TCSI Data Packet Descriptions

All VET Student Loan (VSL) providers (‘providers’) that are approved under the VET Student Loans Act 2016 are required to report data for the VSL Data Collections.

https://www.tcsisupport.gov.au/reporting/vsl/requirements (external link)

All data is reported in data packets, and each packet comprises data elements.

Data Packet	Details
Course	The course packet is used to report data on the courses offered by each provider. The data collected through a course packet is referenced by one or more course admission packets. Providers are required to report a course packet for each ‘approved course’ in which they intend to admit one or more students. https://www.tcsisupport.gov.au/reporting/vsl/requirements/course/course-packet (external link)
Delivery Location	The delivery location packet is used to report data on the delivery locations from which providers deliver their units of study. The data collected through a delivery location packet is referenced by one or more unit enrolment packets. Providers are required to report a delivery location packet for each location from which it delivers one or more units of study for which a student could be eligible to receive a VSL loan. https://www.tcsisupport.gov.au/reporting/vsl/requirements/campuses/delivery-location-packet (external link)
Student	The student packet is used to report key identity, address and demographic data for students at the provider. The data collected through a student packet is referenced by one or more course admission packets. Providers are required to report a student packet for every student who is to be admitted to an 'approved course' and who is eligible to apply for a VSL loan. https://www.tcsisupport.gov.au/reporting/vsl/requirements/students/student-packet (external link)
Course admission	The course admission packet is used to report the admission of students into courses and provide data on aspects of the student's admission and engagement in the course. Each course admission packet must be linked to an established student packet and established course packet. Providers are required to report a course admission packet each time a student who would be eligible to apply for a VSL loan is admitted to an 'approved course' of the provider. https://www.tcsisupport.gov.au/reporting/vsl/requirements/course-admissions/course-admission-packet (external link)
Unit enrolment	The unit enrolment packet is used to report a student’s enrolment in units of study. Each unit enrolment packet must be linked to an established course admission packet and established delivery location packet. Providers are required to report a unit enrolment packet for each occasion that a student enrols in a unit of study, where the student would be eligible to apply for a VSL loan and is admitted to an 'approved course' of the provider. https://www.tcsisupport.gov.au/reporting/vsl/requirements/unit-enrolments/unit-enrolment-packet (external link)

Course

https://www.tcsisupport.gov.au/reporting/vsl/requirements/course/course-packet (external link)

Mapping Details

Element Name	Element Number	Description	Width	Type	Meshed Data	Meshed Field Name	Comment
E609: Course effective from date	609	The date from which the specific piece of data is valid	10	Date	Course	Course Effective From Date	Entered when creating a Course.
E307: Course code	307	A code which uniquely identifies each course within a Provider.	10	String	Course	Course Code	Entered when creating a Course. Cannot be modified.
E596: Standard course duration	596	The standard duration of the course of study for a full-time student, in years and fractions of academic years	4(3)	Decimal	Course	Course Duration	Entered when creating a Course.
E308: Course name	308	The full name of the course	210	String	Course	Course Name	Entered when creating a Course.
E610: Course effective to date	610	The date up to and including which the specific piece of data is valid.	10	Date	Course	Course Effective to Date	Entered when creating a Course.
E350: Course of study load	350	The aggregated EFTSL value for a course of study, summed across all units of study which meet the academic requirements for the course of study.	2(1)	Decimal	Course	Course Duration	Entered when creating a Course. Value is converted to years.

Navigation: Courses > Course > Edit Course Detail Icon

Delivery location

https://www.tcsisupport.gov.au/reporting/vsl/requirements/campuses/delivery-location-packet (external link)

