USI Integration Process
- Pramesh Khadka
Login to Your RTOManager VET Platform
You will be directed to your Home page
On the Home Page >> Click USI icon
This will then take you to USI Page
You will find 3 icons on the right section of the page
Configuration (AusKey Setup)
Click 
to Set up your AusKey in the System
On this page, you can upload your Device AusKey (KeyStore.xml file) and also enter your associated AusKey ID and AusKey passcode.
College Info details will be pulled from RTOManager setup and the following data is displayed
- RTO Name
- RTO Code
- RTO Type
- ABN (Australian Business Number)
Enter the required details
- Browse and select 'Keystore.xml' file
- Enter your AusKey ID
- Enter your AusKey Passcode
- Click Setup
System will then set up the message
If you want to update your KeyStore.xml file or change AusKeyID and Passcode, you can do so.
- Click Yes
Student USI Verification Process
On the USI page, you will find 3 icons
Click 
to go to Student USI verification page
On this page, you have number of filter options available to get the list of Student that you would like to either - Enter and verify their USI or get the list of Student with No USI and then enter relevant details to prepare Student record to be ready to Generate USI
Search Filters
- USI Filter
- No USI – search option to view the Student who do not have USI entered in RTOManager
- Has USI – search option to view the Student who do have USI entered in the system and an option to verify the USI
- All (include both has/not have USI) – search option to view list student with or without USI entered
- Course Type – this filter is to only show the Student list based on the Course Type – AQTF, Non-AQTF or ALL etc.
- Search by and Search fields – this filter parameter has various options and provide way to search the data as per the selection criteria (this is similar to Student Search facility – Student tab in RTOManager)
PATH 1: VERIFY USI
Student USI is available (provided by Student) and process to enter the USI and verify USI
Student Search – Search the Student data based on one of the search type available – refer to Search Filters above
If the USI is available from the student, i.e. Student has gone directly to the USI.gov.au website and has entered necessary details and has their USI or have the USI available but did not enter during the application stage.
- Enter USI number in the box
- On the Action button, Click on
icon
- System will then connect with USI system and then display if the USI is valid USI or provide message.
If the USI entered is valid then the system will display valid USI message.
Once the USI is saved in the system there will be additional USI verify icon 
that will be visible, to check the USI again if required.
PATH 2: PREPARE Student Record
Student USI is not available and Student records has to be checked and prepared by the staff to make it ready to generate USI
Student Search – Search the Student data based on one of the search type available – refer to Search Filters above
On this section follow the below steps to enter the relevant information to prepare the record ready for USI generation.
- Birth Place – Enter the Student birth place as per the passport or other valid documents
- Consent Form – if the Student has provided the Consent Form this will be visible here and you can download the consent form.
- DVS document information – DVS stands for Document Verification System and it is mandatory requirement before we can generate a USI.
The acceptable documents are
- Driver's Licence
- Medicare Card
- Australian Passport
- Visa (with Non-Australian Passport) for international students
- Birth Certificate (Australian) *please note a Birth Certificate extract is not sufficient
- Certificate Of Registration By Descent
- Citizenship Certificate
- ImmiCard
- If the document detail is available or Student has provided the data then this will be visible here, else there is be link "Not provided yet"
You can then click the link "Not provided yet" to open up the pop-up window to enter the DVS info/Document
Based on the information provided by the Student, you can then update the data for DVS type, detail and upload the document. Uploading of document is optional, but recommended for evidence purposes.
Once data is entered, then you can click 
This will then be displayed in the search page
- File Check – File check is the process to flag the record to ensure Staff has checked the DVS document. System will record the staff details and the date that this is checked.
- Staff Verified – Staff Verified is the process to flag the record to ensure all the necessary data has been entered/DVS document checked and record is now ready for Generation of USI. Please note without this the data will not be appearing in the Generate USI page.
- Once all the above data is entered/checked/Verified, then you can update the data and this student record will then be visible in the Generate USI section.
GENERATE Student USI
On the USI page, you will find 3 icons
Click 
to go to Student USI verification page
On this page, you can search for the Student records that have been prepared ready to generate USI.
Search Filters
Search by and Search fields – this filter parameter has various options and provide way to search the data as per the selection criteria (this is similar to Student Search facility – Student tab in RTOManager)
Once you have searched the Student list then you have two options to Generate USI
Individual Student USI Generation
- For each Student you will find 2 icons – Verify and Generate
- Click on the Generate icon
to communicate with USI register and the Student USI number - System will confirm the message
Bulk Student USI Generation
- Select the Students that you would like to Generate USI in bulk – Select the Checkbox for each Student or select Checkbox on the header to Check All.
- – you can view more records by change the View rows
- You can also export the visible data using the Export Grid icon
C - lick Bulk Generate USI
- System will process the selected Student records and then Generate/Update USI for the selected Student(s).