Introduction
Bulk Updates are a group of functions that allows users to manage updates of student record information for multiple students simultaneously. This feature can be useful for education providers that manage large numbers of students at once, and can save time and effort as well as providing greater efficiency and accuracy by reducing the likelihood of errors.
The Meshed Platform provides the following bulk update functions:
- Final Subject Outcomes
- Subject AVETMISS values
- Course Status
- Course Template
Bulk Update Final Outcome
This menu allows you to update the final outcome of the Subject or Unit results for the Student that have not been linked to the assessments.
- Click Compliance > Bulk Update > Update Final Outcome
- There are two options here – Subject Outcome and Unit outcome (icons on the top right as shown below).
- To view list of students enrolled in this class, use the selection criteria and select Course Type, Course and Semester & Term as per the example below and click View.
| Note |
|---|
| Note that you may choose the criteria to select the subject enrolled instead of class. |
You will note here that on the list if there is "Has Assessment" ticked then you will not be able to update outcome for this subject as the outcome must be calculated using the assessment. However if no assessment then you can enter the outcome for the student in bulk.
If no Assessment link (e.g. No batch) then can update the outcome
- Red flag below show the fee due
- Choose outcome from the edit page
- Similarly AVETMISS information for the Subject or Unit can be updated using this section as well in bulk.
| Note | ||
|---|---|---|
| ||
Changing Campus (Optional Module) and Venue/Training Location will result in the system also displaying state specific AVETMISS fields. |
Below is the Unit Outcome page
This page shows the fee due as well with the red flag.
While editing the Unit result
| Note | ||
|---|---|---|
| ||
Changing Campus (Optional Module) and Venue/Training Location will result in the system also displaying state specific AVETMISS fields. |
In both cases you can either select multiple student or click Apply Selected to update all or Save this to only save the result of that record.
You can also choose to select the Edit AVETMISS details icon 
to update the AVETMISS data only
Bulk Generate Certificate
| Note | ||
|---|---|---|
| ||
Changing Campus (Optional Module) and Venue/Training Location will result in the system also displaying state specific AVETMISS fields. |
Update Student Course Status
This menu allows you to generate the documents (certificate or Statement of attainment) using BULK process instead of individual certificate generation.
To manage this function, follow the instructions below:
- On your RTOManager, click Compliance > Generate Bulk Certificate
- Select the Course Type, Course, and student status from the drop down list.
bulk manage the Course Status for COE Expired Students
- Click Compliance > Bulk Update > Update Student Course Status
- Select the Active Courses option
- Select Course Type
- Select Course
- Select Type of Student List
- Click View Student List to get the list of students
- This will then show the list of Students, which you can select using the checkbox next to each Student
- Review Convert To Status option (determined by the System)
- Click Update Status
- Success message is displayed.
Update Student Course
This menu allows you to bulk manage the Course Status for Students, for example update status from Enrolled to Current Student.
- Click Compliance > Bulk Update > Update Student Course
- Select the Active Courses option
- Select Course Type
- Select Course
- Enter the Finish Date From and Finish Date To range
- Select Status
- Click View to get the list of students
- This will then show the list of StudentStudents, which you can select using the checkbox next to each Student
- Click Generate icon
to generate certificates.
- Select the type of document and then Click Generate to PDF
- If there are a student issues such as unpaid fees etc., a warning message will show up (as per above example). You may address the issue first prior to generating certificates. To override, system will ask you to acknowledge it by asking you to click Confirm.
- Once confirmed, System will generate document for each Student and the combined pages will then be downloaded for all selected Students.
- The Bulk Update for Student Course panel is shown at the bottom of the page.
- Select the Status to Update for selected students.
- Click Update to make the change
- Success messages are displayed for the Updated Students.
Update Student Course Template
This menu allows you to bulk manage the Student Course Template Information, for example update the Course Template for Students.
- Click Compliance > Bulk Update > Update Student Course Template
- Select the Active Courses option
- Select Course Type
- Select Course
- Select Filter Student by option
- Enter the Date From and Date To range
- Select Status
- Click View to get the list of students
- This will then show the list of Students, which you can select using the checkbox next to each Student
- The Bulk Update for Student Course Template panel is shown at the bottom of the page.
- Select the Course Template to Update for selected students. The drop-down will show all the Course Templates setup for the Course, if no Course Templates have been created for the Course the drop-down will indicate this.
- Optionally Click the View Template Structure link to view the selected Course Template Structure in a window.
- Optionally select the Checkbox to Update Intake Default Course Template to the selected Course Template
- Click Update to make the change
| Panel | ||||||||
|---|---|---|---|---|---|---|---|---|
| ||||||||
|
| Panel | ||||||||
|---|---|---|---|---|---|---|---|---|
| ||||||||