Course 

The course packet is used to report data on the courses offered by each provider.

The data collected through a course packet is referenced by one or more course admission packets.

Providers are required to report a course packet for each ‘approved course’ in which they intend to admit one or more students.

https://www.tcsisupport.gov.au/reporting/vsl/requirements/course/course-packet (external link)

Delivery Location

The delivery location packet is used to report data on the delivery locations from which providers deliver their units of study.

The data collected through a delivery location packet is referenced by one or more unit enrolment packets.

Providers are required to report a delivery location packet for each location from which it delivers one or more units of study for which a student could be eligible to receive a VSL loan.

https://www.tcsisupport.gov.au/reporting/vsl/requirements/campuses/delivery-location-packet (external link)

Student

The student packet is used to report key identity, address and demographic data for students at the provider.

The data collected through a student packet is referenced by one or more course admission packets.

Providers are required to report a student packet for every student who is to be admitted to an 'approved course' and who is eligible to apply for a VSL loan.

https://www.tcsisupport.gov.au/reporting/vsl/requirements/students/student-packet (external link)

Course admission

The course admission packet is used to report the admission of students into courses and provide data on aspects of the student's admission and engagement in the course.

Each course admission packet must be linked to an established student packet and established course packet.

Providers are required to report a course admission packet each time a student who would be eligible to apply for a VSL loan is admitted to an 'approved course' of the provider.

https://www.tcsisupport.gov.au/reporting/vsl/requirements/course-admissions/course-admission-packet (external link)

Unit enrolment

The unit enrolment packet is used to report a student’s enrolment in units of study.

Each unit enrolment packet must be linked to an established course admission packet and established delivery location packet.

Providers are required to report a unit enrolment packet for each occasion that a student enrols in a unit of study, where the student would be eligible to apply for a VSL loan and is admitted to an 'approved course' of the provider.

https://www.tcsisupport.gov.au/reporting/vsl/requirements/unit-enrolments/unit-enrolment-packet (external link)

E609: Course effective from date

609

The date from which the specific piece of data is valid

10

Date

Course

Course Effective From Date

Entered when creating a Course.

E307: Course code

307

A code which uniquely identifies each course within a Provider.

10

String

Course

Course Code

Entered when creating a Course.

Cannot be modified.

E596: Standard course duration

596

The standard duration of the course of study for a full-time student, in years and fractions of academic years

4(3)

Decimal

Course

Course Duration

Entered when creating a Course.

E308: Course name

308

The full name of the course

210

String

Course

Course Name

Entered when creating a Course.

E610: Course effective to date

610

The date up to and including which the specific piece of data is valid.

10

Date

Course

Course Effective to Date

Entered when creating a Course.

E350: Course of study load

350

The aggregated EFTSL value for a course of study, summed across all units of study which meet the academic requirements for the course of study.

2(1)

Decimal

Course

Course Duration

Entered when creating a Course.

Value is converted to years.

E625: Delivery location code

625

A unique code that identifies the location from which units of study are physically delivered

A unique code for the delivery location that matches the ‘training organisation delivery location identifier’ reported through AVETMISS.

10

String

Manage Venue

Venue Code

Entered when creating a Venue.

Cannot be modified.

E627: Delivery location street address

627

The street/unit number and street name for the location from which units of study are delivered

The data must indicate the physical address of the location from which units are delivered and must not be a postal address.

76

String

Manage Venue

Address

Combination of:

• Building/property name

• Flat/unit details

• Street number

• Street name

Entered when creating a Venue.

E678: Delivery location suburb

678

Name of suburb/town/region where a unit of study is physically delivered

This field must include a suburb or town name and should be meaningful in determining the delivery location.

48

String

Manage Venue

Suburb

Entered when creating a Venue.

E660: Delivery location country code

660

The overseas country code location of the delivery location where the student is studying the unit

4

String

Manage Venue

Country

Entered when creating a Venue.

