Course of study

The course of study packet is used to report data on what courses of study are offered by each provider.

The data collected through a course of study packet is referenced by one or more course packets.

Providers are required to report a course of study packet for each course of study in which they intend to admit one or more students.

https://www.tcsisupport.gov.au/requirements/hestudent/courses-of-study/source-of-study-packet (external link)

Course 

The course packet is used to report data on the courses offered by each provider.

Each course packet must be linked to an established course of study packet.

Providers are required to report a course packet for each course in which they intend to admit or complete one or more students.

https://www.tcsisupport.gov.au/reporting/hestudent/courses-group/course-packet (external link)

Campus

The campus packet is used to report data on the campuses from which providers deliver their courses.

The data collected through a campus packet is referenced by one or more course on campus packets.

Providers are required to report a campus packet for each campus from which it delivers one or more courses that are within the scope of the course on campus packet.

https://www.tcsisupport.gov.au/reporting/hestudent/campuses-group/campus-packet (external link)

Course on campus

The course on campus packet is used to report which courses are delivered from which campuses and to provide data on the features of the courses as delivered at each campus.

Each course on campus packet must be linked to an established campus packet and an established course packet.

Providers are required to report a course on campus packet for:

• every undergraduate course (does not include enabling courses) that is undertaken by domestic students at an Australian campus

• every postgraduate course work course that is undertaken by domestic students at an Australian campus

• all courses delivered at an offshore campus.

https://www.tcsisupport.gov.au/reporting/hestudent/courses-on-campus-group/course-on-campus-packet (external link)

Student

The student packet is used to report key identity, address and demographic data for students at the provider.

Providers are required to report a student packet for every student or person that the provider:

• admits to a course

• grants a higher education award to, or

• enrols in a unit of study.

https://www.tcsisupport.gov.au/reporting/hestudent/students-group/student-packet (external link)

Course admission

The course admission packet is used to report the admission of students into courses and provide data on aspects of the student's admission and engagement in the course.

Each course admission packet must be linked to an established student packet and established course packet.

Providers are required to report a course admission packet each time a student is admitted to a course of the provider where the student may need to enrol in units of study to complete the course.

https://www.tcsisupport.gov.au/reporting/hestudent/course-admissions-group/Course-admission-packet (external link)

Unit enrolment

The unit enrolment packet is used to report a student’s enrolment in units of study.

Each unit enrolment packet must be linked to an established course admission packet.

Providers are required to report a unit enrolment packet for each occasion that a student enrols in a unit of study with the provider where:

• the provider delivers teaching resources

• the provider sets or charges student contributions or tuition fees

• the unit of study is wholly work experience in industry, or

• the unit of study is undertaken by a domestic student as part of a formal overseas exchange program and will count as credit towards a course with the provider and for which the overseas provider is not charging tuition fees,

except for units of study:

• undertaken by overseas students in Australia as part of a formal exchange program where the student is not being charged tuition fees by the provider

• for English language intensive courses for overseas students (ELICOS)

• for which the cost of resources are met by another Australian provider

• involving work experience undertaken as a requirement of a course but which does not meet the definition of work experience in industry or does not count as credit towards the course's total credit requirements

• leading to the award of a higher doctorate

• for cross-institutional programs where the provider is not meeting the cost of the resources for the unit of study (these unit enrolments are to be reported by the provider that is meeting the cost of the resources)

• where the student has been granted an exemption or deferral

• undertaken by a domestic student as part of a formal overseas exchange program that will not count as credit towards a course with the provider.

https://www.tcsisupport.gov.au/reporting/hestudent/unit-enrolments-group/unit-enrolment-packet (external link)

SA-HELP loan

The SA-HELP loan packet is used to report SA-HELP loans.

Each SA-HELP loan packet must be linked to an established student packet.

Providers are required to report a SA-HELP loan packet for each SA-HELP loan provided to a student.

https://www.tcsisupport.gov.au/reporting/hestudent/SA-HELP-loans-group/SA-HELP-loan-packet (external link)

OS-HELP loan

The OS-HELP loan packet is used to report OS-HELP loans.

