AVETMISS 8.0

Training Organisation Identifier

RTO NTIS code

 N/A

This field must not be blank.

Training Organisation Name

College Name

 N/A

This field must not be blank.

Training Organisation Type Identifier

Training organization type

 N/A

 N/A

Address First Line 

Address (1^st 50 chars)

Deleted from file

 N/A

Address Second Line

Address (2^nd 50 chars)

Deleted from file

 N/A

Address Location - Suburb, Locality or Town 

Suburb

Deleted from file

 N/A

Postcode 

Postcode

Deleted from file

 N/A

State Identifier

State

Deleted from file

 N/A

Contact Name

Contact Person ( system will auto convert to Last Name, First name format.)

Deleted from file

 Rules for this field will be determined by individual states or territories.

Telephone Number

Telephone

N/A

Rules for this field will be determined by individual states or territories.

Facsimile Number

Fax

N/A

 Rules for this field will be determined by individual states or territories.

E-mail Address

Contact Email

N/A

Rules for this field will be determined by individual states or territories.

Training Organisation Identifier 

RTO NTIS code

N/A

This field must not be blank.

Training Organisation Delivery Location Identifier 

Venue Code

N/A

This field must not be blank

Training Organisation Delivery Location Name

Venue Name

N/A

This field must not be blank.

Postcode

Venue Postcode

N/A

This field must not be blank.
Postcode with the category of ‘Post office box’ in the Australia Post postcode classification or '@@@@ - not specified' are not permitted in the Training organisation delivery location (NAT00020) file.
Postcode must be given the value ‘OSPC’, if the training organisation’s delivery location has an overseas address in the Training organisation delivery location (NAT00020) file.
If Postcode is ‘OSPC’, the State identifier must be either:
09 — Other Australian territories or dependencies or 99 — Other (Overseas but not an Australian territory or dependency)
in the Training organisation delivery location (NAT00020) file.

State Identifier

Venue State

N/A

This field must not be blank.
State identifier must indicate the state or territory that is represented by the valid 4-digit Australia Post postcode, supplied in Postcode in the Training organisation delivery location (NAT00020) file.
State identifier must be:
09 — Other Australian territories or dependencies or 99 — Other (Overseas but not an Australian territory or dependency)
if Postcode is ‘OSPC’ in the Training organisation delivery location (NAT00020) file.

Address– Suburb, Locality or Town

Venue Suburb

Renamed
to Address-Suburb,Locality or Town

This field must not be blank.

Country Identifier

Venue Country

N/A

This field must not be blank or ‘@@@@ – not specified’ or '0000 – inadequately described'.
Country identifier is used to identify the country in which training delivery takes place by an Australian training organisation.
Country identifier must not be:
1100 — Australia (includes external territories), not further defined 1101 — Australia 1102 — Norfolk Island or 1199 — Australian external territories, not elsewhere classified
if Postcode is ‘OSPC’ in the Training organisation delivery location (NAT00020) file.
Country identifier must be:
1100 — Australia (includes external territories), not further defined 1101 — Australia 1102 — Norfolk Island or 1199 — Australian external territories, not elsewhere classified
if Postcode is a valid 4-digit Australia Post postcode in the Training organisation delivery location (NAT00020) file.

Address Building/Property Name

 N/A

This field is not present in Avetmiss 8 changes document

N/A

Address Flat/Unit Details

 N/A

This field is not present in Avetmiss 8 changes document

N/A

Address Street Number

 N/A

This field is not present in Avetmiss 8 changes document

N/A

Address Street Name

 N/A

This field is not present in Avetmiss 8 changes document

N/A

Qualification/Course Identifier 

NTIS Course Code

Field name is Program Identifier in Avetmiss 8.0 file

This field must not be blank.

Qualification/Course Name

Course Name

Field name is Program Name in Avetmiss 8.0 file

This field must not be blank.

Nominal Hours

Total course nominal hours

 N/A

This field must not be blank.

Subject Identifier

Unit ID

N/A

This field must not be blank.

Subject Name

Unit Name

N/A

This field must not be blank.
If Subject identifier is listed on Training.gov.au as a unit of competency or accredited unit, then Subject name must match the subject name listed on Training.gov.au.

Subject Field of Education Identifier 

Field of Education

N/A

This field may be blank if Subject identifier and Subject name in combination match the code and name combination listed on Training.gov.au.

VET Flag

VET Flag

N/A

This field must not be blank.
VET flag must be ‘Y’ when reporting to the National VET in Schools Collection.

Nominal Hours

Scheduled hours

(when assign unit to module)

 N/A

This field may be blank if Subject identifier and Subject name in combination match the code and name combination listed on Training.gov.au and Subject identifier also exists in NCVER's nationally agreed hours system file.

Client (student) Identifier

Student ID

 N/A

This field must not be blank.
The Client (NAT00080) file must contain one record for each unique Client identifier reported in either the Training activity (NAT00120) file or the Program completed (NAT00130) file.
Client identifiers included in the Client (NAT00080) file must exist in the Client postal details (NAT00085) file.

