Agent Payment
Introduction
Agent commission is a fee paid to an agent or agency for their services in referring and recruiting students to education providers. When a student enrols with the help of an agent, the education provider may pay the agent a commission for their services. The commission amount is typically a percentage of the tuition (or other fees) paid by the student. The commission rate and payment terms may vary depending on the arrangement between the education provider and the agent. Education providers may work with multiple agents or agencies, and may negotiate different commission rates with each.
This menu allows you to manage all Agent Commission Payments. Search for Agents, view Commission available and approve accordingly.
Information here is also available in the Agent portal, can be viewed and managed by Account staff.
Search Agent
To manage this function, follow the instructions below:
- On your RTOManager, click Accounts > Agent Payment
- To look for Agents, use Search criteria as shown below and click Search. Agents as per the criteria selected will appear as a list.
- Agents as per the criteria selected will appear as a list. To view selected agent details, click the view icon
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View Payment History (Deducted, Invoiced, Other)
This section will show all the commission that were deducted by the Agent and/or Invoiced
View and approve Commission payable
To view all the commission that are available to be paid for the selected agent, click Process Commission menu
Then select the search by option (Full paid or Partial Paid). This is based on your college policy to pay commission
Enter payment transaction to date to get the list and click View
Thereafter Select and Approve Commission
Process Commission (Generate Payment Advice)
Once the commission is approved, then they can be viewed by the Agent via their agent portal, or the Account staff can generate the payment advice
To do this, select the View Option – Process and Pay Commission
This will show all the list of approved commission transactions that are payable to the Student
You can select multiple items ready to pay and click PDF to generate the Payment advice that you can sent to Agent.
You can then select the ones that you are ready to pay based on invoice received from agent and then click Process
- Enter the agent invoice number and click Process Commission
- System will process and update all selected transactions and they will be visible on the Invoiced commission section
Credit/Bonus Allocation
Recording of a Credit or Bonus for an Agent which will be available to be used for Agent Payment.
To manage this function, follow the instructions below:
- Click Accounts > Agent Payment
- To view selected agent details, click the View Action Icon
- Select the Type
- Enter the Amount
- Select the Payment Mode
- Enter the Payment Date
- Optionally enter Comments
- Click Add Data