Mapping Details

Element Name	Element Number	Description	Width	Type	Meshed Data	Meshed Field Name	Comment
E625: Delivery location code	625	A unique code that identifies the location from which units of study are physically delivered A unique code for the delivery location that matches the ‘training organisation delivery location identifier’ reported through AVETMISS.	10	String	Manage Venue	Venue Code	Entered when creating a Venue. Cannot be modified.
E627: Delivery location street address	627	The street/unit number and street name for the location from which units of study are delivered The data must indicate the physical address of the location from which units are delivered and must not be a postal address.	76	String	Manage Venue	Address Combination of: Building/property name Flat/unit details Street number Street name	Entered when creating a Venue.
E678: Delivery location suburb	678	Name of suburb/town/region where a unit of study is physically delivered This field must include a suburb or town name and should be meaningful in determining the delivery location.	48	String	Manage Venue	Suburb	Entered when creating a Venue.
E660: Delivery location country code	660	The overseas country code location of the delivery location where the student is studying the unit	4	String	Manage Venue	Country	Entered when creating a Venue.
E477: Delivery location postcode	477	The Australian postcode of the delivery location where the student is studying the unit	4	Integer	Manage Venue	Postcode	Entered when creating a Venue.
E630: Delivery location state	630	The Australian state for the location from which units of study are delivered The data must indicate the Australian State or Territory from which units of study are delivered, and must not be for the postal address.	3	String	Manage Venue	State	Entered when creating a Venue.
E609: Campus effective from date	609	The date from which the specific piece of data is valid	10	Date	Manage Venue	Venue Effective From Date	Entered when creating a Venue. This value is also used when filtering data during TCSI Reporting.
E610: Campus effective to date	610	The date up to and including which the specific piece of data is valid	10	Date	Manage Venue	Venue Effective To Date	Entered when creating a Venue.

Navigation: Admin > Training Location/Room > Manage Venue

Student

https://www.tcsisupport.gov.au/reporting/vsl/requirements/students/student-packet (external link)

Mapping Details

Element Name	Element Number	Description	Width	Type	Meshed Data	Meshed Field Name	Comment
E313: Student identification code	313	A code which uniquely identifies the student within the Provider and remains constant from year to year	10	String	Student Profile Information	Student ID	Generated when an Applicant is converted to a Student. Maximum length of 10 Characters. Cannot be modified.
E314: Date of birth	314	The day, month and year of birth of the person	10	Date	Student Profile Information	Date of Birth	Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'.
E315: Gender code	315	A code which identifies the gender of a person	1	String	Student Profile Information	Gender	Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'.
E316: Aboriginal and Torres Strait Islander code	316	A code which identifies whether or not the student/applicant identifies as being of Aboriginal and/or Torres Strait Islander descent	1	String	Student Profile Information	Are you of Australian Aboriginal or Torres Strait Islander origin	Entered during Application Step 2. Can be modified in 'Offer Manage' and 'Student Profile'.
E346: Country of birth code	346	A code representing the country of birth of a student	4	String	Student Profile Information	Citizenship Code	Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'.
E348: Language spoken at home code	348	A code indicating use of a language other than English at the person's residence	4	String	Student Profile Information	First Language	Entered during Application Step 2. Can be modified in 'Offer Manage' and 'Student Profile'.
E658: Residential address country code	658	The overseas country code of a student's/applicant's residence	4	String	Student Profile Information	Nationality	Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'.
E661: Term address country code	661	The overseas country code for the residence in which the student lives during the term/period of study, as most recently advised Term address is where a student lives during the term. This may or may not be the same as the student's residential address.	4	String	Student Profile Information	Country (Student current address)	Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'.
E319: Term address postcode	319	The Australian postcode for the residence in which the student lives during the term/period of study, as most recently advised Term address is where a student lives during the term. This may or may not be the same as the student's residential address.	4	String	Student Profile Information	Postcode (Student current address)	Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'.
E402: Student family name	402	The family name of the student/applicant	40	String	Student Profile Information	Family Name	Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'.
E403: Student given name - first	403	The first given name of the student/applicant	40	String	Student Profile Information	First Name	Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'.
E404: Student given name - others	404	The other given name or names of the student/applicant	40	String	Student Profile Information	Nickname	Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'.
E410: Residential address street	410	The street address of the student's residence	255	String	Student Profile Information	Street Name	Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'.
E469: Residential address suburb	469	The suburb of the student’s/applicant’s residence	48	String	Student Profile Information	City/Town/Suburb	Entered during Application Step 1. Can be modified in 'Offer Manage' and Student Profile'.
E470: Residential address state	470	The Australian state or territory of the student’s/applicant’s residence	3	String	Student Profile Information	State/Province	Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'.
E320: Residential address postcode	320	The Australian postcode of a student's/applicant's residence	4	String	Student Profile Information	Postcode	Entered during Application Step 1. Can be modified in 'Offer Manage' and Student Profile'.
E584: Unique student identifier	584	A code assigned by the department which uniquely identifies an individual The Unique Student Identifier must be a valid identifier issued by the department. Required if the student accesses a VSL loan or if available.	10	String	Student Profile Information	Student USI number	Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'. Can be managed (Create, Retrieve, Verify) with USI Integration functionality (optional).
E358: Citizen resident code	358	A code indicating a student's/applicant’s citizenship and residence status	1	String	Student Profile Information	Student Type	Entered during Application Step 1. Can be modified in 'Offer Manage' and 'Student Profile'.
E347: Year of arrival in Australia	347	The year in which a student/applicant, not born in Australia, first arrived in Australia.	4	Integer	Student Profile TCSI Information	Year of Arrival in Australia	Entered during Offer management or after an Applicant is converted to a Student.
E572: Year left school	572	A code which identifies the year in which a commencing domestic student completed their highest level of school attainment Required if student is a domestic student	4	Integer	Student Profile TCSI Information	Year Left School	Entered during Offer management or after an Applicant is converted to a Student.
E612: Level left school	612	The highest level of school attainment for the commencing domestic student	2	Integer	Student Profile TCSI Information	Level Left School	Entered during Offer management or after an Applicant is converted to a Student.
E416: Tax file number	416	The tax file number for a student Required if the student accesses a VSL loan and has a TFN. A TFN must be provided for every student with a HELP debt	9	String	Student Profile TCSI Information	Tax File Number	Entered during Offer management or after an Applicant is converted to a Student.
E488: CHESSN	488	A code, allocated by the department, which uniquely identifies the student and remains constant from year to year Required if the student accesses a VSL loan.	10	String	Student Profile TCSI Information	CHESSN Number	Entered during Offer management or after an Applicant is converted to a Student.
E615: Disability code	615	Disability code identifies the type(s) of disability, impairment or long-term condition that a student indicates Required if the student reports that they have a disability	2	String	Student Profile TCSI Information	Disability Information	Entered during Offer management or after an Applicant is converted to a Student.

