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Release 15/09/2024

Release 15/09/2024

Owned by Sanket Shrestha
Sept 16, 2024
3 min read

Main Feature

Enhancement Details

Student Results

The system has been updated to better manage the EFTSL (Equivalent Full-Time Study Load) for exempted subjects. Specifically, for student enrolments where an exemption (such as advanced standing or credit transfer) is granted, the system now permits the recording of an EFTSL of 0 for those subjects. However, if the subject outcome is not classified under an exemption grade, the EFTSL cannot be recorded as 0. 

Please note that there are no changes to the EFTSL logic for VSL unit enrolments.

Student Results

There is an implementation of a new user interface designed to facilitate the recording of Academic Suitability values for HELP (FEE-HELP/HECS-HELP and VSL) eligible students.

In accordance with departmental guidelines, it is essential that a student is assessed as academically suited to undertake a unit of study before they can be enrolled with Commonwealth assistance. The new interface will assist in ensuring compliance with these requirements by allowing users to:

  • View student eCAF enrolment data.

  • Set the Academic Suitability value for each student.

The new page can be accessed through the following paths:

  • For Higher Education: Student >> TCSI >> Student Course Information >> eCAF 

  • For VET Student Loans: Student >> TCSI >> eCAF

Additionally, the page will display the eCAF ID for students for whom an eCAF has been created. 

Please note that if no value is recorded for Academic Suitability, a default value of "Year12Certificate" will be applied for eligible enrolments.

Payments

For Higher Education platforms interested in using the "Auto Create Invoices from Upfront Fee Schedule" feature (optional), without linking student payment invoices to subject enrolments, the solution has been enhanced with the following capabilities:

In line with the Higher Education agent commission setup within the Meshed platform:

·        All system-generated student payment invoices will display the applicable commission rates, including those related to the upfront fee for the CoE payment invoice.

·        Each student payment invoice will be associated with the relevant semesters, listed in ascending order based on the course start date.

This provides a streamlined approach to managing student payment invoices while maintaining clarity on agent commissions and semester associations.

Permissions

The permission "Remove Action Button for Student Services Role" has been activated across all platforms. This permission restricts certain actions for users with the Student Services role, such as the ability to update assessment and subject results, and modify student and offer details.

Please note: If this permission is assigned to staff with roles other than Student Services, the restriction will not apply to them.

Users > Activity IP Tracker

User Activity IP Tracker has been updated to record the following account activities throughout the system:

  • Change password

    • Logged-in user changed own password.

  • Reset password

  • Update security question and answer

    • Logged-in user modified own security question and answer.

  • Delete user account. For example,

    • IT users delete any user account

    • SS users delete student

    • Marketing users delete agent

  • Lock/Unlock user account. For example,

    • IT users lock/unlock any user account

    • Admin users deactivate/reactivate staff (active/inactive)

    • Same for DOS to teacher

    • Marketing users terminate/reactivate agent accounts

The pages that the tracker has been implemented are:

·        Agent portal

·        Staff portal

·        Student portal

Student management

The Student Management process has been updated with an optional feature that suggests the default Student Username as the college email instead of the Student ID. If the student's college email is not provided, the behaviour will differ depending on the context:

  • Student Management page: The suggested Username field will remain empty.

  • Bulk Student User Account page: The student account will be created using the Student ID as the Username.