Overview
This Optional Module enables the Meshed Platform set of features and functions that support Online Class Enrolment for Students. This allows Students to enrol themselves using the Student Portal, or Staff to enrol Students from the Student Profile, into Course Subjects with timetabled classes during a defined enrolment period. Subject enrolment minimum and maximum numbers can also be defined for the Online Class Enrolment.
Functional Overview:
- Management of Class Enrolment Activation - enrolment period, Subjects (minimum and maximum), Class availability, etc.
- Online Student Enrolment using the Student Portal
- Online Staff Enrolment using the Staff Portal (optional)
- Client specific options available - speak with the Meshed Support Team (support@meshedgroup.com.au)
Variation in Functions
Due to the number of Client specific options available in the Online Class Enrolment feature, your Meshed Platform may not be exactly the same as what is described in this User Guide. For further assistance please contact the Meshed Support Team (support@meshedgroup.com.au)
Class Timetables
Subjects that will be made available for the Student Online Class Enrolment must have one or more Batches (classes) timetabled.
Note that Course Subjects are required to be included in the Course Structure (Course > Course Subject) or Course Template (Course > Course Template) in order to create a Batch (class) timetable and to activate Online Class Enrolment.
See Timetable Management for more information on Batch (class) timetable creation and management.
Online Enrolment Activation
Management of the Class Enrolment Activation to allow Students can enrol themselves using the Student Portal, or Staff can enrol Students from the Student Profile, into Course Subjects with classes timetabled between the specified start and finish dates.
To manage the Class Enrolment Activation:
Login to the Staff Portal with a role that can manage the Class Enrolment Activation (DOS, SAdmin, and Admin).
Click Home menu tab
- Click Class Enrol Action Icon
- The Online Class Enrolment page is shown.
To activate a Class Enrolment for a Course:
- Click Course Subject Enrolment
- Select the Course, Year, Semester, Term details for which the enrolment is to be activated.
- Enter Minimum number of Subjects to be enrolled for a Continuing Student.
- Enter Minimum number of Subjects to be enrolled for a New Student.
- Enter the Maximum number of Subjects to be enrolled for a Student.
- Choose the Start Date and Finish Date i.e. enrolment period duration.
- Click Activate.
- The Activation will be shown in the grid.
Any Activation shown in the grid can be modified or deleted using the Action Icons
To assign Course Subjects for the Class Enrolment Period:
- Click Activate Enrolment Time
- Select the Year, Semester, Term details for which the enrolment is to be activated.
- Select the Course
- Course Subjects that have at least one timetabled class will be shown.
- Choose the required Subjects.
- Click Assign.
- The assigned Subjects will be shown in the grid.
Any Subject shown in the grid can be deleted using the Action Icon
Student Portal Online Class Enrolment
A Student can select and enrol themselves into Subject Classes using the Student Portal.
To perform a Class Enrolment:
Login to the Student Portal.
Click Home menu tab
- Click Class Enrolment Action Icon
- The Online Class Enrolment page is shown.
- Select Course
- Select Semester
- Select Term
- Select Subjects from the Subject list
- Select Classes for Subjects
- Click Enrol Now
- Enrolment details are shown
Any Enrolment shown in the grid can be deleted using the Delete Enrolment Action Icon.
The enrolment information, with the Batch (Class) information, can be viewed in the Student Subject Enrolment Page (set-up Study Plan) in the Student Profile (Student Profile Summary > Result).
Student Profile Online Class Enrolment
Staff can enrol Students into Subject Classes using the Student Profile.
To enrol a Student into a Class:
Login to the Staff Portal with a role that can access Student Profiles (StudentServices, DOS, SAdmin, and Admin).
Navigate to the Student Profile Summary page
- Click Online Enrolment Action Icon
- The Online Class Enrolment page is shown.
- Select Course
- Select Semester
- Select Term
- Select Subjects from the Subject list
- Select Classes for Subjects
- Click Enrol Now
- Enrolment details are shown
Any Enrolment shown in the grid can be deleted using the Delete Enrolment Action Icon.
The enrolment information, with the Batch (Class) information, can be viewed in the Student Subject Enrolment Page (set-up Study Plan) in the Student Profile (Student Profile Summary > Result).
Type of Enrolment
The Student Profile will display information about the type of enrolment.
Information overview:
- Online Student Enrolment - if the Student Portal was used for the Online Class Enrolment
- Online Staff Enrolment - if the Staff Portal was used for the Online Class Enrolment
- Group Enrolment - if the Group Management feature was used for the Class Enrolment
- Individual Enrolment - if the Student Subject Enrolment Page (set-up Study Plan) page was used for the Class Enrolment
To view Student type of enrolment:
Login to the Staff Portal with a role that can access Student Profiles (StudentServices, DOS, SAdmin, and Admin).
Navigate to the Student Profile Summary page
- Click Result Action Icon
Scheduled Payment (Optional)
When an Online Class Enrolment has been completed, the Meshed Platform can optionally automatically create a Scheduled Payment for the Student.
To view and manage the Online Class Enrolment created Scheduled Payment for a Student:
Login to the Staff Portal with a role that can access Student Profiles (StudentServices, DOS, SAdmin, and Admin).
Navigate to the Student Profile Summary page
- Click the Payment Icon