Student ID

TCSI reporting has a maximum of 10 Characters for Student ID.

Student ID is managed in Admin > Configuration and Setup > Student ID Format (SAdmin or Admin roles)

Navigation: Student > Search > Student Profile Icon > Profile Icon

Student Profile Information

Student Profile Information can be entered and modified during several processes in the Meshed Platform:

Application - Student Profile Information is initially entered during the Application process.
Offer - Information entered during the Application process can be modified during the Offer Management process prior to Applicant conversion to Student.
Student - Information from the Application and Offer Management processes can be modified during the Student Management process in the Student Profile.

Navigation: Student > Search > Student Profile Icon > TCSI VSL Icon > Student Information > Basic Information

Navigation: Student > Search > Student Profile Icon > TCSI VSL Icon > Student Information > Disability Information

Student Profile TCSI Information

Student Profile TCSI Information can be entered and modified during several processes in the Meshed Platform:

Application - During the Application Process, Step 3 on the Application Form enables some TCSI information to be entered by the Applicant.
Offer - Information can be entered and modified during the Offer Management process prior to Applicant conversion to Student.
Student - Information from the Offer Management processes can be modified, or information can be entered and modified, during the Student Management process in the Student Profile.

Course admission

https://www.tcsisupport.gov.au/reporting/vsl/requirements/course-admissions/course-admission-packet (external link)

