Overview

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Note: The actual Icons displayed will vary based on Student information and the Meshed Platform optional features and modules that are enabled

The following table includes the list of the icons together with their functionalitiesdescriptions. 

Photo

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This icon allows you to upload student a Student photo to be used in generating student the Student Identification (I.D) card.

To upload photo, click Choose file (if photo is stored on your desktop) and click upload (as shown below). The system will confirm once picture is uploaded successfully.

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Student Card

This icon allows you to generate and download Student Identification card as shown below in PDF format. This can be printed and issued to students using any compatible ID card printer that takes input as PDF

Attendance

This icon allows you to view Student Attendance Summary.

There are 4 options to view the attendance:

• View Full Attendance – this will show each session attendance based on timetable (for example each hourly or two-hourly attendance is shown as one record which depends upon the timetable setup). This information is recorded using the daily attendance entry page (student services section or Trainer portal)

• View Attendance by Subject – As students are enrolled in Timetabled batch for a subject, as the daily attendance hours are recorded for the class and the subject attendance are calculated and shown

• View attendance by Class Timetable – this is the detailed view of Student attendance summary per day and per week. This will show the total hours attendance per day (based on class timetable) and then weekly summary hours against the weekly class hours. Also other hours (such as e Learning hours or other activity hours) can also be entered here. This interface show the weekly attendance percentage, semester current attendance and projected attendance and also course current and projected attendance. This gives a clear indication of how student is tracking against their attendance weekly. Any holiday week and deferred weeks are also displayed on this page

• View total attendance percentage – this section allows you to view the total attendance percentage by course and also allows to generate attendance certificate as set up in your RTOManager platform.

Overseas Student Health Cover (OSHC)

This icon allows you to view Overseas Student Health Cover (OSHC) information of the student if they bought it from your college. OSHC service can be set up on the system (Admin > RTOManager Configuration and Setup > OSHC Info)

• The information regarding OSHC will appear over here once you have entered the payment schedule against the Student under Miscellaneous payment type (OSHC)

• Using this interface you can then update relevant information such as Card Arrived date, pickup date, remarks etc. These information once updated will be viewed by Student in their Student Portal

Interview

This icon allows you to record exit interview details when students decided to withdraw from the course or from the college. This function is strictly for data recording purposes which can be used to analyse to understand attrition rates and other statistical information. To use this function, follow the instructions below:

• Select Exit Type e.g. College exit or Course exit.

• Enter comments on the field provided.
• Select New College (if applicable)
• Click Add Details to save information.

Sanction

This icon allows you to apply Sanction to student's profile. Sanction is used to get students' attention – may it be of academic or payment in nature.
Example of an Academic Sanction can be academic misbehaviour e.g. plagiarism etc. These cases needs students' cooperation to address the matter. An example of a Payment Sanction can be unpaid fees that are overdue, etc.

Once sanction is in place, students are not able to login to their portal until "sanction" is lifted by the staff who applied it. This message will also show up whenever another staff opens the student fileA student sanction refers to a penalty or punishment that is imposed on a student for a violation of school rules, policies, or standards of conduct. Sanctions can range from minor consequences, such as a warning or a reprimand, to more severe consequences, such as suspension or expulsion. The purpose of sanctions is to promote accountability, deter future misconduct, and uphold the values and expectations of the education provider.

This icon allows for the management of Student Sanctions. A Sanction can be of an Academic or Payment type.

Once a Sanction is active a message will display when any Staff views the Student profile Summary page or the Student Payment Summary Page.

If the Student Portal (Optional Module) is enabled then the Student can optionally receive the message when logging in and/or have their Student Portal access disabled.

To use this function, follow the instructions below:

• Select Sanction type e.g.  Type - Academic or payment
• Enter Comments on  Message in the field provided.Tick the box to Show message to student and Set Sanction status Active.
• Select Set Active
• If required deselect Add To Student Communication Log
• If the Student Portal (Optional Module) is enabled:
  • If required select to Show Message to Student 
  • Select the date
  when to make the sanction active from e.g. Date today. Click Apply Sanction to activate.

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• • to Disable Student Portal From
• Click Apply Sanction.

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Training Plan

This icon allows you to set up a Training Plan in RTOManager the Meshed CRICOS platform for Traineeship and Apprenticeship purpose and link them with the employer.

You will also need to enter Training Contract ID, purchasing Contract Id, Purchasing Contract Schedule, Supervisor and other relevant details.

To use this function, follow the instructions below:

• Select Employer, (Employer can be Employers are setup in the System using Admin > Manage Employer menu)
• Enter all relevant details and click Add
• Once added, the system will then show the second pane below to select each Unit, and corresponding Trainer or supervisor for the Unit who will visit the workplace to assess the work of the Trainee (as shown below).

• You may also view/edit/delete the selected employer ( if required) by using the action icons

• Once Units are enrolled then the Action icon can be used to update/delete the enrolment and also record Trainee activities and workplace visit for the Trainer

Also

• Traineeship assessment can be recorded for the Unit using icon Image Modified

• Traineeship Activity can be managed in Bulk for multiple Students from Compliance > Work Placement Log
  Enter Search criteria values
  Click View.
• The Student list will appear at the bottom of the page.

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• For Students the User can record Trainee activities and workplace visit for the Trainer Image Added

Claim Tracking

This icon allows you to track claims/ payment for your "funded" students. Funded students are those whose school fees are subsidised by state governments.

This feature allows to enter the Claim Tracking dates (For example – NSW State Training initial, mid and completion) and use this in the AVETMISS data generation section in Home page to track which one are due and overdue based on set up here.

• Once the claim is made then the lodgement number can be added using the Add New Record icon as shown below.
• Add New student AVETMISS claim (funded) record and other relevant information on the fields provided.
• To save information, click Add New.

Lead Activity

(Optional Module)

This icon leads you allows you to your CRM Activity page Activity refers to any activities like follow up, phone call, fax made to the leads with a view to convert the leads in to converted student. You can only create activities for the existing leads. To manage this function, click here for more information. 

Search

This icon provides user a shortcut to go into another student's profile by typing next student's Student ID number.