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Overview

This menu allow you to set up and define study period for different course type (HigherEd, ELICOS etc.) and then link with courses (minimum length of the course) for the courses offered for a particular year. You can also add divisions (usually terms and further number of weeks that covers the particular semester/ study period). To set this up, follow the instructions below:


Manage Semester

  • Click Admin > Manage Calendar > Manage Semester.

       


  • Enter Semester details



Field Descriptions

Field
Description
Semester Name

The name for the Semester. This should be unique and meaningful.


Course Type

The type (e.g. HigherEd, Short Course, etc.) of Courses that will use the Semester. 

The Types of Courses in the System are configured in Admin > Configuration and Setup > Course Type


Year

The Semester Year.


Calendar Type

This is used to configure multiple Semesters for the same Year.


Semester Start

The Monday of the first week for the Semester.


Semester Finish

The Sunday of the last week for the Semester.


Census Date

The Census Date for the Semester. 

This date is then used to pre-populate Census Dates fields for:

  • Student Enrolment
  • Bulk Enrolment
  • Timetable Management
  • Student Result Management

This is an optional field and can be left blank.


Is Optional

The Semester is optional for Students, for example a Summer Semester.



Always start with the first week and last week of the year. If the first week falls on holiday, you can mark it as holiday week. 


  • Click Add Semester. The new semester information will appear in the list a shown below.
  • To delete semester information, click the delete icon  .
  • Also note that you can view all semesters available by just clicking View All Semester.



Semesters can be created for different calendar sets and then later linked with the appropriate courses. For example Business Courses may follow different calendar set for the year and IT courses may follow different calendar set.


Manage Semester Division


  • Click Admin > Manage Calendar > Manage Semester Division.



  • Enter the information for Semester Divisions (study period)



Field Descriptions

Field
Description
Course Type

The type (e.g. HigherEd, Short Course, etc.) of Courses that will use the Semester. 

The Types of Courses in the System are configured in Admin > Configuration and Setup > Course Type


Semester

The Semester for the Divisions/Terms.

The Semesters in the System are configured in Admin > Manage Calendar > Manage Semester


Term adding type

Continue From Previous Semester is used to extend the Term numbers across more than one Semester.


Term

The ordinal number of the Term to be added.


No. of Weeks

The number of weeks duration, including Holiday Weeks, for the Term being added.


Week Start

The Monday of the first week for the Term being added.


No. of Hours

The nominal number of Student Hours per week in the Term being added.


  • Click Add Semester Division to add.


Semester division (study period) is normally total weeks of study for each semester.  Example: a semester may consist of 12 weeks. Term defines the sub division period of Semester.

  • To update holiday weeks to any week (study period), click Update Holiday week green check  Icon. Once clicked, the icon will be changed to which means the selected week has been marked as holiday week.



Holidays added in Course > Manage Public/College Holiday are automatically linked to the Holiday week.


Course Calendar Type


This menu allows you to link calendar set with the courses offered for any given year.

You can also link multiple courses with one calendar set so they share the Semester/Team offering within the same calendar year.


To set up calendar type, follow the instructions below:


  • Click Admin > Manage Calendar > Course Calendar Type.



  • Select the Calendar Type, year, course type, course status and course selections that you want to setup. Note that you can apply this calendar to multiple courses. 


Field Descriptions

Field
Description
Calendar Type

The Calendar Set to link with Courses. 

The Calendar Sets in the System are configured in Admin > Manage Calendar > Manage Semester


Year

The Year for the Calendar Set to link with Courses. 

The Years for Calendar Sets in the System are configured in Admin > Manage Calendar > Manage Semester


Course Type

The type (e.g. HigherEd, Short Course, etc.) of Courses to link. 

The Types of Courses in the System are configured in Admin > Configuration and Setup > Course Type


Course Status

Options to filter the Courses listed in the Course ID field.  Options are:

  • Active (default option)
  • Inactive

Only one option can be selected.

This information is associated with the Course and is managed in Course > Courses


Course Selection

Options to select the Course selection method in the Course ID field.  Options are:

  • All Course (default option)
  • Selected Course

Only one option can be selected and will determine selection of all or individual Courses.


Course ID

Select the Courses or Course required to be linked.

Selection method is determined by the Course Selection field.

The Courses available for selection are determined by values selected for the Course Type and Course Status fields. 



  • Click Add to save.
  • To delete a calendar set for a specific course, tick the delete icon .


Tip: You cannot add the same course in the same year using the same calendar set e.g. 1. However, different courses can use the same calendar set e.g. 1 within the same year.





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