Overview

Many Education Providers deliver Courses which require work placement. Work placement is component for a Subject, or Subjects, depending on the Provider requirements. Providers can have agreements or arrangements with various employers with whom they can place Students to fulfil the work placement requirements.

In the Meshed Platform, the work placement feature allows the user to:

• Identify Courses which require work placement
• Identify Subjects which require work placement
• Enrol Students into Courses and Subjects which require work placement
• Link Student work placements with an Employer
• Record and view work placement activity for Students
• Recorded work placement attendance for Students

Initial Setup

It is important for an Education Provider to identify Courses and relevant Subjects which have a work placement requirement. In the Meshed Platform, users need to configure the initial work placement setup as described in the steps below.

• Navigate to Courses > Course > Edit Course for a Course that has a work placement requirement.
• Select the Yes option for Has Work Placement.
• Enter a value for Work Placement Hours.
• Click Record Now.

• Navigate to Courses > Course Subject.
• Select Course Type and a Course that has a work placement requirement.

• Click Edit Subject Term for the Subject that is to be linked to a work placement.

• Check the Work Placement is Required option.
• Click Update Details.
• Repeat the above steps for any additional Subjects required to be linked to a work placement.

Add Work Placement

When a Student enrols in a Course which has a work placement Work Placement requirement, the Student is automatically enrolled in any work placement Work Placement Subjects for that Course. The steps below show how to view work placement enrolments add a Work Placement for a Student.

• Navigate to the Student Profile Summary for a Student who is enrolled in a Course with a work placement requirement. The Work Placement Action Icon will be Shownshown.

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• Click the Work Placement Action Icon
• The Student work placement enrolment information will be shown

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Linking a Student and an Employer

To achieve a work placement requirement, a Student needs an Employer. Once an Employer is identified, the Student work placement enrolment is linked with the Employer in the Meshed Platform. The steps below show how to link a Student work placement with an Employer.

• Setup the Employer in the Meshed Platform in Admin > Manage Employer > Add.

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• Navigate to the Student Profile Summary for the Student to link the work placement with an Employer.
• Click the Work Placement Action Icon.

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• The Student work placement enrolment information will be shown.
• Click the Add work placement details Action Icon.
• Select the Employer and set the duration and enter any Remarks.

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• Click Add Placement.

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• Click the Create Icon.

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• Select the Semester.
• Select the Subject. Only Course Subjects with a Work Placement requirement are available to select.
• Select the Employer. See more information about managing Employers here.
• Set the Work Placement From date. This cannot be earlier than the Subject enrolment Activity Start Date.

• Set the Work Placement To date. This cannot be later than the Subject

• enrolment Activity End Date.
• Enter any Remarks.
• Click Add Placement.

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• It is possible to assign multiple Work Placement Employers to the same Subject

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• Selecting the Add Activity option allows for recording of a Work Placement Activity when adding a Work Placement. See Manage Work Placement Activity for more information on Work Placement Activity.

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A work placement can be modified or deleted using the relevant Action Icons

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Manage Work Placement Activity

During work placementWork Placement, a Student will undertake activities of various types. It is important for the Education Provider to record all Student activities. This helps ensure that a Student has met all the work placement Work Placement related requirements. The steps below show how to record Work Placement Activities.

• Navigate to the Student Profile Summary for the Student to link the work placement with an Employer.
• Click the Work Placement Action Icon.
• The Student work placement Work Placement information will be shown.

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• Click the Add work placement Work Placement Activity Action Icon.
• Select the Activity Type, enter the Activity Name, Date and Time, enter any Notes, and upload any File.

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• Click Add Activity.

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• Select the Employer Contact Person. See more information about managing Employers here.
• Select the Activity Type. The values for Activity Type are configured in Admin > Configuration and Setup > System Fields Setup.
• Enter the Activity Name, Date and Time
• Select the Completed status
• Enter any Notes
• Upload any File.
• Click Add Activity.

A work placement activity can be modified or deleted using the relevant Action Icons

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Image Added The Excel Icon exports the displayed information from the Meshed Platform in an Excel format.

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Manage Work Placement Activity - Bulk

• To view and manage work placement Work Placement activity for multiple Students, Navigate to Compliance > Work Placement Log
• Enter Search criteria values
• Click View. The Student list will appear at the bottom of the page.

• Work placement Placement activity for each listed Student can be added, modified, or deleted using the relevant Action Icons

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Work Placement Attendance Recording

The following steps show how to record Student Attendance for work placement in the Meshed Platform.

• Select the Attendance Entry Option
• Select the relevant Course Type (e.g. ELICOS, Higher Ed) and Course Name
• Select Semester, Term and Week.
• Select Student Status

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• Click View Get Student List. The Student list will appear at the bottom of the page.

• Manually enter the information for Work Placement Hours. 
• Click Update Attendance.

Reports

Work Placement information gathered and saved in the Meshed Platform can be viewed and saved (exported) using the standard Generate Reports functionality.

See Reports for further information.

The following reports are available for Work Placement information:

• Student Services Work Placement: Student work placement with employer details
• Work Placement: Student work placement with employer and activity details