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AVETMISS 8.0 Changes
In preparation for the implementation from AVETMISS 7.0 to AVETMISS 8, RTOManager has created AVETMISS mapping in the our student management system to assist with upcoming changes.
NAT00010
| NAT00010 Training Organization File | SMS field name/location College Info Setup | AVETMISS 8.0 changes | Rules |
|---|---|---|---|
| Training Organisation Identifier | RTO NTIS code | N/A | This field must not be blank. |
| Training Organisation Name | College Name | N/A | This field must not be blank. |
| Training Organisation Type Identifier | Training organization type | N/A | N/A |
| Address First Line | Address (1st 50 chars) | Deleted from file | N/A |
| Address Second Line | Address (2nd 50 chars) | Deleted from file | N/A |
| Address Location - Suburb, Locality or Town | Suburb | Deleted from file | N/A |
| Postcode | Postcode | Deleted from file | N/A |
| State Identifier | State | Deleted from file | N/A |
| Contact Name | Contact Person ( system will auto convert to Last Name, First name format.) | Deleted from file | Rules for this field will be determined by individual states or territories. |
| Telephone Number | Telephone | N/A | Rules for this field will be determined by individual states or territories. |
| Facsimile Number | Fax | N/A | Rules for this field will be determined by individual states or territories. |
| E-mail Address | Contact Email | N/A | Rules for this field will be determined by individual states or territories. |
NAT00020
| NAT00020 Training Organization Delivery Location | SMS field name/location Manage Venue/Training Location | AVETMISS 8.0 Changes | Rules |
|---|---|---|---|
| Training Organisation Identifier | RTO NTIS code | N/A | This field must not be blank. |
| Training Organisation Delivery Location Identifier | Venue Code | N/A | This field must not be blank |
| Training Organisation Delivery Location Name | Venue Name | N/A | This field must not be blank. |
| Postcode | Venue Postcode | N/A | This field must not be blank. Postcode with the category of ‘Post office box’ in the Australia Post postcode classification or '@@@@ - not specified' are not permitted in the Training organisation delivery location (NAT00020) file. Postcode must be given the value ‘OSPC’, if the training organisation’s delivery location has an overseas address in the Training organisation delivery location (NAT00020) file. If Postcode is ‘OSPC’, the State identifier must be either: 09 — Other Australian territories or dependencies or 99 — Other (Overseas but not an Australian territory or dependency) in the Training organisation delivery location (NAT00020) file. |
| State Identifier | Venue State | N/A | This field must not be blank. State identifier must indicate the state or territory that is represented by the valid 4-digit Australia Post postcode, supplied in Postcode in the Training organisation delivery location (NAT00020) file. State identifier must be: 09 — Other Australian territories or dependencies or 99 — Other (Overseas but not an Australian territory or dependency) if Postcode is ‘OSPC’ in the Training organisation delivery location (NAT00020) file. |
| Address– Suburb, Locality or Town | Venue Suburb | Renamed to Address-Suburb,Locality or Town | This field must not be blank. |
| Country Identifier | Venue Country | N/A | This field must not be blank or ‘@@@@ – not specified’ or '0000 – inadequately described'. Country identifier is used to identify the country in which training delivery takes place by an Australian training organisation. Country identifier must not be: 1100 — Australia (includes external territories), not further defined 1101 — Australia 1102 — Norfolk Island or 1199 — Australian external territories, not elsewhere classified if Postcode is ‘OSPC’ in the Training organisation delivery location (NAT00020) file. Country identifier must be: 1100 — Australia (includes external territories), not further defined 1101 — Australia 1102 — Norfolk Island or 1199 — Australian external territories, not elsewhere classified if Postcode is a valid 4-digit Australia Post postcode in the Training organisation delivery location (NAT00020) file. |
| Address Building/Property Name | N/A | This field is not present in Avetmiss 8 changes document | N/A |
| Address Flat/Unit Details | N/A | This field is not present in Avetmiss 8 changes document | N/A |
| Address Street Number | N/A | This field is not present in Avetmiss 8 changes document | N/A |
| Address Street Name | N/A | This field is not present in Avetmiss 8 changes document | N/A |
NAT0030
| NAT00030 Course File | SMS field name/location Manage course | Avetmiss 8.0 Changes Remarks | Rules |
|---|---|---|---|
