Introduction

Email Templates

Email templates are pre-designed and pre-formatted email messages that can be used repeatedly for various purposes such as sending offer letters, promotional emails, confirmation emails, welcome emails, or any other type of email communication. Email templates can save time and streamline email efforts by avoiding the need to create a new email from scratch every time there is a need to send a message.  Email templates can help create consistent and professional-looking emails.

Dynamic data in email templates refers to the ability to personalize or customize the content of an email message based on specific data or information related to the recipient. This data can include information such as the recipient's name, location, enrolment, or any other relevant information that is stored in the Meshed Platform.  Incorporating dynamic data into email templates can create highly targeted and relevant messages.

Meshed Platform

The Meshed Platform allows you to create templates for email and SMS. 

Examples of template uses:

• Welcome to Students.
• Orientation information
• Payment reminders
• Marketing information 
• Course Promotion related information

There are three Template Types available in the Meshed Platform:

• Predefined - templates that are ready for use. These can also be edited to suit requirements.
• Email - custom templates created that can be used when sending email.  These can use system identifiable parameters to automatically populate values e.g. Student first name, last name, date of birth (DOB), Student ID etc.
• SMS - custom templates created that can be used when sending SMS.

Templates

To use Templates navigate to Reports > Add/ Edit Email TemplateImage Removed

Predefined Templates

The Predefined Templates are created by Meshed when the system is setup, and are used by the System for auto email sending for various events e.g. online application submission, user forgot password, a new user account is created etc. Further detailed information is on the Predefined Email Templates page.

Predefined Templates can be edited to suit College requirements.  The Template name is restricted and cannot be modified, but the content and email subject can be modified.  Users need to have 'SAdmin' role to add or modify a Template.

Predefined Template functions:

• Edit/Modify
• File attachments
• Set Active/Inactive

To access the Predefined Email Templates, select Predefined Template in the Template Type drop-down menu. You can also filter your search by selecting text only Template or all (as shown below).

The Predefined Email Templates currently in the System are listed on the page.   Each Predefined Email Template listed has Action Icons to access additional functionality.

Modify

The content/text in Predefined Templates can be edited to suit College requirements:

1. Click the Edit Action Icon 
2. The Template Editor opens at the bottom of the page
3. Edit content as required
4. Click the Save Icon in the Template Editor 

File Attachments

The attachments for Predefined Templates can be managed to suit College requirements:

1. Click the Attachment Action Icon 
2. A pop up box will appear to allow you to attach file(s)

Active/Inactive

Predefined Templates can be set Active or Inactive to suit College requirements:

1. Click the locked Padlock Action Icon to set Inactive 
2. Click the Unlocked Padlock Action Icon to set Active 

Email Templates

Custom Email Templates can be created to suit College requirements and used when sending emails.  The Template name, recipient (e.g. Student, Agent, Staff), content and email subject can be modified.  Users need to have 'SAdmin' role to add or modify an Email Template.

Email Template functions:

• Add New
• Edit/Modify
• File attachments
• Set Active/Inactive
• Delete

To access the Email Templates, select Email Template in the Template Type drop-down menu. You can also filter your search by selecting the Recipient.

The Email Templates currently in the System are listed on the page.   Each Email Template listed has Action Icons to access additional functionality.

Add New

To create a new Email Template:

1. Click the New Template Action Icon 
2. The Template Editor opens at the bottom of the page
3. Enter Email Subject as required
4. Enter Template Name as required (cannot be a duplicate)
5. Select intended Recipient from the drop-down.
6. Enter content as required
7. Click the Save Icon in the Template Editor 

Modify

The content/text in Email Templates can be edited as required:

1. Click the Edit Action Icon 
2. The Template Editor opens at the bottom of the page
3. Edit content as required
4. Click the Save Icon in the Template Editor 

File Attachments

The attachments for Email Templates can be managed as required:

1. Click the Attachment Action Icon 
2. A pop up box will appear to allow you to attach file(s)

Active/Inactive

Email Templates can be set Active or Inactive as required:

1. Click the locked Padlock Action Icon to set Inactive 
2. Click the Unlocked Padlock Action Icon to set Active 

Delete

Email Templates can be deleted as required:

1. Click the Delete Action Icon to delete 

SMS Templates

Custom SMS Templates can be created to suit College requirements and used when sending SMS.  The Template name, recipient (e.g. Student, Agent, Staff), and content can be modified.  Users need to have 'SAdmin' role to add or modify an SMS Template.

SMS Template functions:

• Add New
• Edit/Modify
• Set Active/Inactive
• Delete

To access the SMS Templates, select SMS Template in the Template Type drop-down menu. You can also filter your search by selecting the Recipient.

The SMS Templates currently in the System are listed on the page.   Each SMS Template listed has Action Icons to access additional functionality.

Image Modified

Add New

To create a new SMS Template:

1. Click the New Template Action Icon 
2. Select intended Recipient from the drop-down.
3. Enter relevant information e.g. Template name and SMS Content
4. Click Save Template.

Modify 

The content/text in SMS Templates can be edited as required:

1. Click the Edit Action Icon 
2. The SMS Editor opens at the bottom of the page
3. Edit content as required
4. Click the Save Template

Active/Inactive

SMS Templates can be set Active or Inactive as required:

1. Click the locked Padlock Action Icon to set Inactive 
2. Click the Unlocked Padlock Action Icon to set Active 

Delete

SMS Templates can be deleted as required:

1. Click the Delete Action Icon to delete