eCAF Integration

Owned by Andrew Aylesbury
Last updated: Mar 29, 2021
3 min read

Overview

The Meshed Platform can be integrated with the Electronic Commonwealth Assistance Form (eCAF) System.

An eCAF is required to be submitted by eligible students who wish to use HECS-HELP or FEE-HELP to pay their tuition fees. The eCAF System facilitates access to HELP loans, removing the requirement for paper CAFs or maintenance of in-house eCAFs.

The eCAF System does not provide verification of eligibility. Confirming a student's eligibility remains the responsibility of the Provider.

The interchange of data between the Meshed Platform and eCAF System eliminates the need to double handle data and minimises the possibility of data inconsistency.

The integration of eCAF with the Meshed Platform allows for:

  • Submission of an Electronic Commonwealth Assistance Form (eCAF) from the Meshed Platform.
  • Removal of an Electronic Commonwealth Assistance Form (eCAF) from the Meshed Platform.

The Meshed Platform integration uses the application programming interface ("API") for the eCAF System to interchange data between two systems.


Meshed Platform Configuration

To enable the integration in the Meshed Platform, the following information needs to be configured.

  • In the Meshed Platform navigate to Admin > Configuration and Setup.
  • Select College Info
  • Enter the required values in the eCAF Information section (see field definitions)
  • Click Update



Field Descriptions

FieldDescription
Endpoint URL

Training environment and production environment is as below:

User NameeCAF user access credential Logon ID
PasswordeCAF user access credential Password



All eCAF users are required to have individual access credentials. If you have not been granted access to the eCAF system, please contact the Department at heenquiries@dese.gov.au (Higher Education Providers) or VETStudentLoans@dese.gov.au (VET Student Loans Providers).



Enrolment Management

To use the eCAF functionality in the Meshed Platform:

  • Click the eCAF  icon on the Home page



  • The eCAF Enrolment Management page is displayed


  • Search for Students to manage Student eCAF enrolment.



Field Descriptions

FieldDescription
eCAF Filter

Options:

  • All
  • Has eCAF
  • No eCAF

Default value is All


Fee Help Type

Options:

  • FEE Help
  • HECS Help

Default value is FEE Help


Specify Course Start Date - From


Course Start Date 

Specify Course Start Date - To


Course End Date
Search By

Options:

  • Student ID
  • First Name
  • Last Name
  • eCAF ID
  • Course ID

Default value is Student ID


  • Enter the search values for the data that will be shown (see field definitions)

  • Click Search



  • The data will be shown in a table on the page:

The left most column allows for selection of multiple Students for Bulk actions

The center columns contain the relevant information for the Student

The eCAF column will contain the value for the Student

The Action column will show Action Icons for management of the Student

The Response column will show Success, Warning, or Error information related to management of the data





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