TCSI Data Packet Descriptions
All VET Student Loan (VSL) providers (‘providers’) that are approved under the VET Student Loans Act 2016 are required to report data for the VSL Data Collections.
https://www.tcsisupport.gov.au/reporting/vsl/requirements (external link)
All data is reported in data packets, and each packet comprises data elements.
Data Packet | Details |
|---|---|
Course | The course packet is used to report data on the courses offered by each provider. The data collected through a course packet is referenced by one or more course admission packets. Providers are required to report a course packet for each ‘approved course’ in which they intend to admit one or more students. https://www.tcsisupport.gov.au/reporting/vsl/requirements/course/course-packet (external link) |
Delivery Location | The delivery location packet is used to report data on the delivery locations from which providers deliver their units of study. The data collected through a delivery location packet is referenced by one or more unit enrolment packets. Providers are required to report a delivery location packet for each location from which it delivers one or more units of study for which a student could be eligible to receive a VSL loan. https://www.tcsisupport.gov.au/reporting/vsl/requirements/campuses/delivery-location-packet (external link) |
| Student | The student packet is used to report key identity, address and demographic data for students at the provider. The data collected through a student packet is referenced by one or more course admission packets. Providers are required to report a student packet for every student who is to be admitted to an 'approved course' and who is eligible to apply for a VSL loan. https://www.tcsisupport.gov.au/reporting/vsl/requirements/students/student-packet (external link) |
| Course admission | The course admission packet is used to report the admission of students into courses and provide data on aspects of the student's admission and engagement in the course. Each course admission packet must be linked to an established student packet and established course packet. Providers are required to report a course admission packet each time a student who would be eligible to apply for a VSL loan is admitted to an 'approved course' of the provider. https://www.tcsisupport.gov.au/reporting/vsl/requirements/course-admissions/course-admission-packet (external link) |
| Unit enrolment | The unit enrolment packet is used to report a student’s enrolment in units of study. Each unit enrolment packet must be linked to an established course admission packet and established delivery location packet. Providers are required to report a unit enrolment packet for each occasion that a student enrols in a unit of study, where the student would be eligible to apply for a VSL loan and is admitted to an 'approved course' of the provider. https://www.tcsisupport.gov.au/reporting/vsl/requirements/unit-enrolments/unit-enrolment-packet (external link) |
Course
https://www.tcsisupport.gov.au/reporting/vsl/requirements/course/course-packet (external link)
Mapping Details
Element Name | Element Number | Description | Width | Type | Meshed Data | Meshed Field Name | Comment |
|---|---|---|---|---|---|---|---|
E609: Course effective from date | 609 | The date from which the specific piece of data is valid | 10 | Date | Course | Course Effective From Date | Entered when creating a Course. |
E307: Course code | 307 | A code which uniquely identifies each course within a Provider. | 10 | String | Course | Course Code | Entered when creating a Course. Cannot be modified. |
E596: Standard course duration | 596 | The standard duration of the course of study for a full-time student, in years and fractions of academic years | 4(3) | Decimal | Course | Course Duration | Entered when creating a Course. |
E308: Course name | 308 | The full name of the course | 210 | String | Course | Course Name | Entered when creating a Course. |
| E610: Course effective to date | 610 | The date up to and including which the specific piece of data is valid. | 10 | Date | Course | Course Effective to Date | Entered when creating a Course. |
| E350: Course of study load | 350 | The aggregated EFTSL value for a course of study, summed across all units of study which meet the academic requirements for the course of study. | 2(1) | Decimal | Course | Course Duration | Entered when creating a Course. Value is converted to years. |
Navigation: Courses > Course > Edit Course Detail Icon
Delivery location
https://www.tcsisupport.gov.au/reporting/vsl/requirements/campuses/delivery-location-packet (external link)
Mapping Details
Element Name | Element Number | Description | Width | Type | Meshed Data | Meshed Field Name | Comment |
|---|---|---|---|---|---|---|---|
| E625: Delivery location code | 625 | A unique code that identifies the location from which units of study are physically delivered A unique code for the delivery location that matches the ‘training organisation delivery location identifier’ reported through AVETMISS. | 10 | String | Manage Venue | Venue Code | Entered when creating a Venue. Cannot be modified. |