Name for Encryption

Student Full Name

System auto convert to ( LName, FName format)

 N/A

This field must not be blank.

Highest School Level Completed

Schooling: What is your highest COMPLETED school level?

In Avetmiss 8.0 file, field name is "Highest school level completed identifier"

This field must not be blank.

Gender

Gender

 N/A

This field must not be blank.

Date of Birth

DOB

 N/A

This field must not be blank.

Postcode

Primary address postcode

 N/A

This field must not be blank.
Postcode must comply with rules listed in Address.
Postcode must be an Australia Post postcode of a physical street address and not a postcode of a post office box address or a large volume receiver (LVR).
Postcode must be ‘OSPC — Overseas address location’ for international clients, irrespective of the postcode used in the overseas address or the client’s temporary address in Australia.

Disability Flag

Has disability?

 N/A

This field must not be blank.

Prior Educational Achievement Flag

Has Education Qualification History?

 N/A

This field must not be blank.

At School Flag

Schooling: Are you still attending secondary school?

 N/A

This field must not be blank.
When submitting to the National VET in Schools Collection, At school flag must be ‘Y’ if School type identifier is ‘21 — School — Government’, ‘25 — School — Catholic’ or ‘27 — School — Independent’ in the Training activity (NAT00120) file.

Address – Suburb, Locality or Town

Primary address suburb

 N/A

This field must not be blank when postcode is listed on Australia Post.
Address — suburb, locality or town must comply with rules listed in Address. This field must be part of a valid postcode - address location combination as listed by Australia Post. If the postcode is 'OSPC' or '@@@@' and an Australian location or international equivalent is not available, then ‘Not specified’ may be entered in this field.

Unique Student Identifier

 N/A

 N/A

This field must not be blank under the requirements outlined in the Student Identifiers Act 2014. In addition, registered training organisations submitting data to their state training authorities may be required to populate this field from the time of enrolment.

State Identifier

 N/A

 N/A

This field must not be blank.
State identifier must comply with rules listed in Address.
If Postcode is ‘OSPC — Overseas address location’ in the Client (NAT00080) file, State identifier must be ‘99 — Other (overseas but not an Australian territory or dependency)’.

Address Building/Property Name

 N/A

 N/A

This field may be blank.
Address building/property name must comply with rules listed in Address.

Address Flat/Unit Details

 N/A

 N/A

This field may be blank.
Address flat/unit details must comply with rules listed in Address

Address Street Number

 N/A

 N/A

This field must not be blank.
Address street number must comply with the rules listed in Address.
Address street number should be ‘not specified’ for clients who do not provide residential address details or clients whose address does not contain a street address (e.g. clients from Aboriginal communities).
For state and territory training authorities only: This field may be blank if Statistical area level 1 and Statistical area level 2 identifiers are populated.

Survey contact status 

 N/A

 N/A

This field must not be blank for the National VET Provider Collection.
This field may be blank in the National VET in Schools Collection.

Statistical Area Level 1 Identifier

 N/A

 N/A

This field may be blank.
This field is only to be used by state or territory training authorities when submitting data to NCVER. Statistical area level 1 identifier must be a valid 11-digit identifier as allocated in the Australian Bureau of Statistics’ Australian Statistical Geography Standard (ASGS), ABS catalogue no.1270.0, 2011. This field is not required by registered training organisations.

Client (student) Identifier

Student ID

 N/A

This field must not be blank.
Client identifiers included in the Client postal details (NAT00085) file must exist in the Client (NAT00080) file.

Client Title

Title (Mr, Ms, …)

 N/A

This field may be blank.

Client First Given Name

First Name

 N/A

This field may be blank

Client family name

Last Name

 N/A

This field must not be blank.

Address Building/Property Name

Primary Address (1^st 50 chars)

 N/A

This field may be blank.

Address Flat/Unit Details

Primary Address (2^nd 50 chars)

 N/A

This field may be blank.

Address Street Number

 N/A

 N/A

This field may be blank.

Address Street Name

 N/A

 N/A

This field must not be blank if Address postal delivery box is blank in the Client postal details (NAT00085) file.
This field must not be blank if Address street number is not blank in the Client postal details (NAT00085) file.

Address – Suburb, Locality or Town

Primary Suburb

Renamed to
Address -Suburb, Locality or Town

This field must not be blank.
Address — suburb, locality or town and Postcode in combination must match the combination specified by Australia Post.
Address — suburb, locality or town should be ‘not specified’ if Postcode is ‘OSPC’ or ‘@@@@’ in the Client postal details (NAT00085) file.

Postcode

Primary Postcode

 N/A

This field must not be blank.
If Postcode is not ‘OSPC’ or ‘@@@@’ then Postcode in combination with Address — suburb, locality or town and State identifier must match the combination specified by Australia Post.