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Communication Tools, Compliance Reporting and Student Portal

Introduction

A post-training quiz is a set of questions, accompanied by their correct answers, intended for use by participants’ following the completion of a training session within a Meshed training program.  This is an effective tool for allowing participants to self-assess their understanding and knowledge, identify areas for improvement, and reinforce their understanding.

Some of the questions are designed to require critical thinking and the application of knowledge rather than mere recall.  In addition to correct answers, explanations or additional information may be included to enhance participants' understanding.

Instructions

Please attempt each question, and refer to the provided answers to check whether your responses were correct or not. This immediate feedback helps you gauge your understanding, provides a review of material you may have misunderstood, or identifies areas where you may need to gain further knowledge or clarification.

Question 1

Question: How do you save a new or modified Email Template?

 Answer:

To save the Email Template you must use the 'disk' icon in the template editor.   

There is not another Save button on the page for this. 

Question 2

Question: What User Role(s) can create and manage Email Templates?

 Answer:

The Sadmin User Role is the only one that can manage the Pre-defined and Custom Email Templates.

Question 3

Question: When sending a Bulk Email (to Agents, Students, Staff, etc.) do the recipients see who else received the Email?

 Answer:

No, the recipients of Bulk Emails from the Meshed Platform will not see other recipient email addresses.

Question 4

Question: How do you activate the Meshed Mobility Smartphone App on your Meshed Platform?

 Answer:

The Student Portal must be activated in your Meshed platform for students to access the Meshed Mobility Smartphone App. If the Student Portal is not yet activated, please contact our support team at support@meshedgroup.com.au

Question 5

Question: Can a Student enter and view Vaccination Details using the Student Portal?

 Answer:

Yes, with the default Meshed Platform settings (see note below) a Student can manage their Vaccination information from the Student Portal Home page:

  • Create and manage multiple Vaccination document records.

  • Create and manage multiple Vaccination details (doses) for each Vaccination document record. 

 Note: There is also a page permission that can be set by SAdmin users to deny a Student View and Update of Vaccination Details in the Student Portal.

Question 6

Question: What User Role(s) can create and manage Letter templates?

 Answer:

Users with the Sadmin User Role can access the Letter Templates (Reports > Add New or Edit Letter) to manage Letter Templates. No other User Roles can access Letter Templates.

Question 7

Question: How do you save a new or modified Letter Template?

 Answer:

To save the Letter Template you must use the 'disk' icon in the template editor.   

There is not another Save button on the page for this.

Question 8

Question: What is the difference between a 'Parameter' and an 'Input Parameter' when creating and using a Letter Template?

 Answer:

When generating a Letter, the Parameter will be replaced automatically with the correct information from the System, for example a Student Name, however the User needs to provide the value for an Input Parameter before generating the Letter.

Question 9

Question: Once the USI integration with the Meshed Platform is enabled what USI functions are available?

 Answer:

Once the USI integration with the Meshed Platform is enabled the following functions are available in real-time:

  • USI creation and retrieval: The USI Registry System can be used to create and retrieve USIs for students. The Meshed Platform can send requests along with the student's personal and identifying information, to create or retrieve a USI.

  • USI authentication: The USI Registry System can be used to authenticate a student's USI. The Meshed Platform can send requests along with the student's USI and other relevant details, to verify the USI and ensure that it belongs to the correct student.

Question 10

Question: Is the Student USI related to compliance reporting?

 Answer:

Yes. In terms of compliance reporting, the USI is an important tool for education providers to maintain accurate and up-to-date records of their students' enrolment, completion, and achievement data. The Australian government requires education providers to report this data. This data is used to monitor the quality of courses and to inform policy decisions.

As part of the compliance reporting requirements, education providers must ensure that each student has a valid USI before they can be enrolled in a course. The USI must be verified by the education provider at the time of enrolment.

The USI allows for accurate and consistent reporting of student data, which is essential for monitoring the quality of courses and ensuring compliance with government regulations.

Question 11

Question: What is a USI?

 Answer:

The USI (Unique Student Identifier) is a reference number assigned to each student in Australia who is enrolled in nationally recognised training or studying at a tertiary institution. International students studying in Australia and planning to graduate in 2023 or beyond need a USI. International students must land in Australia and go through customs before they can obtain a USI.

The USI is a unique identifier that allows for tracking of students' progress and achievement in courses across multiple education providers and systems.  A USI stays with the student for life, and must be recorded with any nationally recognised course they undertake. Students can use their USI to enrol in courses, access their training records, and share their information with other education providers or employers.

The USI was introduced in 2015 as part of the Australian government's reforms to the VET sector. It is designed to streamline the administration of VET courses and provide students with access to their training records and achievements in a central location.  From 1 January 2023, all higher education students, including those who commenced prior to 2021, must have a USI.

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