Introduction

The Multi Campus Feature (Optional Module) allows a Provider to create one or many campuses within the Higher-Ed Student Management System.

This is to ensure separation of application, enrolments, timetable, academic management etc. and information are distributed properly by the way of setting which Course and intake are provided for which campus. A single Campus can have one or many training locations/venues and addresses.

Campus Selection

On your Homepage, you can select the campus you will be working on by selecting the campus from the drop down menu found on the right top hand corner of the page (as shown below). This way, you can be assured that the information you are going to view is from the campus selected.

This feature can be managed as per the process below:

Add New Campus

Click Admin > Campus/Training Venue/Room
On the Setup Menu located on the right hand side, click Manage Campus. This will only be visible if this feature is enabled in the platform.

Enter Campus Name on the field provided e.g. Melbourne Campus.
Tick the box that corresponds Campus Status e.g. Default Campus, Active Campus.
Click Add New Campus to save.

A confirmation message will appear to indicate that new Campus has been saved and has been added on the Campus List (as shown below).

Campus Venue/Training Location

Click Admin > Campus/ Training Location/Room > Manage Venue

Enter relevant venue information. Make sure that you select the correct Campus for this venue.
Click Add New to Save.
A confirmation message will appear to indicate new training location has been added to the training location list (as shown below).

Note: After assigning a Venue Code, it cannot be further modified.

To edit the Location/Venue information, click the Edit Action Icon in the list.

Note that the Location/Venue that needs to be updated will be marked orange.
The system allows modification of the information for the Location/Venue.

Click Update to save.
A confirmation message will appear on the screen to indicate the change has been updated (as shown below).

To set a Location/Venue as Inactive, click the Inactive icon located on the action column (as shown below)

User confirmation of the Rooms to be set as inactive is required.

Confirmation message will appear to indicate venue has been set to Inactive. To make it active again, click the green icon

To delete a Location/Venue, click the Delete Action Icon . A message will appear to confirm it has been deleted.

Classrooms

Click Admin > Campus/ Training Location/Room > Manage Room.
Enter relevant Classroom information: Room ID, Room Name and Maximum seat capacity.

Select the training location/ venue from the drop-down menu.

Click Add New to Save.
A confirmation message will appear to indicate a new classroom has been added to the Classroom list.

Note: Once assigned, Venue Code and Room ID cannot be modified. Room Name and Max capacity can be modified by clicking the edit icon

Campus Bank

If you have multiple Campus the System supports individual bank details for each Campus.

Click Admin > Campus Bank

Select the relevant campus from the drop down-menu.
Enter Bank details e.g. Bank name, Branch, Account name, Account number, BSB, and Swift code (if applicable).
Click Add Details to save.

Staff Campus

Staff for each Campus can be managed by following the instructions below:

Click Staff > Manage Staff Campus

Search for the staff using search criteria available on the drop-down menus.

Click Search and the Staff information will appear on the list.
To assign the Campus to the relevant Staff on the list e.g. Sydney Campus, tick the staff to be assigned
Click Assign this campus to all below selected Staff

System will confirm the results once the Staff is assigned successfully (as shown below).

To individually assign Staff to a Campus, search for the Staff using the search criteria then tick the Campus on the right ( as shown below)

Once the Campus is ticked, the system result will appear to confirm successful update (as shown below).

Teacher Campus

Teachers for each Campus can be managed by following the instructions below:

Click Teacher

Course Campus

For existing Courses which will also be offered in the newly added Campus, you can manage this by following the directions below:

Click Courses > Course.
On the Course list, select the relevant Course and click the Edit Action Icon to edit the Course detail.

On the Course information section, make any changes as required.
On the Specific Information section, Select and tick the Campus/es that offers the Course (as shown below)

Click Record Now icon to save changes.
Confirmation message will appear on the page to indicate successful update.

Note – this is also applicable while adding a new Course, the relevant Campus can be selected.

Intake Dates

Click Courses > Intake Dates
On the drop-down menu, select the relevant Campus to set Intake dates for
Set up Intake Dates (details of this are documented elsewhere)
Click Add.

Note: Once the Intake Dates have been set up for a Campus, these will be shown during the application stage when the Campus is selected for the Course.

Application Form

Step 3 of the Application Form allows the applicant to select a Campus which will filter the Courses and Intake Dates that can be selected.

Applicant List

The Student Applicant list can also be filtered by selecting relevant Campus.

To manage this, follow the instructions below:

Click Offers > Offers Manage
Using the selection criteria, select Application status e.g. converted, Approved, offered etc. and relevant Campus.
Continue with the standard Application process using the system.

Manage Orientation

Student list can also be filtered by selecting relevant Campus.
To manage this, follow the instructions below:

Click Compliance > Manage Orientation
Use the selection criteria and relevant Campus to filter the Student List.
Continue with the standard Orientation process using the system.

Academic Management

To manage Student Academic progress when there are multiples courses in different Campus follow the instructions below:

Setting up Timetable

Click Timetable > Manage Class Timetable
Select the Campus e.g. Sydney campus
Proceed in Setting up class and class mode as per the usual Timetable set up process
Click Add New Class.

Note: Make sure that you select the correct Venue/Room for the Campus selected.

Manage Assessment Group

Click Timetable > Manage Assessment Group

Select the relevant Campus e.g. Sydney Campus
Follow the standard Timetable creation process
Click Add Class.

Timetable Report and Calendar View

Click Timetable > View Timetable
Select the relevant Campus e.g. Sydney Campus
To view a specific timetable, use the search criteria e.g. Year, Month, Course type, venue and relevant teacher/ trainer and timetable information will appear in Calendar view (as shown below).

Note: Timetable information can be exported in an Excel format by clicking the Excel icon

on the page.

Attendance Management

Generate Attendance list by Campus

Click Timetable > Print Attendance List
Select the Campus e.g. Sydney Campus
Enter search criteria e.g. selected Course type, Semester/term, Subject, Batch, Class, student status and week
Click View.
Class details for the selected semester, subject and class will appear as well as the student list for the semester.
Select your preferred format in generating Class attendance list - PDF or MSExcel.
Click Generate Class Attendance List to download list.

Refer to screenshot below for Class attendance roll generated in Excel format:

For Class attendance roll generated in PDF format, refer to the screenshot below:

Bulk Enrolment by Group

Click Compliance > Group Management > Bulk Enrolment by group
Select relevant campus e.g. Sydney campus
To find Students to enrol in bulk, select the relevant Course type, Course and Group
Click Get Students.

Tick the Students enrol and complete the enrolment action by selecting relevant details for students to be enrolled in bulk
Click Bulk Enrol

Bulk Enrolment by Subject

Click Compliance > Group management > Bulk Enrolment by Subject
Select Campus e.g. Sydney Campus.
Select relevant information to generate list of students to enrol e.g. Student type, Course type, Course, year and Intake date
Click Get Students.

Tick the Students enrol and complete the enrolment action by selecting relevant details for students to be enrolled in bulk
Click Bulk Enrol

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Related topics

Multi Campus Module