E477: Delivery location postcode

477

The Australian postcode of the delivery location where the student is studying the unit

4

Integer

Manage Venue

Postcode

Entered when creating a Venue.

E630: Delivery location state

630

The Australian state for the location from which units of study are delivered

The data must indicate the Australian State or Territory from which units of study are delivered, and must not be for the postal address.

3

String

Manage Venue

State

Entered when creating a Venue.

E609: Campus effective from date

609

The date from which the specific piece of data is valid

10

Date

Manage Venue

Venue Effective From Date

Entered when creating a Venue.

This value is also used when filtering data during TCSI Reporting.

E610: Campus effective to date

610

The date up to and including which the specific piece of data is valid

10

Date

Manage Venue

Venue Effective To Date

Entered when creating a Venue.

E313: Student identification code

313

A code which uniquely identifies the student within the Provider and remains constant from year to year

10

String

Student Profile Information

Student ID

Generated when an Applicant is converted to a Student. 

Maximum length of 10 Characters.

Cannot be modified.

E314: Date of birth

314

The day, month and year of birth of the person

10

Date

Student Profile Information

Date of Birth

Entered during Application Step 1.

Can be modified in 'Offer Manage' and 'Student Profile'.

E315: Gender code

315

A code which identifies the gender of a person

1

String

Student Profile Information

Gender

Entered during Application Step 1.

Can be modified in 'Offer Manage' and 'Student Profile'.

E316: Aboriginal and Torres Strait Islander code

316

A code which identifies whether or not the student/applicant identifies as being of Aboriginal and/or Torres Strait Islander descent

1

String

Student Profile Information

Are you of Australian Aboriginal or Torres Strait Islander origin

Entered during Application Step 2.

Can be modified in 'Offer Manage' and 'Student Profile'.

E346: Country of birth code

346

A code representing the country of birth of a student

4

String

Student Profile Information

Citizenship Code

Entered during Application  Step 1.

Can be modified in 'Offer Manage' and 'Student Profile'.

E348: Language spoken at home code

348

A code indicating use of a language other than English at the person's residence

4

String

Student Profile Information

First Language

Entered during Application Step 2.

Can be modified in 'Offer Manage' and 'Student Profile'.

E658: Residential address country code

658

The overseas country code of a student's/applicant's residence

4

String

Student Profile Information

Nationality

Entered during Application Step 1.

Can be modified in 'Offer Manage' and 'Student Profile'.

E661: Term address country code

661

The overseas country code for the residence in which the student lives during the term/period of study, as most recently advised

Term address is where a student lives during the term. This may or may not be the same as the student's residential address.

4

String

Student Profile Information

Country

(Student current address)

Entered during Application Step 1.

Can be modified in 'Offer Manage' and 'Student Profile'.

E319: Term address postcode

319

The Australian postcode for the residence in which the student lives during the term/period of study, as most recently advised

Term address is where a student lives during the term. This may or may not be the same as the student's residential address.

4

String

Student Profile Information

Postcode

(Student current address)

Entered during Application Step 1.

Can be modified in 'Offer Manage' and 'Student Profile'.

E402: Student family name

402

The family name of the student/applicant

40

String

Student Profile Information

Family Name

Entered during Application Step 1.

Can be modified in 'Offer Manage' and 'Student Profile'.

E403: Student given name - first

403

The first given name of the student/applicant

40

String

Student Profile Information

First Name

Entered during Application Step 1.

Can be modified in 'Offer Manage' and 'Student Profile'.

E404: Student given name - others

404

The other given name or names of the student/applicant

40

String

Student Profile Information

Nickname

Entered during Application Step 1.

Can be modified in 'Offer Manage' and 'Student Profile'.

E410: Residential address street

410

The street address of the student's residence

255

String

Student Profile Information

Street Name

Entered during Application Step 1.

Can be modified in 'Offer Manage' and 'Student Profile'.