Attendance Management

Attendance Management

This function allows you to manage your class' attendance daily, weekly, individually and in Bulk. To manage this, follow the instructions below:

1. On your RTOManager, Click Compliance > Attendance Management 

• Search the student by using the filters (on the drop down menu), type in the value and click Search.

• Once you search for the student then you can view Student attendance history for each course. Further information goes here ( as shown below)

• To view attendance history click the view icon  . Review the content in Page 133 to add/replace here

• Select Attendance type, Course, Semester and term and click View.

Note: You may view student's attendance history by selecting different Attendance type on the drop down menu.

On the example below, we have chosen View attendance by Class timetable and the system generated the list of student's weekly attendance information.

Add Class Attendance (Daily/ Weekly)

• Teacher can check Daily attendance for the class either weekly or daily. To manage this function, follow the instructions below:

• Select Course Type from the dropdown menu e.g. ELICOS, VET, HigherEd.
• Select Semester e.g. 2017 ELICOS
• Select applicable Term- week and Day
• Click drop down menu to select Class. This will prepopulate the Class sessions being held on that day.
• Click Check attendance. Attendance Checklist System page will appear with the list of students attending this class. Teacher/trainer has an option to edit and generate attendance checklist ( as shown below)

• Confirm the student name and tick the box that correspond the time of class. Click Record attendance to save. A message will appear to confirm successful recording of attendance.

Bulk Attendance

This menu allows you to Bulk add/ Update student weekly attendance. To manage this feature, follow the instructions below:

• On your RTOManager, click Compliance > Bulk Attendance
• Select relevant Course Type e.g. VET, ELICOS, Higher Ed, Course status e.g. Active, inactive, Year, Semester, Term and relevant week.
• Once relevant information has been entered, click View student List.

• Student list will appear at the bottom of the page and you can manually enter information on Class hour, Attended Hour and your remarks (if any). Refer to the screenshot below:

• To update the student list in bulk, tick the box of all students of the list and click Update icon
• To update students' attendance individually, click the green icon on the selected students' row.

Note: System will confirm the change made on the attendance list

Please note that this is only advisable to enter the attendance in this way if you are not assigning student to the timetable. If you are allocating Subject class timetable for the student then the best option is to enter the attendance hours Daily (using either Student Services Daily attendance recording page or Trainer portal daily attendance recording page)