| Qualification/Course Identifier | NTIS Course Code | Field name is Program Identifier in Avetmiss 8.0 file | This field must not be blank. |
| Qualification/Course Name | Course Name | Field name is Program Name in Avetmiss 8.0 file | This field must not be blank. |
| Nominal Hours | Total course nominal hours | N/A | This field must not be blank. |
NAT0060
| NAT00060 Module/Unit of Competency File | SMS field name/location Manage Module/Unit | Avetmiss 8.0 Changes Remarks | Rules |
|---|---|---|---|
| Subject Identifier | Unit ID | N/A | This field must not be blank. |
| Subject Name | Unit Name | N/A | This field must not be blank. If Subject identifier is listed on Training.gov.au as a unit of competency or accredited unit, then Subject name must match the subject name listed on Training.gov.au. |
| Subject Field of Education Identifier | Field of Education | N/A | This field may be blank if Subject identifier and Subject name in combination match the code and name combination listed on Training.gov.au. |
| VET Flag | VET Flag | N/A | This field must not be blank. VET flag must be ‘Y’ when reporting to the National VET in Schools Collection. |
| Nominal Hours | Scheduled hours (when assign unit to module) | N/A | This field may be blank if Subject identifier and Subject name in combination match the code and name combination listed on Training.gov.au and Subject identifier also exists in NCVER's nationally agreed hours system file. |
NAT0080
| NAT00080 Client File | SMS field name/location Student Profile page | Avetmiss 8.0 Changes Remarks | Rules |
|---|---|---|---|
| Client (student) Identifier | Student ID | N/A | This field must not be blank. The Client (NAT00080) file must contain one record for each unique Client identifier reported in either the Training activity (NAT00120) file or the Program completed (NAT00130) file. Client identifiers included in the Client (NAT00080) file must exist in the Client postal details (NAT00085) file. |
| Name for Encryption | Student Full Name System auto convert to ( LName, FName format) | N/A | This field must not be blank. |
| Highest School Level Completed | Schooling: What is your highest COMPLETED school level? | In Avetmiss 8.0 file, field name is "Highest school level completed identifier" | This field must not be blank. |
| Gender | Gender | N/A | This field must not be blank. |
| Date of Birth | DOB | N/A | This field must not be blank. |
| Postcode | Primary address postcode | N/A | This field must not be blank. Postcode must comply with rules listed in Address. Postcode must be an Australia Post postcode of a physical street address and not a postcode of a post office box address or a large volume receiver (LVR). Postcode must be ‘OSPC — Overseas address location’ for international clients, irrespective of the postcode used in the overseas address or the client’s temporary address in Australia. |
| Disability Flag | Has disability? | N/A | This field must not be blank. |
| Prior Educational Achievement Flag | Has Education Qualification History? | N/A | This field must not be blank. |
| At School Flag | Schooling: Are you still attending secondary school? | N/A | This field must not be blank. When submitting to the National VET in Schools Collection, At school flag must be ‘Y’ if School type identifier is ‘21 — School — Government’, ‘25 — School — Catholic’ or ‘27 — School — Independent’ in the Training activity (NAT00120) file. |
| Address – Suburb, Locality or Town | Primary address suburb | N/A | This field must not be blank when postcode is listed on Australia Post. Address — suburb, locality or town must comply with rules listed in Address. This field must be part of a valid postcode - address location combination as listed by Australia Post. If the postcode is 'OSPC' or '@@@@' and an Australian location or international equivalent is not available, then ‘Not specified’ may be entered in this field. |
| Unique Student Identifier | N/A | N/A | This field must not be blank under the requirements outlined in the Student Identifiers Act 2014. In addition, registered training organisations submitting data to their state training authorities may be required to populate this field from the time of enrolment. |
| State Identifier | N/A | N/A | This field must not be blank. State identifier must comply with rules listed in Address. If Postcode is ‘OSPC — Overseas address location’ in the Client (NAT00080) file, State identifier must be ‘99 — Other (overseas but not an Australian territory or dependency)’. |
| Address Building/Property Name | N/A | N/A | This field may be blank. Address building/property name must comply with rules listed in Address. |