| E627: Delivery location street address | 627 | The street/unit number and street name for the location from which units of study are delivered The data must indicate the physical address of the location from which units are delivered and must not be a postal address. | 76 | String | Manage Venue | Address Combination of:
| Entered when creating a Venue. |
| E678: Delivery location suburb | 678 | Name of suburb/town/region where a unit of study is physically delivered This field must include a suburb or town name and should be meaningful in determining the delivery location. | 48 | String | Manage Venue | Suburb | Entered when creating a Venue. |
| E660: Delivery location country code | 660 | The overseas country code location of the delivery location where the student is studying the unit | 4 | String | Manage Venue | Country | Entered when creating a Venue. |
| E477: Delivery location postcode | 477 | The Australian postcode of the delivery location where the student is studying the unit | 4 | Integer | Manage Venue | Postcode | Entered when creating a Venue. |
| E630: Delivery location state | 630 | The Australian state for the location from which units of study are delivered The data must indicate the Australian State or Territory from which units of study are delivered, and must not be for the postal address. | 3 | String | Manage Venue | State | Entered when creating a Venue. |
E609: Campus effective from date | 609 | The date from which the specific piece of data is valid | 10 | Date | Manage Venue | Venue Effective From Date | Entered when creating a Venue. |
E610: Campus effective to date | 610 | The date up to and including which the specific piece of data is valid | 10 | Date | Manage Venue | Venue Effective To Date | Entered when creating a Venue. |
Navigation: Admin > Training Location/Room > Manage Venue
Student
https://www.tcsisupport.gov.au/reporting/vsl/requirements/students/student-packet (external link)
Mapping Details
Element Name | Element Number | Description | Width | Type | Meshed Data | Meshed Field Name | Comment |
|---|---|---|---|---|---|---|---|
E313: Student identification code | 313 | A code which uniquely identifies the student within the Provider and remains constant from year to year | 10 | String | Student Profile Information | Student ID | Generated when an Applicant is converted to a Student. Maximum length of 10 Characters. Cannot be modified. |
E314: Date of birth | 314 | The day, month and year of birth of the person | 10 | Date | Student Profile Information | Date of Birth | Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'. |
E315: Gender code | 315 | A code which identifies the gender of a person | 1 | String | Student Profile Information | Gender | Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'. |
| E316: Aboriginal and Torres Strait Islander code | 316 | A code which identifies whether or not the student/applicant identifies as being of Aboriginal and/or Torres Strait Islander descent | 1 | String | Student Profile Information | Are you of Australian Aboriginal or Torres Strait Islander origin | Entered during Application Step 2. Can be modified in 'Offer Manage' and 'Student Profile'. |
| E346: Country of birth code | 346 | A code representing the country of birth of a student | 4 | String | Student Profile Information | Citizenship Code | Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'. |
| E348: Language spoken at home code | 348 | A code indicating use of a language other than English at the person's residence | 4 | String | Student Profile Information | First Language | Entered during Application Step 2. Can be modified in 'Offer Manage' and 'Student Profile'. |
| E658: Residential address country code | 658 | The overseas country code of a student's/applicant's residence | 4 | String | Student Profile Information | Nationality | Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'. |
| E661: Term address country code | 661 | The overseas country code for the residence in which the student lives during the term/period of study, as most recently advised Term address is where a student lives during the term. This may or may not be the same as the student's residential address. | 4 | String | Student Profile Information | Country (Student current address) | Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'. |
| E319: Term address postcode | 319 | The Australian postcode for the residence in which the student lives during the term/period of study, as most recently advised Term address is where a student lives during the term. This may or may not be the same as the student's residential address. | 4 | String | Student Profile Information | Postcode (Student current address) | Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'. |
| E402: Student family name | 402 | The family name of the student/applicant | 40 | String | Student Profile Information | Family Name | Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'. |
| E403: Student given name - first | 403 | The first given name of the student/applicant | 40 | String | Student Profile Information | First Name | Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'. |
| E404: Student given name - others | 404 | The other given name or names of the student/applicant | 40 | String | Student Profile Information | Nickname | Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'. |
