Overview

Many Education Providers deliver Courses which require work placement. Work placement is component for a Subject, or Subjects, depending on the Provider requirements. Providers can have agreements or arrangements with various employers with whom they can place Students to fulfil the work placement requirements.

In the Meshed Platform, the work placement feature allows the user to:

• Identify Courses which require work placement
• Identify Subjects which require work placement
• Enrol Students into Courses and Subjects which require work placement
• Link Student work placements with an Employer
• Record and view work placement activity for Students
• Recorded work placement attendance for Students

Initial Setup

It is important for an Education Provider to identify Courses and relevant Subjects which have a work placement requirement. In the Meshed Platform, users need to configure the initial work placement setup as described in the steps below.

• Navigate to Courses > Course > Edit Course for a Course that has a work placement requirement.
• Select the Yes option for Has Work Placement.
• Enter a value for Work Placement Hours.
• Click Record Now.

• Navigate to Courses > Course Subject.
• Select Course Type and a Course that has a work placement requirement.

• Click Edit Subject Term for the Subject that is to be linked to a work placement.

• Check the Work Placement is Required option.
• Click Update Details.
• Repeat the above steps for any additional Subjects required to be linked to a work placement.

Student Enrolment in Work Placement

When a Student enrols in a Course which has a work placement requirement, the Student is automatically enrolled in any work placement Subjects for that Course. The steps below show how to view work placement enrolments for a Student.

• Navigate to the Student Profile Summary for a Student who is enrolled in a Course with a work placement requirement. The Work Placement Action Icon will be Shown.

• Click the Work Placement Action Icon
• The Student work placement enrolment information will be shown

Linking a Student and an Employer

To achieve a work placement requirement, a Student needs an Employer. Once an Employer is identified, the Student work placement enrolment is linked with the Employer in the Meshed Platform. The steps below show how to link a Student work placement with an Employer.

• Setup the Employer in the Meshed Platform in Admin > Manage Employer > Add.

• Navigate to the Student Profile Summary for the Student to link the work placement with an Employer.
• Click the Work Placement Action Icon.

• The Student work placement enrolment information will be shown.
• Click the Add work placement details Action Icon.
• Select the Employer and set the duration and enter any Remarks.

• Click Add Placement.

A work placement can be modified or deleted using the relevant Action Icons

Manage Work Placement Activity

During work placement, a Student will undertake activities of various types. It is important for the Education Provider to record all Student activities. This helps ensure that a Student has met all the work placement related requirements. The steps below show how to record Work Placement Activities.

• Navigate to the Student Profile Summary for the Student to link the work placement with an Employer.
• Click the Work Placement Action Icon.
• The Student work placement information will be shown.
• Click Add work placement Activity Action Icon.
• Select the Activity Type, enter the Activity Name, Date and Time, enter any Notes, and upload any File.

Image RemovedImage Added

• Click Add Activity.

Note: The values for Activity Type are configured in Admin > Configuration and Setup > System Fields Setup.

A work placement activity can be modified or deleted using the relevant Action IconsImage Removed

Image Added

Manage Work Placement Activity - Bulk

• To view and manage work placement activity for all multiple Students or a specific Student, Navigate to Compliance > Work Placement Log

Image Removed

• Enter Search criteria values
• Click View. The Student list will appear at the bottom of the page.

Image Added

• Work placement activity for each listed Student can be added, modified, or deleted using the relevant Action Icons

Work Placement Attendance Recording

The following steps show how to record Student Attendance for work placement in the Meshed Platform.

• Select the Attendance Entry Option
• Select the relevant Course Type (e.g. ELICOS, Higher Ed) and Course Name
• Select Semester, Term and Week.
• Select Student Status

• Click View Student List. The Student list will appear at the bottom of the page.

• Manually enter the information for Work Placement Hours. 
• Click Update Attendance.

Reports

Work Placement information gathered and saved in the Meshed Platform can be viewed and saved (exported) using the standard Generate Reports functionality.

See Reports for further information.

The following reports are available for Work Placement information:

• Student Services : Student work placement