| Address Flat/Unit Details | N/A | N/A | This field may be blank. Address flat/unit details must comply with rules listed in Address |
| Address Street Number | N/A | N/A | This field must not be blank. Address street number must comply with the rules listed in Address. Address street number should be ‘not specified’ for clients who do not provide residential address details or clients whose address does not contain a street address (e.g. clients from Aboriginal communities). For state and territory training authorities only: This field may be blank if Statistical area level 1 and Statistical area level 2 identifiers are populated. |
| Survey contact status | N/A | N/A | This field must not be blank for the National VET Provider Collection. This field may be blank in the National VET in Schools Collection. |
| Statistical Area Level 1 Identifier | N/A | N/A | This field may be blank. This field is only to be used by state or territory training authorities when submitting data to NCVER. Statistical area level 1 identifier must be a valid 11-digit identifier as allocated in the Australian Bureau of Statistics’ Australian Statistical Geography Standard (ASGS), ABS catalogue no.1270.0, 2011. This field is not required by registered training organisations. |
NAT00085
| NAT00085 Client Postal Details File | SMS field name/location Student profile Page | Remarks | Rules |
|---|---|---|---|
| Client (student) Identifier | Student ID | N/A | This field must not be blank. Client identifiers included in the Client postal details (NAT00085) file must exist in the Client (NAT00080) file. |
| Client Title | Title (Mr, Ms, …) | N/A | This field may be blank. |
| Client First Given Name | First Name | N/A | This field may be blank |
| Client family name | Last Name | N/A | This field must not be blank. |
| Address Building/Property Name | Primary Address (1st 50 chars) | N/A | This field may be blank. |
| Address Flat/Unit Details | Primary Address (2nd 50 chars) | N/A | This field may be blank. |
| Address Street Number | N/A | N/A | This field may be blank. |
| Address Street Name | N/A | N/A | This field must not be blank if Address postal delivery box is blank in the Client postal details (NAT00085) file. This field must not be blank if Address street number is not blank in the Client postal details (NAT00085) file. |
| Address – Suburb, Locality or Town | Primary Suburb | Renamed to Address -Suburb, Locality or Town | This field must not be blank. Address — suburb, locality or town and Postcode in combination must match the combination specified by Australia Post. Address — suburb, locality or town should be ‘not specified’ if Postcode is ‘OSPC’ or ‘@@@@’ in the Client postal details (NAT00085) file. |
| Postcode | Primary Postcode | N/A | This field must not be blank. If Postcode is not ‘OSPC’ or ‘@@@@’ then Postcode in combination with Address — suburb, locality or town and State identifier must match the combination specified by Australia Post. |
| State Identifier | Primary State | N/A | This field must not be blank. If State identifier is not ‘@@’, then State identifier and Postcode combination must match that specified by Australia Post. |
| Telephone Number Home | Primary Home Phone | N/A | This field may be blank. Telephone number [home] must be a valid Australian telephone number and include the area code. Telephone number [home] should be in the following format 0123456789. |
| Telephone Number - Work | Primary Work Phone | N/A | This field may be blank. Telephone number [work] must be a valid Australian telephone number and include the area code. Telephone number [work] should be in the following format 0123456789. |
| Telephone Number - Mobile | Primary Mobile Phone | N/A | This field may be blank. Telephone number [mobile] must be a valid Australian mobile telephone number. |
| Email Address | Private Email | N/A | This field may be blank. |
| Email address (Alternative) | N/A | N/A | This field may be blank. |
If the training organisation is submitting to a state or training authority under a contractual obligation then, for each Client identifier in the Client (NAT00080) file, there must be at least one corresponding record in the Client postal details (NAT00085) file. Training organisations submitting directly to NCVER do not provide the Client postal details (NAT00085) file.
NAT00090
| NAT00090 Client Disability File | SMS field name/location Student profile Page | Remarks | Rules |
|---|---|---|---|
| Client (student) Identifier | Student ID | N/A | N/A |
| Disability Type Identifier | Disability type (Vision, Deaf, …) | N/A | N/A |
If Client identifier exists with a Disability flag of ‘Y’ in the Client (NAT00080) file there must be at least one corresponding record in the Disability (NAT00090) file.