| E410: Residential address street | 410 | The street address of the student's residence | 255 | String | Student Profile Information | Street Name | Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'. |
| E469: Residential address suburb | 469 | The suburb of the student’s/applicant’s residence | 48 | String | Student Profile Information | City/Town/Suburb | Entered during Application Step 1. Can be modified in 'Offer Manage' and Student Profile'. |
| E470: Residential address state | 470 | The Australian state or territory of the student’s/applicant’s residence | 3 | String | Student Profile Information | State/Province | Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'. |
| E320: Residential address postcode | 320 | The Australian postcode of a student's/applicant's residence | 4 | String | Student Profile Information | Postcode | Entered during Application Step 1. Can be modified in 'Offer Manage' and Student Profile'. |
E584: Unique student identifier | 584 | A code assigned by the department which uniquely identifies an individual The Unique Student Identifier must be a valid identifier issued by the department. Required if the student accesses a VSL loan or if available. | 10 | String | Student Profile Information | Student USI number | Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'. Can be managed (Create, Retrieve, Verify) with USI Integration functionality (optional). |
| E358: Citizen resident code | 358 | A code indicating a student's/applicant’s citizenship and residence status | 1 | String | Student Profile Information | Student Type | Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'. |
| E347: Year of arrival in Australia | 347 | The year in which a student/applicant, not born in Australia, first arrived in Australia. | 4 | Integer | Student Profile TCSI Information | Year of Arrival in Australia | Entered during Offer management or after an Applicant is converted to a Student. |
| E572: Year left school | 572 | A code which identifies the year in which a commencing domestic student completed their highest level of school attainment Required if student is a domestic student | 4 | Integer | Student Profile TCSI Information | Year Left School | Entered during Offer management or after an Applicant is converted to a Student. |
| E612: Level left school | 612 | The highest level of school attainment for the commencing domestic student | 2 | Integer | Student Profile TCSI Information | Level Left School | Entered during Offer management or after an Applicant is converted to a Student. |
| E416: Tax file number | 416 | The tax file number for a student Required if the student accesses a VSL loan and has a TFN. A TFN must be provided for every student with a HELP debt | 9 | String | Student Profile TCSI Information | Tax File Number | Entered during Offer management or after an Applicant is converted to a Student. |
| E488: CHESSN | 488 | A code, allocated by the department, which uniquely identifies the student and remains constant from year to year Required if the student accesses a VSL loan. | 10 | String | Student Profile TCSI Information | CHESSN Number | Entered during Offer management or after an Applicant is converted to a Student. |
| E615: Disability code | 615 | Disability code identifies the type(s) of disability, impairment or long-term condition that a student indicates Required if the student reports that they have a disability | 2 | String | Student Profile TCSI Information | Disability Information | Entered during Offer management or after an Applicant is converted to a Student. |
Student ID
TCSI reporting has a maximum of 10 Characters for Student ID.
Student ID is managed in Admin > Configuration and Setup > Student ID Format (SAdmin or Admin roles)
Navigation: Student > Search > Student Profile Icon > Profile Icon
Student Profile Information
Student Profile Information can be entered and modified during several processes in the Meshed Platform:
- Application - Student Profile Information is initially entered during the Application process.
- Offer - Information entered during the Application process can be modified during the Offer Management process prior to Applicant conversion to Student.
- Student - Information from the Application and Offer Management processes can be modified during the Student Management process in the Student Profile.
Navigation: Student > Search > Student Profile Icon > TCSI VSL Icon > Student Information > Basic Information
Navigation: Student > Search > Student Profile Icon > TCSI VSL Icon > Student Information > Disability Information
Student Profile TCSI Information
Student Profile TCSI Information can be entered and modified during several processes in the Meshed Platform:
- Application - During the Application Process, Step 3 on the Application Form enables some TCSI information to be entered by the Applicant.
- Offer - Information can be entered and modified during the Offer Management process prior to Applicant conversion to Student.
- Student - Information from the Offer Management processes can be modified, or information can be entered and modified, during the Student Management process in the Student Profile.
