon Image Removed to update the AVETMISS data only

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Update Student Course Status

This menu allows you to bulk manage the Course Status for COE Expired Students

• Click Compliance > Bulk Update > Update Student Course Status

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• Select the Active Courses option
• Select Course Type 
• Select Course
• Select Type of Student List
• Click View Student List to get the list of students 
• This will then show the list of Students, which you can select using the checkbox next to each Student

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• Review Convert To Status option (determined by the System)
• Click Update Status

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• Success message is displayed.

Update Student Course

This menu allows you to bulk manage the Course Status for Students, for example update status from Enrolled to Current Student.

• Click Compliance > Bulk Update > Update Student Course

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• Select the Active Courses option
• Select Course Type 
• Select Course
• Enter the Finish Date From and Finish Date To range
• Select Status
• Click View to get the list of students 
• This will then show the list of Students, which you can select using the checkbox next to each Student

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• The Bulk Update for Student Course panel is shown at the bottom of the page.

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• Select the Status to Update for selected students. 
• Click Update to make the change

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• Success messages are displayed for the Updated Students.

Update Student Course Template

This menu allows you to bulk manage the Student Course Template Information, for example update the Course Template for Students.

• Click Compliance > Bulk Update > Update Student Course Template

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• Select the Active Courses option
• Select Course Type 
• Select Course
• Select Filter Student by option
• Enter the Date From and Date To range
• Select Status
• Click View to get the list of students 
• This will then show the list of Students, which you can select using the checkbox next to each Student

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• The Bulk Update for Student Course Template panel is shown at the bottom of the page.

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• Select the Course Template to Update for selected students.  The drop-down will show all the Course Templates setup for the Course, if no Course Templates have been created for the Course the drop-down will indicate this.

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• Optionally Click the View Template Structure link to view the selected Course Template Structure in a window.
• Optionally select the Checkbox to Update Intake Default Course Template to the selected Course Template 
• Click Update to make the change

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Update Bulk Loan Fee

FEE-HELP loan fee exemption – retrospective effective date. The FEE-HELP loan fee exemption extension from 1 January to 31 December 2022 has been legislated.  

This extension will require the loan fee to be recorded as "0" for FEE-HELP students. TCSI validations were updated on 16 December to block the submission of unit enrolments that do not align with the loan fee exemption extension. TCSI will fix the data reported between 01/01/2022 and 16/12/2022 at their end and hence, the loan fee needs to be updated in the Meshed Platform only.

For more information see FEE-HELP Loan Fee Exemption Extension