Overview

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Note: The actual Icons displayed will vary based on Student information and the Meshed Platform optional features and modules that are enabled

The following table includes the list of the icons together with their descriptions.

Course

This icon allows you to view student's course information as well as allow to perform course and offer actions. This is also where you can add another course for the student.
This page also allow you to perform some relevant actions to manage student course.

The table below list the actions representing their specific functions:

The other set of icons found in the Course icon page is the offers icons. These icons' functionality is related to Admissions and Offers Management. Please refer to Offer manage section (Offers > Offers manage section).

Checklist

This menu allows you to acknowledge the receipt of the documents from the student that were setup. The System will automatically track if the documents were supplied/provided and when.

It also allows you to upload student's document checklist which includes documents required before (in_ application) and after application (post_application).

To manage this function, follow the instructions below:
1. Select document type from the dropdown menu e.g. in_application / post_application
2. Click selected document from the list. This will open in a PDF file. Once reviewed, you may tick the corresponding box to approve and click Update Checklist.
If student/ agent submitted documents via email, you may upload the file by clicking Choose File and click Update Checklist.

Result

This menu allows you to enrol subjects and manage results for the students. To do this, follow the instructions below:

1. To enrol new subject, select/enter all the fields for the new subject as shown below and click Enrol.

If you select by Subject, you can select the Timetable batch for that Subject while enrolling.

You can also select other outcome for example RPL or CT while enrolling. The list of outcomes are based on the State specific outcome list for VET or as set up in case of Higher Ed.

Once the Student is enrolled in the timetabled batch for the given subject then they appear in the bottom section of the page

2. You can manage the subjects further by using the action icons located on the right hand side of the page.

• This icon allows you to update student module and subject outcome. A pop up message will appear to allow you to edit student result (as shown below). Click Save This to record update.

• This icon allows you to update student result unit outcome. A pop up page will appear to allow you to edit information (as shown below). Once update has been made, click the green icon to confirm the change.

• This icon allows you to update student Activity AVETMISS value. A pop up window will appear which lets you edit all relevant AVETMISS data (as shown below).
• Click Update Data to record changes.

• This icon allows you to view the assessment outcome that is recorded for the Subject using the Assessment Management feature. Upon clicking you will be able to view the pop up window below to see each associated assessment outcome for that Student. This is only applicable for the Subject that are linked with Timetabled batch and assessment are setup under that batch.

• This icon allows you to manage assessments for Without Class or Training Plan. A pop up window will appear to allow you to add assessment details which includes due date & time, marks, Pass marks, weightage etc. This only appears if the Subject is not linked with Timetabled batch

• Click the green icon to save changes. A message will appear to confirm changes has been made (as shown below). You also have an option to Lock/ Unlock Tasks. This will assist you in ensuring that changes are monitored by only Admin/ Super Admin or Director of Studies.

Note: You also have an option to delete the assessment task (as necessary).

• This icon allows you to update new enrolment with different batch. A pop up window will appear and it will allow you to change the students class/batch to a new batch (as shown below). You may also edit the New Start & Finish Dates. Once you have entered in the Dates and selected New Batch, Click Change Batch.

On this page also you can see the following Action Icons on the top right:

Defer

This icon allows you to manage students' request to defer/ postpone enrolled courses to another year/semester. Course deferral comes in different types – e.g. Approved Leave (holiday request/ visiting country), Deferral due to medical or family reasons and/ or suspension (academic or misbehaviour).

To manage this function, follow the instructions below:
1. Select/ enter relevant data (as shown below). Take note of the requested leave dates and check if student is still able to finish his course as per the proposed course duration.
2. Select Approval Status e.g. approved/ not approved.
2. If student is unable to finish within the expected finish date, you can tick the box to select to update course finish date and enter the New Course finish date.
3. Click Defer Course to save the changes.

English Test

This Icon allows you to manage Student Course English Language testing and exemptions information (ESOS) by clicking the English Test Icon.

If during the Application entry Yes was selected for the question Have you completed a test of English Language Proficiency? then further details for the English Test could have been entered.  This information is available to assist in recording the English Language testing and exemptions information (ESOS) for the Applicant and/or Student.

The information can be recorded with the Add button with one of the following options:

• Student has undertaken a test - enter details
• Student is exempt - select reason
• Student has met requirements using another form of testing - select form of testing

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Intervention

A student intervention is a proactive approach to identify and address academic, social, or behavioural concerns that may be impacting a student's performance or well-being. The goal of a student intervention is to provide targeted support and resources to help the student overcome obstacles and achieve success in school. An intervention may involve a collaborative effort between teachers, counsellors, parents, and other relevant parties to create an individualized plan to address specific needs or challenges of the student. Examples of student interventions may include academic tutoring, counselling, mentoring, or behavioural support. Interventions can be initiated in response to observable issues or as a preventative measure to support students who may be at risk of struggling.

This icon allows you to manage student interventions based on the relevant education provider policies and procedures. 

• To view current intervention strategies already in place for the selected student, click View Intervention. To add a new Intervention, click Add New

• Enter relevant information as shown below. Select staff to whom this case needs to be escalated (as necessary). Note that system will send an auto generated email to whom this case is escalated for their information and action.

• Click Record Intervention to save. Message will appear at the bottom of the page to confirm that Intervention has been added. The record will appear in the data grid view located at the bottom of the page ( as shown below)

Note

Note: Once Intervention has been done and actioned, the requester needs to enter the Outcome date and the Case status (e.g. Case open/ Case closed). This can be done by clicking the edit icon located on the right hand side of the student intervention list. Each entry in the intervention register gets appended with the relevant date and the user who has put the comment. Once the Intervention has been finalised then the Case can be closed and the outcome date is recorded.

Diary

This icon allows you to record/log Student communication. The Log can record different types of communication e.g. emails, comments. All of these are recorded as a list for easy tracking and access.

Category and Status are pre setup, however more options can be added using Admin > Configuration and Setup > Setup sections.

The icons here can be used to:

• Open the individual diary note  
• Export to excel  
• View the images

Upload

This function allows you to upload student documents such as offer letters, student application, passport copy and other relevant documents. To upload document follow the instructions below:

• Click Student > Student Profile Summary
• Click Upload Icon. 

• Choose File to upload Documents and click Upload to save.

• A message will appear to confirm if document has been uploaded successfully (as shown below).

Payment

This icon allows you to view Student's Payment Summary page. Note that this icon is only visible to Admin/SAdmin and Accounts. This iscovered in the Finance user guide. 

Payment Summary Overview in Student Profile Summary

To view payment summary within Student Profile Summary section, click the money bag icon located on the course action section. Information will show up on the designated payment section (as shown below).

To view payment, click the money bag icon located on the course action section. Information will show up on the designated payment section.