User Role - Menu and Feature Access
Introduction
User roles are a way to group users based on their job function or responsibilities, and allows administrators to control and manage access to various features and functionalities within the platform.
The System has predefined roles that can be assigned to Users. Roles have defined access to the Meshed Platform Menus and Features.
Staff can be assigned multiple roles and will then have multiple system access.
User Role Menu and Feature Access
The following table provides Menu and Feature access information for each of the User Roles.
This information is also available as a document: RTOManager CRICOS User Role - Menu and Feature Access.pdf
| User Role | Menu Access | Details | Special Feature Access |
|---|---|---|---|
| Accounts | Manage Profile | View & Modify Profile, Password, Security Question, Leave Info | Professional Development |
| View Doc | View Documents | ||
| Accounts | Manage Student & Agent Payments, Finance Actions | ||
| Reports | View Reports & Generate Letters | ||
| IT | Manage Profile | View & Modify Profile, Password, Security Question, Leave Info | Professional Development |
| View Doc | View Documents | ||
| Users | User Account Management, User Activity Tracker | ||
| Reports | View Reports & Generate Letters | ||
| Marketing | Manage Profile | View & Modify Profile, Password, Security Question, Leave Info | Professional Development |
| View Doc | View Documents | ||
| Marketing | Agent Management, Manage Commission, Agent Mailing List, Promotions | ||
| Reports | View Reports & Generate Letters | ||
| Offer | Manage Profile | View & Modify Profile, Password, Security Question, Leave Info | Professional Development |
| View Doc | View Documents | ||
| Offers | Enrolment Management | ||
| Reports | View Reports & Generate Letters | ||
| Student Services | Manage Profile | View & Modify Profile, Password, Security Question, Leave Info | Professional Development |
| View Doc | View Documents | ||
| Offers | Enrolment Management | ||
| Student | Student Management | ||
| Compliance | All Compliance Menu items | ||
| Communication | News & Events, Mailing List, Logs | ||
| Reports | View Reports & Generate Letters | ||
| Alumni | Alumni Management | ||
| Teacher | Manage Profile | View & Modify Profile, Password, Security Question, Leave Info | Professional Development |
| View Doc | View Documents | Course Material Management | |
| Result Management | Manage Student Results | ||
| View Timetable | View Teacher Timetable | ||
| Attendance Entry | Record Student Attendance | ||
| Communication | Student Mailing List, Requests, Logs | ||
| Course Materials | Manage Course Materials | ||
| Timesheet | Timesheet Submission | ||
| Traineeship Activity | Record Traineeship Activity | ||
| Reports | View reports | ||
| DOS, DOS-ELICOS, DOS-HE, DOS-VET | Manage Profile | View & Modify Profile, Password, Security Question, Leave Info | Professional Development |
| View Doc | View Documents | Course Material Management | |
| Timetable | View & Management of Timetables | Class Enrolment Management | |
| Teacher | Teacher Management, Teacher Matrix | ||
| Student | Student Management | ||
| Compliance | All Compliance Menu items | ||
| Communication | News & Events, Mailing List, Logs | ||
| Reports | View Reports & Generate Letters | ||
| Admin | Manage Profile | View & Modify Profile, Password, Security Question, Leave Info | Professional Development |
| View Doc | View Documents | Class Enrolment Management | |
| Admin | Configuration and Setup | Course Material Management | |
| Staff | Staff Management | AVETMISS Reporting, VSN, CQR (WA) | |
| Users | User Account Management, User Activity Tracker | NVR Reporting | |
| Courses | Course Management | VET Fee Help | |
| Timetable | View & Management of Timetables | ||
| Teacher | Teacher Management, Teacher Matrix | ||
| Offers | Enrolment Management | ||
| Student | Student Management | ||
| Compliance | All Compliance Menu items | ||
| Communication | News & Events, Mailing List, and Logs | ||
| Marketing | Agent Management, Manage Commission, Agent Mailing List, Promotions | ||
| Accounts | Manage Student & Agent Payments, Finance Actions | ||
| Reports | View Reports & Generate Letters | ||
| Alumni | Alumni Management | ||
| SAdmin | As above for Admin Role | ||
| Setup Permissions | Manage User Permissions | ||
| Multi Factor Authentication | Enable and Manage Multi Factor Authentication | ||
| Add New or Edit Letter | Create & Manage Letter content | ||
| Add/Edit Email Template | Create & Manage Email Templates |
Menu Access for User Role
The following table provides User Role access information for each of the Menus.
| Menu | Details | User Role Access |
|---|---|---|
| Accounts | Manage Student & Agent Payments, Finance Actions | Accounts, Admin, Sadmin |
| Add New or Edit Letter | Create & Manage Letter content | Sadmin |
| Add/Edit Email Template | Create & Manage Email Templates | Sadmin |
| Admin | Configuration and Setup | Admin, Sadmin |
| Attendance Entry | Record Student Attendance | Teacher (Other roles via Compliance menu) |
| Communication | News & Events, Mailing List, Logs | Teacher, Student Services, DOS, Admin, Sadmin |
| Compliance | All Compliance Menu items | Student Services, DOS, Admin, Sadmin |
| Course Materials | Manage Course Materials | Teacher, Admin, Sadmin |
| Courses | Course Management | Admin, Sadmin |
| Manage Profile | View & Modify Profile, Password, Security Question, Leave Info | All Users |
| Marketing | Agent Management, Manage Commission, Agent Mailing List, Promotions | Marketing, Admin, Sadmin |
| Offers | Enrolment Management | Offer, Student Services, Admin, Sadmin |
| Reports | View Reports & Generate Letters | All Users |
| Result Management | Manage Student Results | Teacher (Other roles via Compliance menu) |
| Setup Permissions | Manage User Permissions | Sadmin |
| Staff | Staff Management | Admin, Sadmin |
| Student | Student Management | Student Services, DOS, DOS-ELICOS, DOS-HE, DOS-VET, Admin, Sadmin |
| Teacher | Teacher Management, Teacher Matrix | DOS, DOS-ELICOS, DOS-HE, DOS-VET, Admin, Sadmin |
| Timesheet | Timesheet Submission, Timesheet Management | Teacher, DOS, DOS-ELICOS, DOS-HE, DOS-VET, Admin, Sadmin |
| Timetable | View & Management of Timetables | DOS, DOS-ELICOS, DOS-HE, DOS-VET, Admin, Sadmin |
| Traineeship Activity | Record Traineeship Activity | Teacher |
| Users | User Account Management, User Activity Tracker | IT, Admin, Sadmin |
| View Doc | View Documents | All Users |
| View Timetable | View Teacher Timetable | Teacher (Other roles via Timetable menu) |
| Alumni | Alumni Management | Admin, Sadmin, Student Services |