NAT 00100
| NAT00100 Client Prior Educational Achievement | SMS field name/location Student Profile Page | Remarks | Rules |
|---|---|---|---|
| Client ( Student) Identifier | Student ID | N/A | N/A |
| Prior Educational Achievement Identifier | Education Qualification History: Qualification Level | N/A | N/A |
NAT00120
| NAT00120 Enrolment File | SMS field name/location Student Results Page | Remarks | Rules |
|---|---|---|---|
| Training Organisation Identifier | N/A | N/A | This field must not be blank. |
| Training Organisation Delivery Location Identifier | Venue Code | N/A | This field must not be blank. |
| Client Identifier | Student ID | N/A | This field must not be blank. |
| Subject Identifier | Unit ID | N/A | This field must not be blank. Subject identifier may exist with a blank Program identifier in the Training activity (NAT00120) file if enrolment is in a unit of competency or module only. |
| Activity Start Date | Unit Activity Start Date | N/A | This field must not be blank. Activity start date must be on or before the Activity end date. Activity start date must be before the end of the collection period. Activity start date must not be more than five years prior to collection year. Activity start date should not change in subsequent data submissions when reporting the same training activity. |
| Activity End Date | Unit Activity Finish Date | N/A | This field must not be blank. Activity end date must be within the collection year if Outcome identifier — national is not ‘70 — Continuing enrolment’. Activity end date must not be more than five years after Activity start date. |
| Delivery Mode Identifier | Unit Delivery Mode | N/A | This field must not be blank |
| Outcome Identifier - National | Competency | N/A | This field must not be blank. |
| Funding Source - National | Funding Source National | N/A | This field must not be blank. |
| Commencing Program Identifier | Course Commencing ID | N/A | This field must not be blank. Commencing program identifier must be ‘8 — Unit of competency or module enrolment only’ if Program identifier is blank in the Training activity (NAT00120) file. Commencing program identifier must be the same and not equal to ‘8 — Unit of competency or module enrolment only’ for each unique Client identifier and Program identifier combination. |
| Training Contract Identifier | Training Contract ID | N/A | This field may be blank if Client identifier — apprenticeships is blank in the Training activity (NAT00120) file. Training contract identifier must be blank if Program identifier is blank in the Training activity (NAT00120) file. Training contract identifier and Client identifier — apprenticeships should be the same for each unique Program identifier/Client identifier combination. |
| Client Identifier - Apprenticeships | Apprenticeship Client ID | N/A | This field may be blank if Training contract identifier is blank in the Training activity (NAT00120) file. Client identifier — apprenticeships must be blank if Program identifier is blank in the Training activity (NAT00120) file. |
| Study Reason Identifier | Study Reason | N/A | This field may be blank. |
| VET in Schools Flag | VET in School Flag | N/A | This field must not be blank. This field must be ‘Y’ when data are submitted by Boards of Studies to the National VET in Schools Collection. |
| Specific Funding Identifier | N/A | N/A | This field may be blank. This field is only for use by state or territory training authorities or by training organisations as directed by the Department of Education and Training. It must only be used when Funding source — national is ‘13 — Commonwealth specific purpose programs’. Specific funding identifier must not be blank if Funding source — national is ‘13 — Commonwealth specific funding program’. |
| School type identifier | N/A | N/A | This field may be blank when data are submitted to the National VET Provider Collection. This field must not be blank when data are submitted by Boards of Studies or states and territories to the National VET in Schools Collection. |
| Outcome Identifier - Training Organisation | Competency | N/A | Rules for this field will be determined by individual states or territories |
| Funding Source - State Training Authority | Funding Source State | N/A | Rules for this field will be determined by individual states or territories. |
| Client Tuition Fee | Unit Tuition Fee | N/A | Rules for this field will be determined by individual states or territories. |
| Fee Exemption/Concession Type Identifier | Fee Exemption Type ID | N/A | Rules for this field will be determined by individual states or territories. |
| Purchasing Contract Identifier | Purchasing Contract ID | N/A | Rules for this field will be determined by individual states or territories. |
| Purchasing Contract Schedule Identifier | Purchasing Contract Schedule ID | N/A | Rules for this field will be determined by individual states or territories. |
| Hours Attended | Unit Attended Hours | N/A | Rules for this field will be determined by individual states or territories. |
| Associated Course Identifier | N/A | N/A | Rules for this field will be determined by individual states or territories. |
| Scheduled Hours | N/A | N/A | Rules for this field will be determined by individual states or territories. |
| Predominant delivery mode | N/A | N/A | Rules for this field will be determined by individual states or territories. |
NAT00130
| NAT00130 Qualification Completed File | SMS field name/location Student Course Page, Generate Certificate | Remarks | |
|---|---|---|---|
| Training Organisation Identifier | RTO NTIS Code | N/A | N/A |
| Program Identifier | NTIS Course ID | N/A | N/A |
| Client (student) Identifier | Student ID | N/A | N/A |
| Date Program Completed | Year of Student Course finish Date | Resized to 8 Renamed to Date Program Completed | N/A |
| Issued Flag | Certificate Issued Checkbox or Student course status: 'Completed', or 'Graduated' | N/A | N/A |
| Parchment issued date | N/A | N/A | N/A |
| Parchment number | N/A | N/A | N/A |
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