Each OS-HELP loan packet must be linked to an established course admission packet.

Providers are required to report an OS-HELP loan packet for each OS-HELP loan paid to a student.

https://www.tcsisupport.gov.au/reporting/hestudent/OS-HELP-loans-group/OS-HELP-loan-packet (external link)

E533: Course of study code

533

A code which uniquely identifies a course of study record.

Required for all in-scope courses of study.

10

Numeric

Course

National Code

Entered when creating a Course.

E394: Course of study name

394

The full name of a course of study.

Required for all in-scope courses of study.

210

String

Course

Course Name

Entered when creating a Course.

E350: Course of study load

350

The aggregated EFTSL value for a course of study, summed across all units of study which meet the academic requirements for the course of study.

Required for all in-scope courses of study, except:

• higher doctorates

• cross-institutional programs

• non-award courses

• OUA programs

2(1)

Decimal

Higher Education Additional Information

Study Load

Entered after creating a Course.

E310: Course of study type

310

A code which indicates the type of course.

Required for all in-scope courses of study.

2

String

Higher Education Additional Information

Study Type

Entered after creating a Course.

E455: Combined course of study indicator

455

An indicator of whether a course of study is a combined course of study.

Required for all in-scope courses of study.

5

Boolean

Higher Education Additional Information

Combined Course Of Study

Entered after creating a Course.

E533: Course of study code

533

A code which uniquely identifies a course of study record.

Required for all in-scope courses.

10

Numeric

Course

National Code

Entered when creating a Course.

E609: Course effective from date

609

The date from which the specific piece of data is valid.

Required for all in-scope courses.

10

Date

Course

Course Effective From Date

Entered when creating a Course.

E307: Course code

307

A code which uniquely identifies each course within a Provider.

Required for all in-scope courses.

10

String

Course

Course Code

Entered when creating a Course.

Cannot be modified.

E596: Standard course duration

596

The standard duration of the course of study for a full-time student, in years and fractions of academic years.

Required for all in-scope courses.

4(3)

Decimal

Course

Course Duration

Entered when creating a Course.

E308: Course name

308

The full name of the course.

Required for all in-scope courses.

210

String

Course

Course Name

Entered when creating a Course.

E610: Course effective to date

610

The date up to and including which the specific piece of data is valid.

Optional.

10

Date

Course

Course Effective to Date

Entered when creating a Course.

E461: Field of education code

461

A code which identifies the field of education to which the course is classified.

Required for all in-scope courses.

6

String

Higher Education Additional Information

Field of Education

Combination of:

• Broad Type

• Narrow Type

• Narrow Sub Type

Entered after creating a Course.

E462: Field of education supplementary code

462

A code which identifies the supplementary field of education to which a combined course is classified.

Required for all in-scope courses.

6

String

Higher Education Additional Information

Supplementary Field of Education 

Combination of:

• Broad Type

• Narrow Type

• Narrow Sub Type

Entered after creating a Course.

E312: Special course type

312

A code which identifies courses of special interest to the department.

Required for all in-scope courses that are of special interest as defined at E312.

2

String

Higher Education Additional Information

Special Course Type

Entered after creating a Course.

E525: Campus suburb

525

Name of suburb/town/region where the campus is located.

Required for all in-scope campuses.

48

String

Manage Venue

Suburb

Entered when creating a Venue.

E644: Campus country code

644

The overseas country code of the campus where the course is being offered.

Required for all in-scope campuses.

4

String

Manage Venue

Country

Entered when creating a Venue.

E609: Campus effective from date

609

The date from which the specific piece of data is valid.

Required for all in-scope campuses.

10

Date

Manage Venue

Venue Effective From Date

Entered when creating a Venue.

This value is also used when filtering data during TCSI Reporting.

E559: Campus postcode

559

The Australian postcode campus of the Provider where the course is being offered.

Required for all in-scope campuses in Australia.

4

String

Manage Venue

Postcode

Entered when creating a Venue.

E610: Campus effective to date

610

The date up to and including which the specific piece of data is valid.

Optional.

10

Date

Manage Venue

Venue Effective To Date

Entered when creating a Venue.