Powered by vSure

vSure is an innovative platform that provides tools for visa checks and is focused on helping Australian businesses comply with visa regulations. The vSure Education Edition helps education providers monitor student visas and manage their CoE allocations. By automating these processes, vSure reduces administrative burdens and mitigates the risk of non-compliance. This helps businesses maintain compliance effortlessly while focusing on their core operations.

Meshed Platform and vSure

Automate student visa checks with Meshed and powered by vSure.

Integrating a visa check service, powered by vSure, into the Meshed platform significantly boosts the efficiency, accuracy, and compliance of managing international students. This integration facilitates fast verification and recording of visa statuses for students directly from within a Meshed platform.

Key Benefits

• Streamlines processes and reduces manual workload.

• Minimizes errors, maintains up-to-date records, and ensures regulatory compliance.

• Fast visa checks provide current visa information for students within the Meshed platform.

Features

• Tiered options are available to select the number of monthly visa checks to suit specific business needs.

• One hour of Meshed Visa Check Integration support per month is included in each tier.

• The Meshed Visa Check Integration is delivered as an out-of-the-box solution.

• Full integration with key areas of the Meshed platform, including Offer Management, Student Management, and Reporting, ensures seamless functionality for managing international students.

• Visa checks can be performed for individual or multiple applicants and students.

Example Use Cases

Some example scenarios where performing visa checks with the Meshed Visa Check Integration can enhance an education provider’s processes related to international students:

• Effective Admissions Management: Quickly access visa status information for new or re-enrolling students, ensuring up-to-date records and a streamlined admissions process.

• Ensure Compliance: Ensure that all students are legally permitted to study in Australia, enhancing overall compliance and reducing the risk of regulatory issues.

• Optimize Capacity: Identify students who have transitioned to visas other than student visas, potentially freeing up places within the provider’s cap for additional students.

• Manage Risk Rating: Monitor and address students who may be in breach of visa conditions, as non-compliance could affect the provider’s risk rating under the Simplified Student Visa Framework (SSVF).

• Visibility of Student Churn: By analyzing visa checks of students who have left, providers can determine if former students remain in Australia on a student visa (possibly with a different provider) or have left the country.

Availability

Access to the Meshed Visa Check Integration is available for existing clients using the Meshed RTOManager platforms. To enable this integration, clients must complete and sign the Meshed Visa Check Integration Agreement.

Access is governed by the End User License Agreement (EULA) for the relevant Meshed platform, as well as the Terms and Conditions specified in the Meshed Visa Check Integration Agreement.

Clients will also need an ImmiAccount with access to the Visa Entitlement Verification Online (VEVO) service and must provide the necessary login credentials to facilitate access to their ImmiAccount for visa checks.

Security and Compliance

The Meshed Visa Check Integration incorporates robust security features and compliance measures to ensure the safe handling of sensitive visa and personal data.

vSure securely integrates with the Australian Department of Home Affairs' Visa Entitlement Verification Online (VEVO) service for visa checks and undergoes regular security audits to stay protected against new threats.

Education providers also retain control over their ImmiAccount data access, ensuring compliance with data sharing agreements.

Tiers

The following tier options are available for monthly visa check limits. On the 1st day of each month, the visa check count resets, and unused visa checks do not carry over. There is no accumulation of unused visa checks from month to month.

Each tier comes with a fixed annual fee. An additional fee, billed monthly, applies for each visa check performed beyond the monthly limit.

Contact Meshed Group via email at support@meshedgroup.com.au for pricing details.

Meshed Platform Functionality

The Meshed Visa Check Integration provides essential features across key areas of the Meshed Platform, including:

• Configuration

• Offer Management

• Student Management

• Reporting

This functionality is exclusively applied to international applicants and students.

Configuration

To perform visa checks, the Meshed Visa Check Integration requires the login credentials needed to access the education provider's ImmiAccount. This information is securely configured within the Meshed Platform. Access to these credentials can be controlled through the platform's User Roles and Responsibilities feature, ensuring that only authorised SAdmin users can access and manage the ImmiAccount login credentials.

Management of ImmiAccount login credentials:

• Navigate to Admin > Configuration and Setup > Visa Check Configuration

• [TODO]

Offer Management Visa Checks

Visa check functionality is available within the Offer Management section of the Meshed Platform, enabling the management of international applicants. Visa checks can be performed for both individual applicants or in bulk for multiple applicants, streamlining the verification process.

Multiple Applicants

• Navigate to Offers > Visa Check

[TODO]

Individual Applicants

[TODO]

Student Management Visa Checks

Visa check functionality is available within the Student Management section of the Meshed Platform, enabling the management of international students. Visa checks can be performed for both individual students or in bulk for multiple students, streamlining the verification process.

Individual students

[TODO]

Multiple students

• Navigate to Offers > Visa Check

• [TODO]

Visa Check Status

The Meshed Visa Check Integration uses 'fastcheck' mode, where visa checks are processed in the background and take several steps to complete. Because of this, it’s essential to verify the status of a visa check before acting on the returned information.

A visa check can have one of the following statuses:

Visa Check Response

When a visa check is performed, the Meshed Platform receives a response that includes both a Response Code and Response Detail. This information is used alongside the visa check status to provide a complete overview of the visa check result.

A visa check can have one of the following responses:

Visa Checks Count

The Meshed Platform tracks the number of Visa Checks performed to monitor when the monthly Tier Visa Check limit is reached.

The following rules apply to how the Visa Check count is adjusted:

• The count increases for any re-checks of previously checked visas.

• The count increases for each Visa Check with a response code of ‘SUCCESS’.

• The count increases for each Visa Check with a response code of ‘Request Sent’.

• The count does not increase for Visa Checks with a response code of ‘VEVO_ACCOUNT_NO_ACCESS’.

• The count does not increase for Visa Checks with a response code of ‘VEVO_LOGIN_ERROR’.

• The count does not increase for Visa Checks with a response code of ‘VEVO_PERSON_NOT_FOUND’.

Visa Check Reports

A key feature of the Meshed Platform is its ability to generate comprehensive reports, providing essential information for education providers. These reports include Visa Check data, which can be accessed and utilised by users through various features within the platform.

Predefined Reports

The Meshed Platform offers a set of predefined reports that are systematically grouped into categories and can be exported in Excel-compatible formats for easy analysis.

The following predefined reports related to Visa Checks are available:

For more details on how to use predefined reports in the Meshed Platform, click [here].

Database Modification Log

The Meshed Platform automatically tracks all events and transactions in the system, maintaining a detailed audit trail through log files. These logs record changes to the database, including the addition, modification, or deletion of data. The log reports can be exported in Excel-compatible formats for easy analysis.

The following database modification logs related to Visa Checks are available:

For more information on using database modification logs in the Meshed Platform, click [here].

Resources

• Contact Meshed Group via email at support@meshedgroup.com.au for support

• vSure (external link)

• The Australian Government Department of Home Affairs ​​​​Visa Entitlement Verification Online (VEVO) (external link)

• The Australian Government Department of Home Affairs Login to ImmiAccount (external link)