Course admission
https://www.tcsisupport.gov.au/reporting/vsl/requirements/course-admissions/course-admission-packet (external link)
Mapping Details
Element Name | Element Number | Description | Width | Type | Meshed Data | Meshed Field Name | Comment |
|---|---|---|---|---|---|---|---|
E313: Student identification code | 313 | A code which uniquely identifies the student within the Provider and remains constant from year to year | 10 | String | Student Profile Information | Student ID | Generated when an Applicant is converted to a Student. Maximum length of 10 Characters. Cannot be modified. |
E307: Course code | 307 | A code which uniquely identifies each course within a Provider | 10 | String | Course | Course Code | Entered when creating a Course. Cannot be modified. |
| E534: Course of study commencement date | 534 | The date on which the student commenced the current course of study | 10 | Date | Student Profile TCSI Information | Additional Information : Commencement Date | Entered during Offer management or after an Applicant is converted to a Student. |
| E599: Course outcome code | 599 | A code which categorises the outcome of a student’s course Required if the student is no longer enrolled in the course or has formally deferred | 1 | String | Student Course Information | Status | Entered during Offer management or after an Applicant is converted to a Student. |
| E592: Course outcome date | 592 | The date on which a student completed their course of study Required if a course of study (including an enabling course) or a bridging course for overseas-trained professionals is completed | 10 | Date | Student Course Information | Completion Date | Entered during Offer management or after an Applicant is converted to a Student. |
| E620: Highest attainment code | 620 | Highest attainment identifies the highest level of prior educational achievement successfully completed by the student | 3 | String | Student Profile TCSI Information | Highest Attainment Code | Entered during Offer management or after an Applicant is converted to a Student. |
| E330: Type of attendance code | 330 | A code which identifies whether a student is classified as being full-time or part-time VET providers are to report the code that best reflects the student’s attendance while undertaking the course. | 1 | String | Student Profile TCSI Information | Attendance Type | Entered during Offer management or after an Applicant is converted to a Student. |
| E327: Basis for admission code | 327 | A code which identifies the applicant background and, for those with recent secondary education, the main assessment pathway used by the education provider in making an offer of admission to a course | 2 | String | Student Profile TCSI Information | Basis for Admission Code | Entered during Offer management or after an Applicant is converted to a Student. |
| E560: Credit used value | 560 | The EFTSL value of credit/RPL used towards the requirements of the course Required if credit is used | 4(3) | Decimal | Student Profile TCSI Information | Previous RTS EFTSL | Entered during Offer management or after an Applicant is converted to a Student. |
| E561: Credit basis code | 561 | A code which records the nature of the study for which credit /RPL was offered Required if credit is used | 4 | String | Student Profile TCSI Information | Credit Used Selection: Previous Study RPL or Credit Offered | Entered during Offer management or after an Applicant is converted to a Student. |
| E575: Study reason code | 575 | Study Reason code identifies the student's main reason for study Study Reason Identifier must be a valid code. | 2 | String | Student Course Information | Study Reason | Entered during Offer management or after an Applicant is converted to a Student. |
| E576: Labour force status code | 576 | Labour Force Status Identifier describes a student's employment status | 2 | String | Student Profile Information | Which BEST describes your current employment status? | Entered during Offer management or after an Applicant is converted to a Student. |
Student ID
TCSI reporting has a maximum of 10 Characters for Student ID.
Student ID is managed in Admin > Configuration and Setup > Student ID Format (SAdmin or Admin roles)
Navigation: Courses > Course > Edit Course Detail Icon
Navigation: Student > Search > Student Profile Icon > Profile Icon
Navigation: Student > Search > Student Profile Icon > Course Icon > Edit Selected Course Icon
Navigation: Student > Search > Student Profile Icon > TCSI VSL Icon > Student Course Information > Student Course Information
Navigation: Student > Search > Student Profile Icon > TCSI VSL Icon > Student Course Information > Student Course Information > Previous Study RPL or Credit Offered
Student Profile TCSI Information
Student Profile TCSI Information can be entered and modified during several processes in the Meshed Platform:
- Application - During the Application Process, Step 3 on the Application Form enables some TCSI information to be entered by the Applicant.
- Offer - Information can be entered and modified during the Offer Management process prior to Applicant conversion to Student.
- Student - Information from the Offer Management processes can be modified, or information can be entered and modified, during the Student Management process in the Student Profile.
