Introduction

Group Enrolment is a feature that allows users to manage the enrolment of multiple students into a timetabled subject classes simultaneously. This feature can be useful for education providers that enrol large numbers of students at once.

Group Enrolment can save time and effort by allowing education providers to enrol multiple students at once and manage their enrolment as a group. It can also provide greater efficiency and accuracy in the enrolment process by reducing the likelihood of errors and ensuring that all students meet the required enrolment criteria.

The Meshed Platform provides the functionality which enables the enrolment of multiple Students in to Classes that have been timetabled.

Set up intake Group

This menu allows you to set up Group (container) to place Students in so that they can later be used to bulk enrol them in a particular timetable. This saves times in enrolment data entry process.

Here you can enter GroupID (unique name for the group) and then select Course Type, then particular course or All Course, Group date and click Add Group

Assign Student to Group

Once the group is created then you can go to Assign Student to Group menu and search for Students and assign them to the newly created group
You can do this using 2 different interface as below

Interface 1 – select the Group Id from the list and then select "Not Assigned" option and you will view the list of Student which then can be selected and Assigned

Interface 2 – is more user friendly and allows you to search by various criteria and then add Student to Group

Here you can edit Group by clicking edit button and also remove student from group by clicking

You can also export the assigned Student list using the export icon

Bulk Enrolment by Group

This menu allows you to search for list of student as per particular group (that you have already assigned using Assign Student to Group) and then search for the class that you want the group of students to be enrolled in. Subsequently you can select the list of student and then bulk enrol them.
To manage this function, follow the instructions below:

Click Compliance > Bulk Enrolment by Group

Select the student group – which Campus, Course Type, Course and the name of the relevant group
Click Get Students to generate student list for the selected group (as shown below)

Select the student/s you will be enrolling in bulk by ticking the box beside their student ID.

Select details for bulk enrolments for students e.g. Enrolment type, Semester, Subject, Term, Funding source, batch, class venue, Start and finish date.
Click Bulk Enrol icon located on the right hand side. A confirmation message will appear to advise successful enrolment accompanied with the list of students enrolled (as shown below).

Flexible Timetable Allocation by Group

Flexible Timetable allocation is a unique feature in RTOManager where by you can enable a particular courses as flexible timetable and this will enable you to assign Student to different sessions within the same subject over different batches.

For example – you may have a class for a subject "English for Business Professionals" which is being offered 4 hours each morning (Monday to Friday) under BatchA and 4 hours evening (Monday to Friday) under BatchB.

With this feature Student can be enrolled for the subject in one batch (e.g. BatchA), but then will have flexibility to attend classes by selecting over 2 batches. For example Monday-Wednesday attend Morning class and Thursday/Friday attend Evening Class.

Note: This is only possible if you have marked Flexible Timetable flag for a Course (Course > Manage Course >Edit Course)

Course Setup

Timetable Setup

Student Enrolment in BatchA for subject EBP1

Using Student Subject Enrolment/Result page (click icon which appears only for Flexible Timetable Course) within Action icons set

When Add Timetable show the enrolment

Using the Flexible Timetable enrolment by Group – View and Click Bulk Enrol

Bulk Enrolment by Subject

This menu is worthwhile to use if you have new students to enrol in a particular subject class timetable without creating Group. You can also use this function of you have set of students that have just finished one course in particular semester/ term and continuing in another subject.
To manage this function, follow the instructions below:

Click Compliance > Bulk Enrolment by Subject.
Select Student Type e.g. New student
Optionally select Status if New Student
Select Campus (only available in Multi campus optional module), Course type, Course, Year and Intake date. This will show the list of Students.

Select the Student that are starting in that intake and select the classes and then Bulk Enrol

For Continuing Student - Select Student Type as "Continuing Student"
Select the class and view the Student list enrolled in that class.
Select the next subject and class timetable and then click Bulk Enrol

Bulk Change Class

To change the Student Class for ELICOS Courses.

Functional Overview:

Search and View a list of Students enrolled in a specific ELICOS Class (Course, Year, Semester, Term, Subject).
The list of Students contains an Action Icon for each Student to Change the Batch (Class).
The Change Batch (Class) window allows for selection of New Batch and the adjustment of Dates (Start and Finish) as required.

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