Mapping Details

Element Name	Element Number	Description	Width	Type	Meshed Data	Meshed Field Name	Comment
E313: Student identification code	313	A code which uniquely identifies the student within the Provider and remains constant from year to year	10	String	Student Profile Information	Student ID	Generated when an Applicant is converted to a Student. Maximum length of 10 Characters. Cannot be modified.
E307: Course code	307	A code which uniquely identifies each course within a Provider	10	String	Course	Course Code	Entered when creating a Course. Cannot be modified.
E534: Course of study commencement date	534	The date on which the student commenced the current course of study	10	Date	Student Profile TCSI Information	Additional Information : Commencement Date	Entered during Offer management or after an Applicant is converted to a Student.
E599: Course outcome code	599	A code which categorises the outcome of a student’s course Required if the student is no longer enrolled in the course or has formally deferred	1	String	Student Course Information	Status	Entered during Offer management or after an Applicant is converted to a Student.
E592: Course outcome date	592	The date on which a student completed their course of study Required if a course of study (including an enabling course) or a bridging course for overseas-trained professionals is completed	10	Date	Student Course Information	Completion Date	Entered during Offer management or after an Applicant is converted to a Student.
E620: Highest attainment code	620	Highest attainment identifies the highest level of prior educational achievement successfully completed by the student	3	String	Student Profile TCSI Information	Highest Attainment Code	Entered during Offer management or after an Applicant is converted to a Student.
E330: Type of attendance code	330	A code which identifies whether a student is classified as being full-time or part-time VET providers are to report the code that best reflects the student’s attendance while undertaking the course.	1	String	Student Profile TCSI Information	Attendance Type	Entered during Offer management or after an Applicant is converted to a Student.
E327: Basis for admission code	327	A code which identifies the applicant background and, for those with recent secondary education, the main assessment pathway used by the education provider in making an offer of admission to a course	2	String	Student Profile TCSI Information	Basis for Admission Code	Entered during Offer management or after an Applicant is converted to a Student.
E560: Credit used value	560	The EFTSL value of credit/RPL used towards the requirements of the course Required if credit is used	4(3)	Decimal	Student Profile TCSI Information	Previous RTS EFTSL	Entered during Offer management or after an Applicant is converted to a Student.
E561: Credit basis code	561	A code which records the nature of the study for which credit /RPL was offered Required if credit is used	4	String	Student Profile TCSI Information	Credit Used Selection: Previous Study RPL or Credit Offered	Entered during Offer management or after an Applicant is converted to a Student.
E575: Study reason code	575	Study Reason code identifies the student's main reason for study Study Reason Identifier must be a valid code.	2	String	Student Course Information	Study Reason	Entered during Offer management or after an Applicant is converted to a Student.
E576: Labour force status code	576	Labour Force Status Identifier describes a student's employment status	2	String	Student Profile Information	Which BEST describes your current employment status?	Entered during Offer management or after an Applicant is converted to a Student.

Student ID

TCSI reporting has a maximum of 10 Characters for Student ID.

Student ID is managed in Admin > Configuration and Setup > Student ID Format (SAdmin or Admin roles)

Navigation: Courses > Course > Edit Course Detail Icon

Navigation: Student > Search > Student Profile Icon > Profile Icon

Navigation: Student > Search > Student Profile Icon > Course Icon > Edit Selected Course Icon

Navigation: Student > Search > Student Profile Icon > TCSI VSL Icon > Student Course Information > Student Course Information

Navigation: Student > Search > Student Profile Icon > TCSI VSL Icon > Student Course Information > Student Course Information > Previous Study RPL or Credit Offered

Student Profile TCSI Information

Student Profile TCSI Information can be entered and modified during several processes in the Meshed Platform:

Application - During the Application Process, Step 3 on the Application Form enables some TCSI information to be entered by the Applicant.
Offer - Information can be entered and modified during the Offer Management process prior to Applicant conversion to Student.
Student - Information from the Offer Management processes can be modified, or information can be entered and modified, during the Student Management process in the Student Profile.

Unit enrolment

https://www.tcsisupport.gov.au/reporting/vsl/requirements/unit-enrolments/unit-enrolment-packet (external link)