Unit enrolment
https://www.tcsisupport.gov.au/reporting/vsl/requirements/unit-enrolments/unit-enrolment-packet (external link)
Mapping Details
Element Name | Element Number | Description | Width | Type | Meshed Data | Meshed Field Name | Comment |
|---|---|---|---|---|---|---|---|
| E313: Student identification code | 313 | A code which uniquely identifies the student within the Provider and remains constant from year to year | 10 | String | Student Profile Information | Student ID | Generated when an Applicant is converted to a Student. Maximum length of 10 Characters. Cannot be modified. |
E354: Unit of study code | 354 | A code which uniquely identifies a unit of study | 12 | String | Subject | Subject Code | Entered when creating a Subject. Cannot be modified. |
E464: Discipline code | 464 | A code which uniquely identifies the discipline to which a unit of study is classified by the Provider | 6 | String | Subject | Discipline Code Combination of:
| Entered when creating a Subject. |
| E622: Unit of study year-long indicator | 622 | An indicator of units of study that are full year units | 5 | Boolean | Subject | Unit of study year long indicator (E622) | Entered when creating a Subject. |
| E489: Unit of study census date | 489 | The year, month and day which is the census date of the unit of study | 10 | Date | Student Subject Enrolment - FEE-HELP | Census Date | Entered when enrolling a Student in a Subject. Subject Enrolment Census date is the initial value. |
| E600: Unit of study commencement date | 600 | The date on which the student commences the unit of study | 10 | Date | Student Subject Enrolment | Activity start date | Entered when enrolling a Student in a Subject. |
| E355: Unit of study status code | 355 | A code which categorises the status of a student's unit of study | 1 | String | Student Subject Enrolment | Final Outcome | Entered after enrolling a Student in a Subject. |
| E601: Unit of study outcome date | 601 | The expected or actual date of the outcome for a student’s unit of study | 10 | Date | Student Subject Enrolment - FEE-HELP | Subject Completion Date | Entered after enrolling a Student in a Subject. |
| E329: Mode of attendance code | 329 | A code which identifies the mode of attendance by which the student undertakes a unit of study OR the mode of attendance for a preference or offered course as indicated by an applicant | 1 | String | Student Subject Enrolment - FEE-HELP | Mode of attendance | Entered after enrolling a Student in a Subject. |
| E490: Student status code | 490 | A code which indicates the student status for a unit of study, OS-HELP or SA-HELP loan | 3 | String | Student Subject Enrolment - FEE-HELP | Student Status Code | Entered after enrolling a Student in a Subject. |
| E446: Remission reason code | 446 | A code which identifies the reason for a remission Required if unit of study is remitted for the student | 2 | String | Student Subject Enrolment - FEE-HELP | Remission Reason | Entered after enrolling a Student in a Subject |
| E339: EFTSL | 339 | The EFTSL value representing the student load for a unit of study | 10(9) | Decimal | Student Subject Enrolment - FEE-HELP | EFTSL Value | Entered after enrolling a Student in a Subject. The value for EFTSL Study Load in Course Subject Details is the initial value. |
| E384: Amount charged | 384 | Amount charged for the unit of study or student services and amenities fee | 7(2) | Decimal | Student Subject Enrolment - FEE-HELP | Subject Tuition Fee | Entered after enrolling a Student in a Subject. The value for Domestic Subject Fee or Subject Fee in Course Subject Details, depending on Student origin, is the initial value. |
| E381: Amount paid upfront | 381 | The student contribution or tuition fee amount which will be or has been paid for a unit of study or the amount of student services and amenities fees which will be or has been paid by the student | 7(2) | Decimal | Student Subject Enrolment - FEE-HELP | Amount Paid/Fee Paid Upfront | Entered after enrolling a Student in a Subject. |
E529: Loan fee | 529 | The loan fee for a unit of study | 7(2) | Decimal | Student Subject Enrolment - FEE-HELP | Loan Fee | Entered after enrolling a Student in a Subject. |
| E558: HELP loan amount | 558 | The HELP loan amount for a unit of study or SA-HELP loan | 7(2) | Decimal | Student Subject Enrolment - FEE-HELP | Help Loan Amount | Entered after enrolling a Student in a Subject. The calculated difference between the Subject Tuition Fee value and the Amount Paid/Fee Paid Upfront value is the initial value. |
| E625: Delivery location code | 625 | A unique code that identifies the location from which units of study are physically delivered A unique code for the delivery location that matches the ‘training organisation delivery location identifier’ reported through AVETMISS. | 10 | String | Manage Venue. | Venue Code | Entered when creating a Venue. Cannot be modified. |
| E619: Course assurance indicator | 619 | An indicator that identifies whether the student’s enrolment in the unit of study is the result of an approved VET Student Loans course assurance arrangement | 5 | Boolean | Student Subject Enrolment - FEE-HELP | Course Assurance Indicator | Entered after enrolling a Student in a Subject. |
| E577: Recognition of prior learning code | 577 | A code indicating whether the unit enrolment is to grant status for recognition of prior learning | 1 | String |
Navigation: Course > Subject > Edit Subject Detail Icon
Navigation: Admin > Training Location/Room > Manage Venue
Navigation: Student > Search > Student Profile Icon > Result Icon > Update Student Module/Subject Outcome Icon
