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Student Administration and Timetable Management

Introduction

A post-training quiz is a set of questions, accompanied by their correct answers, intended for use by participants’ following the completion of a training session within a Meshed training program.  This is an effective tool for allowing participants to self-assess their understanding and knowledge, identify areas for improvement, and reinforce their understanding.

Some of the questions are designed to require critical thinking and the application of knowledge rather than mere recall.  In addition to correct answers, explanations or additional information may be included to enhance participants' understanding.

Instructions

Please attempt each question, and refer to the provided answers to check whether your responses were correct or not. This immediate feedback helps you gauge your understanding, provides a review of material you may have misunderstood, or identifies areas where you may need to gain further knowledge or clarification.

Question 1

Question: How do you change the status for a Student Course enrolment from Enrolled to Current Student?

 Answer:

There are two ways this can be done - Compliance or Student Profile.

Compliance:

  • Navigate to Compliance > Manage Orientation

  • Search for the Course and Intake Date

  • Once Student(s) are selected click Confirm Student Started Course button to change the selected Student Course status to 'Current Student'

Student Profile Summary:

  • Navigate to Student Profile Summary > Course for the required Student

  • Select the Course action icon

  • Under Action column select the Edit selected course Action Icon

  • Edit the Status to 'Current Student'

  • Click the Update button

Question 2

Question: Where in the Meshed Platform is the uploaded Student Photo used?

 Answer:

The uploaded Student photo is displayed on the Student Profile Summary and on the created Student Card.image-20240402-025634.pngimage-20240402-025845.png

Question 3

Question: How do you change the Course finish date for a Student?

 Answer:

Under Student menu tab, search for the required student, go to their Student Profile Summary page, then select the Course action icon, under Action section select the Edit selected course action Icon, edit the finish/start dates and click the Update button.

Question 4

Question: Is it possible to change the Student ID?

 Answer:

It is not possible to change the Student ID after converting an Applicant to a Student or after reserving a Student ID for an Applicant.

Question 5

Question: What types of Student Sanctions are possible?

 Answer:

There are two types of Student Sanction; Payment and Academic.

 

Question 6

Question: Is it possible to search using Nationality for the Student list on the Student Management Homepage?

 Answer:

Yes is possible to search using Nationality for the Student list.image-20240402-025301.png

 

The Student list can be filtered with the following Criteria:

1 - Search by:

  • Id/First/Last

  • Student ID

  • First Name

  • Last Name

  • Alternate ID

  • Student Name (First and/or Last Name)

  • Preferred Name

  • Date of Birth

  • Student Origin

  • Student Nationality - only those for Students available to select

  • Course - Courses available to select

  • Status -  only those for Students available to select

  • Agent - only Agents linked to Students available to select

  • Course Start Date

  • No UserName

  • Offer No

  • Email

  • Mobile

  • CoE No

2 - Campus - Only for Multi-Campus Module (Optional)

Question 7

Question: Is a Student Intervention recorded in the Students Communication Log?

 Answer:

Yes when an Intervention is recorded, modified or closed for a Student a new entry is automatically added to the Communication Log for the Student.

 

Question 8

Question: Where is the information for Intervention Type and Intervention Strategy managed?

 Answer:

Navigate to Admin > Configuration and Setup > Intervention Strategy to manage (Add, Modify, Delete) Intervention Types and Intervention Strategies.

Question 9

Question: What are the pre-requisites for creating a Class Timetable for a Subject?

 Answer:

The Platform requirements for creating a Class Timetable are:

  • Calendar

  • Classroom

  • Course Structure

  • Teachers and Teacher Matrix

Question 10

Question: What is the ‘Batch’?

 Answer:

The ‘Batch’ is the name given to the timetabled class. This name is used elsewhere in the Meshed Platform to identify the timetabled class, for example during Student enrolment. 

 

Question 11

Question: Why would the Current Course Weekly Timetable in the Student Profile show 'No current class timetable'?

 Answer:

image-20240402-022849.png

The Current Course Weekly Timetable may show No current class timetable for the following reasons:

  • There is a current Student Deferral in place

  • Student is not enrolled in a current Class

  • Course Status is not Current Student

  • Course Start Date is not within the Current Week

Question 12

Question: When creating a Class timetable why might you not find a Teacher name in the list?

 Answer:

The Teacher matrix information for the selected Subject must be setup correctly. The Teacher matrix defines which Teacher can Teach which Subject and the Teacher knowledge level.

To setup the Teacher matrix, navigate to Teacher > Teacher Matrix.

image-20240402-024716.png

Question 13

Question: Which Icon in the Student Profile is used to approve a Student Course absence?

A. Diary

B. Interview

C. Defer

D. Upload

 Answer:

A. Diary

B. Interview

C. Defer

D. Upload

The Defer Icon is used to record and approve a Student Course absence.

image-20240422-014305.pngimage-20240422-000538.png

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