Mapping Details

Element Name	Element Number	Description	Width	Type	Meshed Data	Meshed Field Name	Comment
E313: Student identification code	313	A code which uniquely identifies the student within the Provider and remains constant from year to year	10	String	Student Profile Information	Student ID	Generated when an Applicant is converted to a Student. Maximum length of 10 Characters. Cannot be modified.
E354: Unit of study code	354	A code which uniquely identifies a unit of study	12	String	Subject	Subject Code	Entered when creating a Subject. Cannot be modified.
E464: Discipline code	464	A code which uniquely identifies the discipline to which a unit of study is classified by the Provider	6	String	Subject	Discipline Code Combination of: Broad Type Narrow Type Narrow Sub Type	Entered when creating a Subject.
E622: Unit of study year-long indicator	622	An indicator of units of study that are full year units	5	Boolean	Subject	Unit of study year long indicator (E622)	Entered when creating a Subject.
E489: Unit of study census date	489	The year, month and day which is the census date of the unit of study	10	Date	Student Subject Enrolment - FEE-HELP	Census Date	Entered when enrolling a Student in a Subject. Subject Enrolment Census date is the initial value.
E600: Unit of study commencement date	600	The date on which the student commences the unit of study	10	Date	Student Subject Enrolment	Activity start date	Entered when enrolling a Student in a Subject.
E355: Unit of study status code	355	A code which categorises the status of a student's unit of study	1	String	Student Subject Enrolment	Final Outcome	Entered after enrolling a Student in a Subject.
E601: Unit of study outcome date	601	The expected or actual date of the outcome for a student’s unit of study	10	Date	Student Subject Enrolment - FEE-HELP	Subject Completion Date	Entered after enrolling a Student in a Subject.
E329: Mode of attendance code	329	A code which identifies the mode of attendance by which the student undertakes a unit of study OR the mode of attendance for a preference or offered course as indicated by an applicant	1	String	Student Subject Enrolment - FEE-HELP	Mode of attendance	Entered after enrolling a Student in a Subject.
E490: Student status code	490	A code which indicates the student status for a unit of study, OS-HELP or SA-HELP loan	3	String	Student Subject Enrolment - FEE-HELP	Student Status Code	Entered after enrolling a Student in a Subject.
E446: Remission reason code	446	A code which identifies the reason for a remission Required if unit of study is remitted for the student	2	String	Student Subject Enrolment - FEE-HELP	Remission Reason	Entered after enrolling a Student in a Subject
E339: EFTSL	339	The EFTSL value representing the student load for a unit of study	10(9)	Decimal	Student Subject Enrolment - FEE-HELP	EFTSL Value	Entered after enrolling a Student in a Subject. The value for EFTSL Study Load in Course Subject Details is the initial value.
E384: Amount charged	384	Amount charged for the unit of study or student services and amenities fee	7(2)	Decimal	Student Subject Enrolment - FEE-HELP	Subject Tuition Fee	Entered after enrolling a Student in a Subject. The value for Domestic Subject Fee or Subject Fee in Course Subject Details, depending on Student origin, is the initial value.
E381: Amount paid upfront	381	The student contribution or tuition fee amount which will be or has been paid for a unit of study or the amount of student services and amenities fees which will be or has been paid by the student	7(2)	Decimal	Student Subject Enrolment - FEE-HELP	Amount Paid/Fee Paid Upfront	Entered after enrolling a Student in a Subject.
E529: Loan fee	529	The loan fee for a unit of study	7(2)	Decimal	Student Subject Enrolment - FEE-HELP	Loan Fee	Entered after enrolling a Student in a Subject.
E558: HELP loan amount	558	The HELP loan amount for a unit of study or SA-HELP loan	7(2)	Decimal	Student Subject Enrolment - FEE-HELP	Help Loan Amount	Entered after enrolling a Student in a Subject. The calculated difference between the Subject Tuition Fee value and the Amount Paid/Fee Paid Upfront value is the initial value.
E625: Delivery location code	625	A unique code that identifies the location from which units of study are physically delivered A unique code for the delivery location that matches the ‘training organisation delivery location identifier’ reported through AVETMISS.	10	String	Manage Venue.	Venue Code	Entered when creating a Venue. Cannot be modified.
E619: Course assurance indicator	619	An indicator that identifies whether the student’s enrolment in the unit of study is the result of an approved VET Student Loans course assurance arrangement	5	Boolean	Student Subject Enrolment - FEE-HELP	Course Assurance Indicator	Entered after enrolling a Student in a Subject.
E577: Recognition of prior learning code	577	A code indicating whether the unit enrolment is to grant status for recognition of prior learning	1	String	Not Applicable	Not Applicable	Set by TCSI

Navigation: Course > Subject > Edit Subject Detail Icon

Navigation: Admin > Training Location/Room > Manage Venue

Navigation: Student > Search > Student Profile Icon > Result Icon > Update Student Module/Subject Outcome Icon

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