Introduction

This menu provides the various function associated with Management of Teachers within the Higher-Ed system.

Add New Teacher

This menu allows you to add a Teacher's personal information and user account in the system.
To perform this function, follow the instructions below:

On your Meshed Higher-Ed site, click Teacher > Add New Teacher.
Enter Teacher's Personal and Employment information on the fields provided. Note that fields with asterisks are considered as mandatory.
Set Username and Password (default password). User can change their password when they first login.

Admin can also set up users' security question and answer as default. However, users has the ability to change it when they login to their account.

Click Create New teacher to save.

Manage Teacher

This function allows you to manage all Teachers. You can view and update information in a Teacher's profile.

To set this up, follow the instructions below:

On your Meshed Higher-Ed site, click Teacher > Manage Teacher.
List of all the teachers will show up on the page. If you are searching for a specific teacher, use search filters e.g. First name, Status. All teachers etc and click Search button.
Click this icon to go to Teacher profile Summary Home page. This page opens up in a new window lets you view a Teacher profile, latest communication log, Teacher Matrix and other documents.

Action Icons

Icon	Function
	Allows you to view Teacher profile summary. This also include latest communication log/diary entry (as shown below)
	Allows you to edit Teacher profile. Personal and Employment information can be updated on this page.
	Send Emails to Teacher (as in screenshot shown below). Note that you have an option to record this email into the Staff Communication log.
	This icon lets you send an SMS message to your Teacher. Note that this icon requires third party provider connection to send individual, multiple/bulk emails SMS from the system.
	This icon allows you to view/update/edit Teacher Matrix. This menu lets you associate Teacher's knowledge level or their expertise with a specific Subject or Course.
	Allows you to view Teacher's Timetable.
	Allows you to save communication exchange between Staff and Provider.
	Allows you to upload Staff documents e.g. copy of Academic records, curriculum vitae etc.
	Photo - This function allow the upload of a Staff photo. This photo can be used, in addition to the other profile details, to identify the Staff member.
	Allows you to view your Leave details recorded in the system. Leave information can be entered into the system via Home > Leave Info. Note that this function is mainly for Timetable purposes and is not a HR function.
	PIR stands for Provider Information Request which is used for TEQSA PIR Reporting This function is required for teachers teaching Higher Education courses.
	Allows the recording of Professional Development related information for the Teacher See Continuous Professional Development for further information.
	Close the Profile window and return to Manage Teacher page.

Teacher Matrix

This menu allows you to view/ update/ edit Teacher matrix.

The Matrix lets you associate Teacher's knowledge level or their expertise with a specific Subject for a Course. This will later be used to filter and show the Teachers that are eligible to Teach during Timetable creation.

To perform this function, follow the instructions below:

From the Teacher Profile Summary page, click Matrix icon located on the top right hand side of the page.
Select Course from the drop down menu.
Tick the box to specify Selected Subject.
Select Knowledge Level to indicate Teacher's level of expertise.
Click Add Teacher Matrix to record information.

To delete Subjects from the Teacher Matrix click the Delete Action Icon

Manage Timesheet (Optional Module)

The optional Manage Timesheet module in Higher-Ed allows Teachers to submit their timesheet and the Director of Studies/Academic Manager to approve the timesheet.
This then gets flagged for Finance/Account user to generate the timesheet.

This feature is only accessible to the following user roles.

Sadmin (Super Administrator users)
Admin (Administrator users)
DoS (Director of Studies/Academic Manager)

To manage Teacher Timesheets navigate to Teacher > Manage Timesheet

Manage Timesheet

This function is to view, modify, delete, and approve timesheets entered by the Teachers using the Teacher Portal.

To Manage Teacher Timesheets:

Select the Manage Timesheet menu tab

Enter the required search Criteria - Activity Type, Financial Year, Pay Period, Teacher
Click View Timesheet
The search result Teacher Submitted Timesheet list of will be shown on the bottom of the page. This list provides a summary of the Timesheet information, including status flags.

For each listed Timesheet there are two Action Icons

Edit Timesheet

To Edit the Timesheet:

Click the Edit Timesheet Action Icon
An edit mode section is displayed for the Timesheet.

Modify the timesheet information as required
Click the Update Action Icon to save
Click the Cancel Action Icon to exit the Edit function

Delete Timesheet

To Delete the Timesheet:

Click the Delete Timesheet Action Icon

Approve Timesheet

To Approve Timesheets:

Select the check-box for Timesheets to Approve

Click on the Approve Action Icon
Approved Timesheets will now be displayed in the list on the bottom of the page

Submit Timesheet

This function is for the SAdmin/Supervisor to submit a timesheet on behalf of a Teacher if required (e.g Teacher not available etc.).

To Submit Teacher Timesheets:

Select the Submit Timesheet menu tab

Enter the required search Criteria - Staff/Teacher, Financial Year, Timesheet Period
Click View Timesheet
The search result for Timesheets list of will be shown on the bottom of the page. This list provides lists the available Timesheets for submission.

Manual Timesheet

To add to the list of possible Timesheets use the Manual Timesheet button

Enter the amount in Total Payable, Comments etc. as required
Select the check-box for items to submit

Click Submit Timesheet

SubmittedTimesheets will now be displayed in the list on the bottom of the page

View Approved Timesheet

To View Approved Teacher Timesheets:

Select the View Approved Timesheet menu tab

Select the Financial Year
Select the required Pay Period
Select the Teacher (or optionally select ALL)
The list of approved Timesheets for the Teacher(s) will be displayed on the page

For each listed Approved Timesheet there are two Action Icons

To view the Approved Timesheet:

Click the View Class Timesheet Action Icon
A window is displayed that contains the Approved Timesheet information for the Teacher.

To view the Approved Extra Activity Timesheet:

Click the View Extra Activity Timesheet Action Icon
A window is displayed that lists the Approved Extra Activity Timesheet information for the Teacher.

Export

Approved Timesheet and Approved Extra Activity Timesheet information can be exported in excel by clicking on the Export button.

Assign Supervisor

This function is to assign the Supervisor for the Teachers. The Supervisor is responsible to review and modify the Teacher timesheet if required.

Permission

In order to assign the supervisor, they must have the Approve Timesheet permission allocated. To do this, go to Admin >> Set up Permission (and assign permission).

To Assign Supervisors for Teacher Timesheets:

Select the Assign Supervisor menu tab

Select the Teacher
Select the required Pay Period Type
Select the Supervisor
The list of Teachers for the selected Supervisor will be displayed on the page

Click Assign
The list of Teachers for the Supervisor will be updated

Teachers can be removed from the list using the Delete Action Icon

Roles

The Teacher list in the drop-down will contain users with a role as Teacher.

The Supervisor list in the drop-down will contain users with a role as Staff.

Generate Pay Period

This function is to generate the pay period based on the requirement for the current financial year.

To Generate the Pay Period for Teacher Timesheets:

Select the Generate Pay Period menu tab

Select the Pay Period Type - Academic Pay Period or Admin Pay Period
Select the Pay Period Frequency - weekly, fortnightly, or monthly as required
Select the Start Date and End Date
Click Generate Pay Period
The System will generate pay periods for the dates.

Pay Periods are listed on the bottom of the page for the financial year selected from the drop-down menu.

Pay Period Type

Academic Pay Period is to manage Timesheets for Teachers.

Admin Pay Period is to manage the Timesheets for General Staff.

On this page

Related topics

Teacher Management