Online Assessment Submission (Optional Module)
Overview
Enable Students to submit their Assessments online and allow Teachers to review and post results online with feedback for Students.
This Optional Module integrates with the existing RTOManager Academic Progress functionality to enable the following additional functions:
- Permission control for Assessment Submissions for Assessment Tasks
- Student upload of multiple Assessment Submissions for Assessment Tasks which become available to Staff and Teachers
- Staff recording of marks or outcomes with uploads for feedback/results for Student Assessment Submissions
- Teachers with access to the Teacher Portal recording of marks or outcomes with uploads for feedback/results for Student Assessment Submissions
- Assessment Submission marks or outcomes are available for Students with access to the Student Portal
- Staff management of re-submission of Assessment Submissions for Students
- Permission control to allow Teachers with access to the Teacher Portal to manage re-submission of Assessment Submissions for Students
The uploads of Assessment Submissions and Assessment feedback/results supports all common file types, e.g. pdf, doc, zip, txt, jpg, mp4, etc. It does not allow exe, bin, dll, cs, for example.
Multiple files can be uploaded using the zip format.
The maximum size of an upload is determined by the license.
The Student Portal Module (Optional) is a pre-requisite for this Module.
Assessment Setup
Enable or disable the upload of Student Assessment Submissions when setting up Assessment Tasks (e.g. assignments, exams, case studies, etc.) for timetabled Classes.
Setup Assessment task
To Enable or disable the upload of Student Assessment Submissions for Assessment Tasks for Subjects:
- Login to the Staff Portal
- Click Compliance > Academic progress > Setup Assessment task
- Setting up Assessment Tasks for Subjects remains the same as for existing RTOManager Academic Progress functionality
- Assessment Submissions additional functionality:
- Select Yes or No for Allow Student to upload assessment
- The value will be shown in the Allow Upload column in the list of Assessment Tasks for the Subject
Task Entry
To Enable or disable the upload of Student Assessment Submissions for Assessment Tasks for Subjects for Students enrolled in the timetabled Class.
- Login to the Staff Portal
- Click Compliance > Academic progress > Task Entry
- Setting up Assessment Tasks for Subjects for timetabled Classes remains the same as for existing RTOManager Academic Progress functionality
- Assessment Submissions additional functionality:
- Select Yes or No for Allow Upload Assessment in the Tasks Available List
- The value will be shown in the Allow Upload Assessment column in the list of Assessment Tasks for the timetabled Class
Assessment Submission
Students who have access to the Student Portal can upload Assessment Submissions for enabled Assessment Tasks for their timetabled Classes.
To upload Assessment Submissions:
- Login to the Student Portal
- Click Timetable & Results
- Click the Assessment Icon
- Select Course
- Select Class
- The displayed name of upload is generated by system and contains the Student ID and Assessment Task name.
- Students can upload additional Assessment Submissions until a Selected for Marking Status is shown.
- The latest uploaded Assessment Submission is shown as Final and previous uploaded Assessment Submissions are renamed with a DateTime stamp.
Only Students with a Course Status of Current Student can upload Assessment Submissions
Assessment Results Entry
Management of Student Assessment Submissions and outcomes for Assessment Tasks for timetabled Classes.
This can be performed by Users who have access to the Compliance menu in the Staff Portal for all Students in timetabled Classes.
This can be performed by Teachers who have access to the Teacher Portal for Students in their timetabled Classes.
Staff Portal
To manage Student Assessment Submissions and results for Assessment Tasks for Students in timetabled Classes:
- Login to the Staff Portal
- Click Compliance > Academic progress > Task Results Entry
Teacher Portal
To manage Student Assessment Submissions and results for Assessment Tasks for Students in Teacher timetabled Classes:
- Login to the Teacher Portal
- Click Result Management
Enter Results
- Assessment Tasks Results Entry for Subjects remains the same as for existing RTOManager Academic Progress functionality
- Assessment Submissions additional functionality:
- For assessment Tasks that Allow Upload Assessment the Student List will show the View/Download Column and the View Submission Icon
Upload Feedback
Assessment Results and Feedback
Students who have access to the Student Portal can view results for Assessment Tasks and uploaded Teacher feedback for their timetabled Classes.
To view Assessment Feedback:
- Login to the Student Portal
- Click Timetable & Results
- Click the Assessment Icon
Only Students with a Course Status of Current Student can view Assessment feedback
Notifications
Online Assessment Submission provides the following email notifications:
- Teachers are notified via email when a Student uploads an Assessment Submission for their timetabled Classes.
- Staff are notified via email when a Teacher finalises an Assessment for Students in their timetabled Classes.
The email notifications use the following predefined email templates:
- AssessmentFile_MarkedByTrainerNotifyAcademicProvider
- AssessmentFile_SubmittedByStudentNotifyTeacher
Predefined email templates can be edited to suit specific requirements. The template name is restricted and cannot be modified, but the content and email subject can be modified. Users need to have the SAdmin role to modify a predefined email template.
